M I N U T E S

FINANCE & ADMINISTRATIVE COMMITTEE

2004-02-16

 

 

Attendance

 

Chair:                  Councillor S. Daurio Vice-Chair,     Budget            Councillor D. Horchik Vice-Chair,     IT                    Reg. Councillor B. O’Donnell Members:            Reg. Councillor J. Heath                            Councillor J. Virgilio                            Councillor A. Chiu Others:                Mayor D. Cousens (1:50 p.m.)                            Deputy Mayor F. Scarpitti                            Reg. Councillor J. Jones                            Councillor G. McKelvey                            Councillor J. Webster

J. Livey, Chief Administrative Officer C. Conrad, Town Solicitor J. Sales, Commissioner of Community &             Fire Services A. Taylor, Commissioner of Corporate Services J. Baird, Commissioner of Development Services S. Birrell, Town Clerk P. Loukes, Director, Operations & Asset             Management S. Chait, Director, Economic Development J. Lustig, Director of Financial and Client             Services S. Bertoia, General Manager, Construction             & Utilities B. Varner, Real Property Manager F. Wong, Manager, Financial Planning C. Marsales, Manager, Waste Management M. Visser, Manager of Strategy, Innovation             & Investments B. Misra, Manager, Applications & GIS F. Edwards, Manager of Administration P. Veiga, Program Coordinator, Waste Mgmt. B. Nanninga, Executive Assistant to Mayor             and Council J. Kee, Committee Clerk

 

 

The Finance & Administrative Committee convened at the hour of 1:05 p.m. with Councillor S. Daurio in the Chair.

 

 

 

            DISCLOSURE OF INTEREST

 

None declared.

 

1.         PUBLIC MEETING -
            TAXI LICENCE BY-LAW AMENDMENTS (2.23) Weblink

 

Moved by Councillor G. McKelvey

Seconded by Deputy Mayor F. Scarpitti

 

That a public meeting be held on March 2, 2004 at 5:30 p.m. to gather input on:

• Taxi Fare Increase
• Safety Equipment in Taxicabs
• Taxi Stands
• Additional Premiere Plates
• Single Colour Taxicabs
• Administrative Amendments

CARRIED

 

 

 

2.         APPROVAL OF THE MUSEUM
            RECEPTION CENTRE BUILDING (7.12)  Weblink

 

Moved by Regional Councillor J. Jones

Seconded by Deputy Mayor F. Scarpitti

 

That this report entitled “Approval of the Museum Reception Centre Building” be received;

 

And that Council accept the Ballantry Homes offer to contribute $250,000 in cash towards the Museum Reception Centre building;

 

And that estimated cost of construction of the Museum Reception Centre building is $600,000;

 

And that the sources of funding be as follows:

                  Ballantry Contribution -  $250,000

                  Closed Projects            -   $150,600

                  2004 Capital Budget    -   $199,400 (to be considered with the 2004 Capital Budget).

                           Total Funding          $600,000

 

And that Council approve proceeding with the tendering process for the construction of the Museum Reception Centre building;

 

And further that staff report back to Council to award the contract for the construction of the Museum Reception Centre building.

CARRIED

 

 

 

 

 

3.         GEORGE PINGLE HOUSE RESTORATION AND ADDITION
            CONSTRUCTION STRATEGY (7.12) Weblink

 

Mr. Alan Wolfe, Project Consultant, was in attendance and responded to questions of Committee, and advised that the completion date for this project has been targeted to coincide with the completion of the Angus Glen Community Centre during August of 2004.

 

Moved by Councillor A. Chiu

Seconded by Councillor D. Horchik

 

That the report entitled “George Pingle House Restoration and Addition – Construction Strategy” be received;

 

And that Council approve hiring Bondfield Construction Company Limited to be the general contractor for the construction of the George Pingle House Restoration and Addition for the fee of $64,890 including GST;

 

And that staff report back to Council to award the contract for the construction of George Pingle House Restoration and Addition, based on the results of the subcontractor tendering process;

 

And that funding for the general contractor fee in the amount of $64,890 be from account number 063-5350-4906-5350 for the construction of the George Pingle House Restoration and Addition.

CARRIED

 

 

 

4.         SALE OF PORTION OF OLD 16^TH AVENUE
            EAST OF 9^TH LINE PARTS 5, 6, 8 AND 20
            ON PLAN 65R-14883, MARKHAM (8.5)

 

Moved by Regional Councillor B. O'Donnell

Seconded by Councillor A. Chiu

 

That Council receive and accept the Agreement of Purchase and Sale for the property identified as Parts 5, 6, 8 and 20 on Reference Plan 65R-14883, being a portion of Old 16^th Avenue lying east of Ninth Line, Markham from Wykland Estates Inc. in the amount of $900,000 excluding GST;

 

And that a by-law be enacted on February 24, 2004 to authorize the Mayor and Clerk to execute a Transfer/Deed of Land to Wykland Estates Inc. for the lands identified as Parts 5, 6, 8 and 20 on Reference Plan 65R-14883, Markham, in a form satisfactory to the Town Solicitor.

 

CARRIED

 

 

 

5.         PRESENTATION – WASTE MANAGEMENT
            PROGRESS REPORT ON THREE-STREAM
            IMPLEMENTATION (5.1)

 

Moved by Regional Councillor F. Scarpitti

Seconded by Regional Councillor J. Heath

 

That the presentation from the General Manager, Construction and Utilities, with respect to three-stream waste management be received;

 

And that staff proceed as directed.

CARRIED

 

 

 

____________________________________________________________________________

 

 

Other matters considered by Finance & Administrative Committee on February 16, 2004:

 

 

6.         2003 MUNICIPAL ELECTION (14.0)    Weblink

 

Ms. S. Birrell, Town Clerk, reviewed the results of the survey sent to all 2003 municipal election candidates regarding the election processes and the Election Sign By-law.  Staff recommendations for improvements to the 2006 and subsequent municipal elections were discussed, and questions regarding the following issues were raised: 

 

            - sign placement and removal; deposit, infractions and enforcement;

            - Internet voting and other alternative methods of voting

            - materials provided to candidates

            - voters' list

            - performance of staff at polling stations; training

            - election cost comparisons with other municipalities

            - proof of identification; security measures

            - performance of scrutineers

            - campaign rebate program

 

Moved by Mayor D. Cousens

Seconded by Councillor A. Chiu

 

That the report dated February 16, 2004 from the Town Clerk be referred back to staff for consideration of issues raised this date;

 

And that a Council Work Session be scheduled to review these issues in greater detail.

 

CARRIED

 

 

 

7.         REGION OF YORK BY-LAW
            EFFECTING SPEED LIMITS (13.4.1 & 5.12.2)

 

Staff was requested to review and provide comments on an item on the Region of York's Transportation and Works Committee Report No. 2 regarding proposed Regional policy for the establishment of speed limits.

 

8.         PROPERTY MATTER (8.7)

Committee received an update on the status of a property matter.  A confidential report will be presented at the February 24 meeting of Committee of the Whole.

 

 

 

9.         A. FROMAN, DELVINIA INTERACTIVE
            INTERNET VOTING (14.0)

 

Mr. A. Froman, President and CEO, Delvinia Interactive Inc., was in attendance and provided an overview of the study on the subject of Internet voting and present key research findings.

 

Moved by Deputy Mayor F. Scarpitti

Seconded by Councillor A. Chiu

 

That the presentation by Mr. A. Froman, President and CEO, Delvinia Interactive Inc., providing an overview of the results of the first study into the effectiveness of Internet Voting, be received;

 

And that this report be referred to the Town Clerk.

CARRIED

 

 

 

10.       2003 INVESTMENT PERFORMANCE REVIEW (7.0)  Weblink

 

Moved by Councillor A. Chiu

Seconded by Councillor G. McKelvey

 

That the report dated February 16, 2004 entitled “2003 Investment Performance Review” be received.

CARRIED

 

 

 

11.       PUBLIC INFORMATION SESSION
            BODY RUB PARLOURS (2.0)

 

Moved by Mayor D. Cousens

Seconded by Regional Councillor J. Jones

 

That a Public Information Session be held at 7:00 p.m. at the Regular Meeting of Council on Tuesday, February 24, 2004 to provide information on the ongoing partnership actions involving the regulations of Body Rub Parlours in Markham.

CARRIED

 

-------------------------------------------------------------------------

 

Moved by Regional Councillor B. O'Donnell

Seconded by Councillor A. Chiu

 

That the meeting resolve in-camera to discuss legal and property matters. (2:55 p.m.)

CARRIED

 

Moved by Regional Councillor B. O'Donnell

Seconded by Regional Councillor J. Heath

 

That the Committee rise and report. (4:35 p.m.)

CARRIED

 

-------------------------------------------------------------------------

 

 

 

ADJOURNMENT

 

The Finance & Administrative Committee meeting adjourned at the hour of 4:35 p.m.