General Committee Meeting Minutes

Meeting Number: 5

Tuesday, April 30, 2024 at 9:30 A.m. - 1:00 P.m.

Live streamed

Roll Call

• Mayor Frank Scarpitti
• Regional Councillor Jim Jones
• Regional Councillor Joe Li
• Regional Councillor Alan Ho
• Councillor Keith Irish
• Councillor Ritch Lau
• Councillor Reid McAlpine
• Councillor Karen Rea
• Councillor Andrew Keyes
• Councillor Amanda Collucci
• Councillor Juanita Nathan

Regrets

• Deputy Mayor Michael Chan
• Councillor Isa Lee

Staff

• Andy Taylor, Chief Administrative Officer
• Trinela Cane, Commissioner, Corporate Services
• Morgan Jones, Commissioner, Community Services
• Claudia Storto, City Solicitor and Director of Human Resources
• Bryan Frois, Chief of Staff
• Joseph Silva, Treasurer
• Stephanie DiPerna, Director, Building Standards
• Hersh Tencer, Manager, Real Property
• Alex Moore, Manager of Purchasing & Accounts Payable
• Shane Manson, Senior Manager, Revenue & Property Taxation
• Mark Visser, Sr Manager Strategy Innovation ＆ Investments
• Hristina Giantsopoulos, Election/Council & Committee Coordinator

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

General Committee convened at 9:34 AM, with Councillor Keith Irish presiding as Chair for all items on the agenda.  

Mayor Scarpitti arrived when General Committee convened into confidential session at 9:41 AM.

2.

DISCLOSURE OF PECUNIARY INTEREST

Councillor Karen Rea declared a pecuniary interest in relation to Confidential Agenda item 13.1.3.   

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE APRIL 16, 2024 GENERAL COMMITTEE (16.0)

• Moved by Councillor Andrew Keyes
  Seconded by Councillor Juanita Nathan
  1. That the minutes of the April 16, 2024 General Committee meeting be confirmed.
  Carried

4.

DEPUTATIONS

There were no deputations. 

5.

COMMUNICATIONS

There were no communications. 

6.

PETITIONS

There were no petitions.  

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

CANCELLATION, REDUCTION, OR REFUND OF TAXES UNDER SECTIONS 357 AND 358 OF THE MUNICIPAL ACT, 2001 (7.3)

• Moved by Regional Councillor Jim Jones
  Seconded by Councillor Karen Rea
  1. That the Report for the "Cancellation, Reduction or Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001" be received; and,
  2. That the taxes totalling approximately $591,462 (incl. $6,410 of Stormwater Fees) be adjusted under Section 357 and 358 of the Municipal Act, 2001 of which the City’s tax portion is estimated to be $109,785; and,
  3. That the associated interest be cancelled in proportion to the tax adjustments; and,
  4. That the Treasurer be directed to adjust the tax roll accordingly; and further, 
  5. That staff be authorized and directed to do all things necessary to give effect to this resolution.
  Carried

7.2

2024 FIRST QUARTER INVESTMENT PERFORMANCE REVIEW (7.0)

• Moved by Regional Councillor Jim Jones
  Seconded by Councillor Karen Rea
  1. That the report dated April 30, 2024 entitled “2024 First Quarter Investment Performance Review” be received.
  Carried

8.

CONSENT REPORTS - ENVIRONMENT & SUSTAINABILITY MATTERS

8.1

THE MECP – MARKHAM DISTRIBUTION SYSTEM - DRINKING WATER INSPECTION REPORT (5.3)

• Moved by Regional Councillor Joe Li
  Seconded by Councillor Ritch Lau
  1. That the report entitled “The MECP – Markham Distribution System – Drinking Water Inspection Report, January 30, 2024” be received; and further, 
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  Carried

9.

MOTIONS

There were no motions.

10.

NOTICES OF MOTION

There were no notices of motion. 

11.

NEW/OTHER BUSINESS

There was no new or other business. 

12.

ANNOUNCEMENTS

There were no announcements. 

13.

CONFIDENTIAL ITEMS

General Committee convened into confidential session at 9:41 AM.  

• Moved by Councillor Andrew Keyes
  Seconded by Councillor Juanita Nathan

  That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

  Carried

13.1

FINANCE & ADMINISTRATIVE MATTERS

13.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES- JANUARY 30 & MARCH 19, 2024 (16.0) [Municipal Act, 2001, Section 239 (2) (b)(c)(e)(f)]

General Committee confirmed the Confidential Minutes of January 30, 2024 and March 19, 2024.  

13.1.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD - 

General Committee consented to place this item on the May 1, 2024 Confidential Council Meeting Agenda for consideration. 

13.1.3

LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE

(16.23); [MUNICIPAL ACT, 2001, Section 239 (2)(e)(f)]

General Committee received the verbal update from the City Solicitor.

13.2

LAND, BUILDING & PARKS CONSTRUCTION MATTERS

13.2.1

A POSITION, PLAN, PROCEDURE, CRITERIA OR INSTRUCTION TO BE APPLIED TO ANY NEGOTIATIONS CARRIED ON OR TO BE CARRIED ON BY OR ON BEHALF OF THE MUNICIPALITY OR LOCAL BOARD - DONATION OF MONUMENT

General Committee consented to place this item on the May 1, 2024 Confidential Council Meeting Agenda for consideration. 

14.

ADJOURNMENT

General Committee adjourned at 10:49 AM from Confidential Session and did not report out on any matter.  

• Moved by Mayor Frank Scarpitti
  Seconded by Councillor Ritch Lau

  That General Committee adjourn from Confidential Session at 10:49 AM and not report out on any matter.  

  Carried