General Committee Meeting Minutes

Meeting Number: 18

Tuesday, September 19, 2023 at 9:30 A.m. - 1:00 P.m.

Live streamed

Roll Call

• Mayor Frank Scarpitti
• Deputy Mayor Michael Chan
• Regional Councillor Jim Jones
• Regional Councillor Joe Li
• Regional Councillor Alan Ho
• Councillor Keith Irish
• Councillor Ritch Lau
• Councillor Reid McAlpine
• Councillor Karen Rea
• Councillor Andrew Keyes
• Councillor Amanda Collucci
• Councillor Isa Lee

Regrets

• Councillor Juanita Nathan

Staff

• Trinela Cane, Commissioner, Corporate Services
• Arvin Prasad, Commissioner, Development Services
• Claudia Storto, City Solicitor and Director of Human Resources
• Bryan Frois, Chief of Staff
• Sumon Acharjee, Chief Information Officer
• Graham Seaman, Director, Sustainability & Asset Management
• Alex Moore, Manager of Purchasing & Accounts Payable
• Giulio Cescato, Director of Panning & Urban Design
• Mark Visser, Sr Manager Strategy Innovation ＆ Investments
• Hristina Giantsopoulos, Election/Council & Committee Coordinator
• John Wong, Technology Support Specialist II
• Rajeeth Arulanantham, Assistant to Council/Committee
• Morgan Jones, Commissioner, Community Services
• Joseph Silva, Treasurer

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

General Committee convened at 9:30 AM with Councillor Keith Irish presiding as Chair. 

2.

DISCLOSURE OF PECUNIARY INTEREST

There were none disclosed.

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE JUNE 6 & JUNE 20, 2023 GENERAL COMMITTEE AND JUNE 19, 2023 SPECIAL GENERAL COMMITTEE (16.0)

• Moved by Councillor Ritch Lau
  Seconded by Regional Councillor Alan Ho
  1. That the minutes of the June 6 and June 20, 2023 General Committee meeting and the June 19, 2023 Special General Committee meeting be confirmed.
  Carried

4.

DEPUTATIONS

There were no deputations. 

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

• Moved by Councillor Andrew Keyes
  Seconded by Councillor Isa Lee
  1. That the following communications dated June 29, 2023 from York Region be received for information purposes:
     1. 2023 Community Safety Zones and School Zone Speed Limit Reductions
     2. 2022 Annual Waste Management Report
     3. Housing Solutions 2022 Progress Report and 2023 Action Plan
     4. 2023 Fiscal Sustainability Update
     5. 2022 Agriculture and Agri-Food Strategy Update
     6. Regional Planning Transition Plan -- Region's resolution requests local municipal planning staff for input.
     7. York Region Transit Fare Structure and Policy Update
     8. Proposed Provincial Planning Statement
     9. Affordable Housing in York Region - 2022 Measuring and Monitoring
     10. National Remembrance of the 100th Anniversary of the Enactment of the Chinese Exclusion Act in Canada
     11. Proposed Provincial Planning Statement
  Carried

5.2

WRITTEN SUBMISSION REGARDING MINUTES OF THE RACE RELATIONS COMMITTEE MEETING (16.0)

(See item 7.1)

• 1. That the written communication from Andrew Yu be received.
• Moved by Councillor Karen Rea
  Seconded by Councillor Isa Lee

  That this item be deferred to the October 10, 2023 General Committee Meeting Agenda. 

  Carried

6.

PETITIONS

There were no petitions.

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE MARCH 6, 2023 RACE RELATIONS COMMITTEE MEETING (16.0)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the March 6, 2023 Race Relations Committee meeting:

1. That the minutes of the March 6, 2023 Race Relations Committee meeting be received for information purposes; and, 
2. That the Race Relation Committee plays an important role in the implementation of the Diversity Action Plan and the Anti-Black Racism Action Plan as well as amplifying community voices and that the RRC does not agree with the change in frequency of meetings from monthly to quarterly; and further, 
3. That it be it resolved that the RRC respectfully requests that the meeting frequency be reverted back to monthly. 

• Moved by Councillor Karen Rea
  Seconded by Councillor Isa Lee

  That this item be deferred to the October 10, 2023 General Committee Meeting Agenda. 

  Carried

7.2

MINUTES OF THE MAY 29, 2023 MARKHAM PUBLIC LIBRARY BOARD MEETING (16.0)

• Moved by Councillor Ritch Lau
  Seconded by Regional Councillor Joe Li
  1. That the minutes of the May 29, 2023 Markham Public Library Board meeting be received for information purposes.
  Carried

7.3

MINUTES OF THE APRIL 26, MAY 24 & JUNE 21, 2023 UNIONVILLE BUSINESS IMPROVEMENT AREA BOARD MEETING 16.0)

• Moved by Deputy Mayor Michael Chan
  Seconded by Councillor Karen Rea
  1. That the minutes of the April 26, May 24 & June 21, 2023 Unionville Business Improvement Area Committee meeting be received for information purposes. 
  Carried

7.4

MAYOR YOUTH COMMITTEE 2024/2025 APPOINTMENTS (16.24)

• Moved by Councillor Isa Lee
  Seconded by Councillor Amanda Collucci
  1. That the Report Appointment of Members to the Markham Mayor’s Youth Council for the period of September 5, 2023 to June 30, 2024 be received; and, 
     
  2. That the following Appointments of Members to the Markham Mayor’s Youth Council be confirmed for the term September 5, 2023 to June 30, 2024; and further, 

  Name	School	Grade	Ward
  Kelly Liu	University of Toronto Schools	9	1
  Sabine Cuesta	Saint Robert Catholic High School	10	1
  Christian Matros	Saint Robert Catholic High School	10	1
  Varna Venkatesh	Saint Robert Catholic High School	10	6
  Michael Li	Markville Secondary School	10	6
  Oscar Cheng	Saint Robert Catholic High School	10	8
  Elisabeth Lum	Markville Secondary School	10	3
  Lilia Zitouni	Saint Robert Catholic High School	10	1
  Kara Cespedes	Markville Secondary School	10	3
  Ivy Chen	Markville Secondary School	10	6
  Zoey Rodrigues	Bill Hogarth High School	10	6
  Jin Zhou	Thorlea High School	11	1
  Melody Cao	Bayview Secondary School	11	2
  Mehrava Afshani	Bayview Secondary School	11	2
  Hadia Rasool	Markham District High School	11	7
  Sarah Gao	Bayview Secondary School	11	6
  Rithikha Kalaiunarbavan	Middlefield Collegiate Institute	11	7
  Callista Chan	Saint Augustine Catholic High School	12	6
  Elyssa Qi	Saint Augustine Catholic High School	12	2
  Tom Zheng	Cresent School	12	3
  Jiabei He	Bill Hogarth High School	12	5
  Aiden Ma	Saint Robert Catholic High School	12	1
  Isabella Peng	Unionville High School	12	4
  Sam Chan	Saint Augustine Catholic High School	12	2
  Ananiya Narmathan	Saint Augustine Catholic High School	12	2

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

  Carried

7.5

REQUEST FOR PROPOSAL 163-R-23 CITYWIDE BUILDING MECHANICAL AND HVAC SYSTEMS MAINTENANCE (7.0)

• Moved by Regional Councillor Joe Li
  Seconded by Regional Councillor Jim Jones
  1. That the report entitled ““Request for Proposal 163-R-23 Citywide Building Mechanical and HVAC Systems Maintenance” be received; and,
  2. That the contract for Services be awarded to the highest ranked bidder, S.I.G. Mechanical Services Limited, for a term of two (2) years in the total amount of $1,629,485.08 inclusive of HST as per the following; and, 
     • November 1, 2023 - October 31, 2024 - $814,742.54
     • November 1, 2024 - October 31, 2025 - $814,742.54

       Total: $1,629,485.08

  3. That the contract include an option for the City (in its sole discretion) to extend the contract for up to four (4) additional one (1) year terms. Pricing will be firm for the first two years of the contract and prices in years three, four, five and six will be subject to Consumer Price Index (CPI) increase to a maximum of 2%; and,
  4. That the Director of Sustainability & Asset Management and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional four (4) one year periods subject to approval of the annual operating budget, vendor performance, and an increase based on the CPI to a maximum of 2%; and,
  5. That the award be funded from the accounts identified in the Financial Considerations section, subject to approval of the 2024-2029 operating budgets; and,
  6. The annual shortfall of $42,632.99 be captured as part of the 2024 contract escalations and adjusted accordingly, subject to approval of the 2024-2029 operating budgets; and further, 
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  Carried

8.

PRESENTATION - FINANCE & ADMINISTRATION

8.1

STRONG MAYOR POWERS: OVERVIEW OF LEGISLATION (8.0)

This item was deferred to a future date prior to the meeting.

9.

MOTIONS

There were no motions.

10.

NOTICES OF MOTION

There were no notices of motion.

11.

NEW/OTHER BUSINESS

There was no new or other business.

12.

ANNOUNCEMENTS

There were no announcements.

13.

CONFIDENTIAL ITEMS

The Committee resolved into confidential session at 9:42 AM.   

• Moved by Mayor Frank Scarpitti
  Seconded by Deputy Mayor Michael Chan

  That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

  Carried

13.1

FINANCE & ADMINISTRATIVE MATTERS

13.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - JUNE 6 & JUNE 20, 2023 (16.0) [Section 239 (2) (b)(c)(k)]

The Committee confirmed the General Committee Confidential Minutes of June 6, and 20, 2023.  

13.1.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (WARD 2) [MUNICIPAL ACT 2001, Section 239 (c)])

The Committee consented to postpone this item.

14.

ADJOURNMENT

• Moved by Regional Councillor Jim Jones
  Seconded by Regional Councillor Joe Li

  That General Committee adjourn at 11:10 AM from Confidential Session and not report out on any matter.  

  Carried