FINANCE
& ADMINISTRATIVE COMMITTEE
2004-09-07
Meeting No. 15
Attendance
|
|
J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
J. Sales,
Commissioner of Community &
Fire Services
J. Baird,
Commissioner of Development Services
P. Miller,
Deputy Clerk
B. Cribbett,
Treasurer
J. Lustig, ,
Director, Financial & Client Services
F. Wong,
Manager, Financial Planning
B. Nanninga,
Executive Assistant to Mayor
and Council
J. Kee,
Committee Clerk
|
The Finance & Administrative Committee
convened at the hour of 9:05 a.m. with Councillor
S. Daurio in the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. MS.
SUE SMITKO, EXECUTIVE DIRECTOR OF
CHARACTER COMMUNITY COUNCIL OF
YORK REGION
SPECIAL CHARACTER COMMUNITY DAY
OCTOBER 20, 2004 (3.4 &
12.2.6)
Ms.
Sue Smitko, Executive Director of The Character Community Council of York
Region was in attendance to request that October 20, 2004 be proclaimed and
designated as a Special Character Community Day. Committee was reminded that a Character
Community is one, in which elected officials, community leaders in the
education, business and faith communities, law enforcement and media sectors,
and citizens at large recognize and promote the importance of good character.
Moved by
Councillor J. Webster
Seconded by
Councillor A. Chiu
That
the presentation by the Executive Director of The Character Community Council
of York Region regarding proclaiming October 20, 2004 as Special Character
Community Day be received;
And
that October 20, 2004 be proclaimed as Character Community Day;
And
further that the third Wednesday in the month of October of every calendar year
be designated as Character Community Day within the Town of Markham.
CARRIED
2. 155-T-04
WATERMAIN REPLACEMENT ON
DONCASTER AVENUE, HENDERSON
AVENUE
AND WATERMAIN EXTENSION OF
PROCTOR AVENUE (5.4) Weblink
Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor J. Webster
That the
report entitled, Watermain Replacement on Doncaster Avenue, Henderson Avenue
and Watermain Extension on Proctor Avenue be received;
And that
tender 155-T-04 titled Watermain Replacement on Doncaster Avenue, Henderson
Avenue, and Watermain Extension on Proctor Avenue be awarded to the lowest
priced bidder, F.C.M. Construction Limited in their tender amount of $906,700.00
exclusive of GST;
And that all
change orders be approved by the Project Manager and the Director of Financial
and Client Services to a cumulative maximum not to exceed $90,000.00 (exclusive
of GST);
And that funds
for tender 155-T-04 titled Watermain Replacement on Doncaster Avenue, Henderson
Avenue, and Watermain Extension on Proctor Avenue be provided from the
following Waterworks Department’s 2004 Capital Budget account:
|
Account
Name
|
Account #
|
Budget
|
Spent
to Date/ Commitments
|
Budget
Charge
|
Balance Remaining
|
|
Watermain
Construction & Replacement
|
053
6150 6019 005
|
$1,330,800.00
$ 17,120.00*
|
|
$906,700.00
$ 90,000.00**
|
|
|
Total
|
|
$1,347,920.00
|
$166,916.48
|
$996,700.00
|
$184,303.52
|
*Greater
Toronto Sewer and Watermain Contractors Association funding for Subsurface
Utility Engineering (SUE) work as per May 10, 2004 Community Services and
Environment Committee Report
**Contingency
And that the remaining balance of funds in
the estimated amount of $184,303.52 be retained in account #53 6150 6019 005
Watermain Construction and Replacement to complete the 2004 program in 2005;
And that staff be authorized to tender the
remaining work on Doncaster Avenue with funding to be provided from the balance
of the 2004 capital budget account 53 6150 6019 005 – Watermain Construction
and Replacement and a 2005 capital budget account;
And further that upon closing of the tender
for the remaining work on Doncaster Avenue, staff will bring forward a report
on the tender results and to request 2005 pre-budget approval for the tender.
CARRIED
____________________________________________________________________________
Other matters
considered by Finance & Administrative Committee on September 7, 2004:
3. PRESENTATION
- S.T.O.P. (STOP TRANSMISSION
LINES OVER PEOPLE) - HYDRO ONE
TRANSMISSION
CORRIDOR PROPOSAL (13.8)
Committee
was advised that the representatives of S.T.O.P. (Stop Transmission Lines Over
People), would not be in attendance this date.
4. PROCEDURAL
BY-LAW - PERMISSION TO RECORD
COMMITTEE OR COUNCIL MEETINGS
(16.23)
Members were advised that the Town's original
Procedural By-Law, which was passed in 1994 as By-law 92-94, contained the
prohibition of recording equipment in Council and Committee meetings. Section 2.7 of By-law 2001-1 currently
states:
"Regular Council meetings shall be
recorded through audio streaming on the website.
The
use of other video or audio recording equipment or devices during a Council or
Committee
meeting is not permitted without the approval of Council. The use of cell phones is prohibited in
Council meetings."
Committee
discussed concerns relating to video-taping and editing; use of cell phones
and blackberries; guidelines relating to
the Media; rules of decorum during meetings; and practices of other
municipalities.
Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor J. Webster
That
the discussion and input of Committee be received;
And
that the matter be referred to the Town Clerk for report and recommendation.
CARRIED
5. REMOVAL
OF ILLEGAL SIGNS
SIGN BY-LAW 2002-94 (2.16)
The matter of
enforcement of the Sign By-law relating to the removal of illegal signs on
public and private property was discussed.
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Seconded by Councillor A. Chiu
That the meeting resolve in-camera to discuss
legal and property matters. (9:35 a.m.)
CARRIED
Seconded by Regional Councillor J. Heath
That the Committee rise and report. (11:45
a.m.)
CARRIED
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ADJOURNMENT
The Finance & Administrative Committee meeting adjourned at the
hour of 11:45 a.m.