Finance & Administrative Committee

 

 

 

 

 

TO:

Mayor and Members of Council

 

 

 

 

FROM:

Stan Bertoia, General Manager, Construction and Utilities

 

 

 

 

PREPARED BY:

Claire Graham, Senior Buyer

Stan Lau, Senior Project Manager

 

 

 

 

DATE OF MEETING:

2004-Sep-07

 

 

 

 

SUBJECT:

155-T-04 Watermain Replacement on Doncaster Avenue, Henderson Avenue, and Watermain Extension on Proctor Avenue

 

 

 

 

RECOMMENDATION:

THAT the report entitled, Watermain Replacement on Doncaster Avenue, Henderson Avenue and Watermain Extension on Proctor Avenue be received;

 

AND THAT tender 155-T-04 titled Watermain Replacement on Doncaster Avenue, Henderson Avenue, and Watermain Extension on Proctor Avenue be awarded to the lowest priced bidder, F.C.M. Construction Limited in their tender amount of $906,700.00 exclusive of GST;

 

AND THAT all change orders be approved by the Project Manager and the Director of Financial and Client Services to a cumulative maximum not to exceed $90,000.00 (exclusive of GST);

 

AND THAT funds for tender 155-T-04 titled Watermain Replacement on Doncaster Avenue, Henderson Avenue, and Watermain Extension on Proctor Avenue be provided from the following Waterworks Department’s 2004 Capital Budget account:

 

Account Name

Account #

Budget

Spent to Date/ Commitments

Budget Charge

Balance Remaining

Watermain Construction & Replacement

053 6150 6019 005

$1,330,800.00

$     17,120.00*

 

 

$906,700.00

$  90,000.00**

 

 

Total

 

$1,347,920.00

$166,916.48

$996,700.00

$184,303.52

*Greater Toronto Sewer and Watermain Contractors Association funding for Subsurface Utility Engineering (SUE) work as per May 10, 2004 Community Services and Environment Committee Report

**Contingency

 

 

 

AND THAT the remaining balance of funds in the estimated amount of $184,303.52 be retained in account #53 6150 6019 005 Watermain Construction and Replacement to complete the 2004 program in 2005.

 

AND THAT staff be authorized to tender the remaining work on Doncaster Avenue with funding to be provided from the balance of the 2004 capital budget account 53 6150 6019 005 – Watermain Construction and Replacement and a 2005 capital budget account;

 

AND FURTHER THAT upon closing of the tender for the remaining work on Doncaster Avenue, staff will bring forward a report on the tender results and to request 2005 pre-budget approval for the tender.

 

PURPOSE:

The purpose of this report is to award tender 155-T-04 for the Watermain Replacement on Doncaster and Henderson Avenue, and the Watermain Extension on Proctor Avenue.

 

BACKGROUND:

This project is included in the approved Waterworks 2004 Capital Budget as part of the on-going Watermain Improvement Program to systematically replace and upgrade deficient watermain to improve water quality and supply reliability. It includes the replacement of the existing watermain on Doncaster Avenue from Yonge Street to Henderson Avenue and on Henderson Avenue from Doncaster Avenue to Clark Avenue. It also includes the extension of the existing watermain on Proctor Avenue to Henderson Avenue for a length of approximately 250m.

 

This project was originally tendered in July of this year, however, the contract was not awarded as the low bidder was approximately $600,000.00 over budget.  The tender was re-issued in August with a reduced scope and some modifications to the contract. A portion of the work on Doncaster Avenue was deleted in order that the watermain replacement on Henderson Avenue (most critical) could be completed this year within the approved budget. The new tender closed on August 20, 2004 with four submissions. 

 

The remaining work on Doncaster Avenue will be re-tendered at the end of 2004/early 2005 in order to obtain competitive pricing from contractors intent on allocating their resources to the 2005 construction year.  Pre-budget approval to fund the remaining work from the Waterworks Reserve will be requested once the tender closes.

 

OPTIONS/DISCUSSION:

The award of this tender is being recommended to the lowest priced bidder. Staff has reviewed the bid documents and are satisfied that all terms, conditions, bid prices and specifications comply with the Town’s requirements.

 

Advertised, place and date

ETN and Daily Commercial News

Bids closed on

August 20, 2004

Number picking up bid documents

9

Number responding to bid

4

 

DETAILED PRICING INFORMATION:

 

Company Name

Exclusive of GST

FCM Construction Limited

$              906,700.00

Drainstar Contracting Limited

$           1,103,359.00

Advice Contracting Limited

$           1,264,991.21

North Rock Group Ltd.

$           1,266,037.34

 

The tender prices for Advice Contracting Limited and North Rock Group Ltd. have been corrected for mathematical errors.

 

The tender was reviewed by staff from Construction and Utilities with Purchasing staff verifying for accuracy and compliance with the Purchasing By-Law and established procedures.  F.C.M. Construction Limited has been awarded similar contracts before and staff are confident that the company will continue to provide satisfactory services.

 

FINANCIAL CONSIDERATIONS:

Staff recommend that tender 155-T-04, Watermain Replacement on Doncaster Avenue, Henderson Avenue, and Watermain Extension on Proctor Avenue be awarded to the lowest priced bidder, F.C.M. Construction Limited in their tender amount of $906,700.00 exclusive of GST;

 

It is recommended that all change orders be approved by the Project Manager and the Director of Financial and Client Services to a cumulative maximum not to exceed $90,000.00 (exclusive of GST);

 

Funds for tender 155-T-04 titled Watermain Replacement on Doncaster Avenue, Henderson Avenue, and Watermain Extension on Proctor Avenue will be provided from the following Waterworks Department’s 2004 Capital Budget account:

 

Account Name

Account #

Budget

Spent to Date/ Commitments

Budget Charge

Balance Remaining

Watermain Construction & Replacement

053 6150 6019 005

$1,330,800.00

$     17,120.00*

 

$906,700.00

$  90,000.00**

 

 

Total

 

$1,347,920.00

$166,916.48

$996,700.00

$184,303.52

*Greater Toronto Sewer and Watermain Contractors Association funding for Subsurface Utility Engineering (SUE) work as per May 10, 2004 Community Services and Environment Committee Report

**Contingency

 

Staff recommend that the balance of funds in the estimated amount of $184,303.52 be retained in account #53 6150 6019 005 Watermain Construction and Replacement to complete the 2004 program in 2005.

 

Staff will retender the remainder of the watermain replacement on Doncaster Avenue in late 2004/early 2005.  Upon closing of the tender, staff will bring forward a report on the tender results and to seek pre-budget approval from the 2005 Waterworks Capital Budget (Water Reserve-funded).  The amount of the pre-budget approval request will be the tender award amount plus contingencies (if any) less the balance of funds in the 2004 capital account 53 61 6019 005 – Watermain Construction and replacement.

 

ATTACHMENT: key Plan

                               2004 Budget Request Form

 

 

 

 

 

 

Stan Bertoia, P. Eng. General Manger, Construction and Utilities

 

Peter Loukes, Director, Operations and Asset Management

 

 

 

 

Jim Sales, Commissioner, Community and Fire Services

 

 

 

Q:\Finance and Administration\Finance\Purchasing\2004 File Management\Contract Management\155-T-04 Watermain Replacement on Doncaster Ave\F & A Award Report.doc