General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 6

Tuesday, June 17, 2025 at 9:30 A.m. - 12:30 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on June 24, 2025.

---

1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MAY 6, 2025 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the May 6, 2025 General Committee meeting be confirmed.

4.

PRESENTATIONS

4.1

PREPARING FOR THE TRANSITION OF MARKHAM'S BLUE BOX PROGRAM ON JANUARY 1, 2026 (SERVICE IMPACTS) (5.1)

Note: Please refer to item 10.1 for staff report. 

• 1. That the presentation titled "Preparing for the Transition of Markham's Blue Box Program on January 1, 2026 (Service Impacts)" be received, and further,
  2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

5.

DEPUTATIONS

6.

COMMUNICATIONS

6.1

YORK REGION COMMUNICATIONS (13.4)

Note: Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

• 1. 1. That the communication dated May 22, 2025 from York Region be received for information purposes:
        1. Support for a 35% Municipal Tax Rate Discount for the New Multi-Residential Subclass - 2025 Taxation Year.
        2. 2024-2027 Economic Development Action Plan Update.
        3. 2024 Regional Greening Strategy Achievements and Street Tree Removal Offsetting Policy.
        4. Roads Capital Infrastructure Status Update.
        5. Water and Wastewater Capital Infrastructure Status Update.
        6. 2023 to 2027 Strategic Plan Year 2 (2024) Progress Report.
        7. 2025 Property Tax Policy.
        8. 2025 Property Tax Rate.

7.

PETITIONS

8.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

8.1

MINUTES OF THE FEBRUARY 27, 2025 MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

• 1. That the minutes and notes of the February 27, 2025 Markham Environmental Advisory Committee be received for information purposes.

8.2

MINUTES OF THE MARCH 3, 2025 RACE RELATIONS COMMITTEE (16.0)

• 1. That the minutes and notes of the March 3, 2025 Race Relations Committee be received for information purposes.

8.3

MINUTES OF THE MARCH 17 AND APRIL 28, 2025 ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)

• 1. That the minutes and notes of the March 17 and April 28, 2025 Advisory Committee on Accessibility be received for information purposes.

8.4

MINUTES OF THE MARCH 24 AND APRIL 29, 2025 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes and notes of the March 24 and April 29, 2025, Markham Public Library Board be received for information purposes.

8.5

CANCELLATION, REDUCTION, OR REFUND OF TAXES UNDER SECTIONS 357 AND 358 OF THE MUNICIPAL ACT, 2001 (7.3)

M. Vetere, ext. 2463 / S. Manson, ext. 7514

• 1. That the Report for the Cancellation, Reduction or Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001 be received; and,
  2. That taxes totalling approximately $578,088 (incl. $3,451 of Stormwater Fees) be adjusted under Section 357 and 358 of the Municipal Act, 2001 of which the City’s tax portion is estimated to be $72,587; and,
  3. That the associated interest be cancelled in proportion to the tax adjustments; and,
  4. That the Treasurer be directed to adjust the Collector’s Roll accordingly; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.6

STATUS OF CAPITAL PROJECTS AS OF MARCH 31, 2025 (7.5)

J. Lee, ext. 2963 / G. DSilva, ext. 2964

• 1. That the report dated June 17, 2025, titled “Status of Capital Projects as of March 31, 2025” be received; and,
  2. That the Projects completed with surplus funds over $100,000 or with over 50% of Budget remaining, as identified in Appendix 2a, be recommended for closure, and funds associated with these projects in the amount of $689,730 be transferred to the original sources of funding as identified in Appendix 2a; and,
  3. That the Projects Completed without surplus funds or with surplus funds under $100,000 or with less than 50% of Budget remaining, as identified on Appendix 2b, be recommended for closure, and funds associated with these projects in the amount of $1,189,496 be transferred to the original sources of funding as identified in Appendix 2b; and,
  4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $808,972 to the approved amount of $250,000; and,
  5. That the Engineering Capital Contingency Project be topped up from the Development Charges – City-Wide Hard Reserve by $56 to the approved amount of $100,000; and,
  6. That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $5,953 to the approved amount of $100,000; and,
  7. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $10,433 to the approved amount of $100,000; and,
  8. That the Staff approved draws from Other Reserves as part of the Capital Contingency process in the amount of $416,973 be received; and,
  9. That the following new capital projects, initiated subsequent to the approval of the 2025 capital budget, be received:
     1. Project 25404 – LED Street Light Conversion – Pilot  – Budget of $24,732 to be funded from the Non-Development Charge Contingency.
     2. Project 25405 – Fire Protection Grant - Budget of $74,074 to be funded from Provincial Fire Protection Grant; and further,
  10. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.7

CLOUD ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE UPDATE (7.12)

N. Sirry, ext. 4885 / K. Soneji, ext. 2681 / R. Patano, ext. 2990 / A. Moore, ext. 4711

• 1. That the report entitled “Cloud Enterprise Resource Planning (ERP) Software Update” be received; and,
  2. That Staff be authorized to complete any required vetting and finalize negotiations with Workday Inc. to be the preferred solution and software product provider for the City’s Enterprise Resource Planning servicing needs; and,
  3. That should it be required, Staff be authorized to pursue an alternative preferred solution and software product provider for the City’s Enterprise Resource Planning Software from among the two other solutions noted in this report; and,
  4. That once the vetting process and negotiations are finalized, the Chief Administrative Officer have delegated approval authority to award the contract for Cloud Enterprise Resource Planning Software Solution; and,
  5. That Staff proceed with the procurement of Consulting Services to provide Implementation, Integration, Ongoing Support and Maintenance of a Cloud Enterprise Resource Planning Software Solution; and,
  6. That the Chief Administrative Officer have delegated approval authority to award the contract for Consulting Services of a Cloud Enterprise Resource Planning Software Solution; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.8

EXTERNAL AUDIT CONTRACT EXTENSION (7.0)

A. Moore, ext. 4711 / K. Soneji, ext. 2681

• 1. That the report entitled “External Audit Contract Extension” be received; and,
  2. That the contract for the five-year fiscal period commencing with the 2025 audit and ending with the 2029 audit be awarded to KPMG LLP Chartered Accountants in annual amount of $198,000 (before HST impact) with an increase of CPI plus 0.20% in years 2–5 (2026 – 2029); and,
  3. That the contract includes an audit of financial statements for the following entities:  
     i.    The Corporation of the City of Markham, The Corporation of the City of Markham Trust Fund, City of Markham Public Library Board, Old Markham Village Business Improvement Area (MBIA), and Unionville Business Improvement Area (UBIA), Varley Art Gallery in accordance with Canadian accounting standards for the public sector:
     ii.    Varley-McKay Art Foundation, The Friends of Markham Museum Foundation, The Markham Foundation for Performing Arts, and Destination Markham Corporation, in accordance with Canadian accounting standards for not-for-profit organizations (“ASNPO”);
     iii.    Markham District Energy Inc. (MDEI) and Markham Enterprises Corporation (MEC), in accordance with International Financial Reporting Standards (“IFRS”); and,
  4. That the contract include the preparation of income tax returns for MDEI and MEC; and,
  5. That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1, (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial” & (h) where it is necessary or in the best interests of the City to acquire Professional Services from a supplier who has a proven track record with the City in terms of pricing, quality and service; and,
  6. That the award for the audit for fiscal years 2025 to 2029 be funded from the respective annual operating budget as identified under financial considerations; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

CONSENT REPORTS - COMMUNITY SERVICES MATTERS

9.1

QUALITY MANAGEMENT SYSTEM - MANAGEMENT REVIEW (5.3)

D. Chan, ext. 2446 / V. Feng, ext. 2737

• 1. That the report titled “Quality Management System Management Review” be received; and,
  2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

AMENDMENT TO ROAD OCCUPANCY BY-LAW 2018-109 (5.10)

N. Mahmoudi, ext. 2842

• 1. That the report titled “Amendment to Road Occupancy By-law 2018-109” be received; and,
  2. That Council approve the proposed amendments to the Road Occupancy By-law to improve clarity, reflect current practices and aligns with operational needs, best practices and latest legislations; and,
  3. That Council enact an amendment to By-Law 2018-109, a by-law to regulate the use, alteration, and occupancy of highways within the City of Markham, as outlined in Appendix A (Amending By-Law Road Occupancy 2025); and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - COMMUNITY SERVICES MATTERS

10.1

PREPARING FOR THE TRANSITION OF MARKHAM'S BLUE BOX PROGRAM ON JANUARY 1, 2026 (SERVICE IMPACTS) (5.1)

D. Douglas, ext. 2395 / M. DiPasquale, ext. 3710

• 1. That the report entitled “Preparing for the Transition of Markham’s Blue Box Program on January 1, 2026 (Service Impacts)” be received; and,
  2. That the City discontinue the community mailbox recycling program in 2025; and,
  3. That Staff report back to Council in the Fall with a further blue box program transition update; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE MATTERS

11.1

2025 ASSET MANAGEMENT PLAN AND FINANCIAL STRATEGY (7.0)

D. Boskovski, ext. 6190

• 1. That the report and presentation titled “2025 Asset Management Plan and Financial Strategy” be received; and,
  2. That Council endorse the findings from the update of the City’s asset management plan, for all City owned and/or managed assets, as assessed at current and proposed levels of service; and,
  3. That Council endorse in principle, a proposed level of service for road pavement management, where short and long term business planning, contributions to the City’s life cycle reserve, annual budgets, and effective program delivery strategies, are based upon a minimum target of 70% of the City’s road network be in a “good” or better state of performance, and subject to funding and resource availability, work towards an aspirational target of 75% of the City’s road network be in a “good” or better state of performance; and,
  4. That any identified funding variances, shortfalls or gaps related to maintaining current levels of service, or any forecasted funding requirements that support proposed levels of service, as identified in the 2025 Asset Management Plan and Financial Strategy, be referred to the annual budget; and,
  5. That Council direct staff to submit the 2025 Asset Management Plan and Financial Strategy (the formal document) to the Ministry of Infrastructure, informed by the findings noted under Recommendations 2, 3 and 4, as outlined in this report; and make the document publicly available on the City’s website upon its completion; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

12.

MOTIONS

13.

NOTICES OF MOTION

14.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

15.

ANNOUNCEMENTS

16.

ADJOURNMENT