General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 14

Tuesday, May 23, 2023 at 9:30 A.m. - 1:30 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on May 31, 2023.

---

1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MAY 9, 2023 GENERAL COMMITTEE MEETING (16.0)

• 1. That the minutes of the May 9, 2023 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communications dated May 3, 2023 from York Region be received for information purposes:
     1. ventureLAB 2022 Results
     2. 2022 Drinking Water Systems Report
     3. 2022 Integrated Management System Update Report for Water, Wastewater and Waste Management

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

DEVELOPMENT CHARGES AND COMMUNITY BENEFITS CHARGE DECEMBER 31, 2022 RESERVE BALANCE AND ANNUAL ACTIVITY OF THE ACCOUNTS  (7.11)

K. Ross, ext. 2126 / S. Neville, ext. 2659

• 1. That the report titled “Development Charge and Community Benefits Charge December 31, 2022 Reserve Balances and Annual Activity of the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997, as amended, and Section 37(48) of the Planning Act; and further,
  2. That staff be authorized and directed to do all things necessary to give effect to this report.

7.2

DEVELOPMENT CHARGES INTEREST POLICY (7.11)

K. Ross, ext. 2126 / S. Neville, ext. 2659

• 1. That the report entitled “Development Charge Interest Policy” be received; and,
  2. That the revised “Development Charge Interest Policy”, attached as Appendix A, be adopted by Council; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

2023 TAX RATES AND LEVY BY-LAW REPORT (7.3)

S. Manson, ext. 7514

• 1. That the report dated May 23, 2023 entitled “2023 Tax Rates and Levy By-law” be received; and,
  2. That a by-law to provide for the levy and collection of property taxes totalling $814,035,928 required by the City of Markham, the Regional Municipality of York, Province of Ontario (Education) and Business Improvement Areas, in a form substantially similar to Appendix A (attached), satisfactory to the City Solicitor and provides for the mailing of notices and requesting payment of taxes for the year 2023, as set out as follows, be approved; and,

  TAX LEVYING BODY	2023 TAX LEVY AMOUNT
  City of Markham	$176,566,030
  Region of York	$383,061,591
  Province of Ontario (Education)	$253,954,446
  Markham Village BIA	$239,640
  Unionville BIA	$214,221
  Total	$814,035,928

   

  3.   That staff be authorized to levy against Markham Stouffville Hospital and Seneca College the annual levy pursuant to Section 323 of the Municipal Act, 2001, as outlined in Section 9 of the attached by-law once the required information is received from the Ministry of Training, Colleges and Universities; and,

  4.   That the attached by-law be passed to authorize the 2023 Tax Rates and Levy By-law; and further,

  5.   That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

TAX ADJUSTMENT UNDER SEC. 357 & 358 OF THE MUNICIPAL ACT, 2001 (7.3)

S. Manson, ext. 7514

• 1. That the Report for the Cancellation, Reduction or Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001 be received; and,
  2. That taxes totalling approximately $175,191 (incl. $2,556 of Stormwater Fees) be adjusted under Section 357 and 358 of the Municipal Act, 2001 of which the City’s tax portion is estimated to be $34,259; and,
  3. That the associated interest be cancelled in proportion to the tax adjustments; and,
  4. That the Treasurer be directed to adjust the Collector’s Roll accordingly; and further,
  5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

2023 UNIONVILLE BUSINESS IMPROVEMENT AREA AND MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA OPERATING BUDGETS (7.4)

J. Pak, ext. 2514

• 1. That the report titled “2023 Unionville Business Improvement Area and Markham Village Business Improvement Area Operating Budgets” dated May 9, 2023 be received; and,
  2. That the 2023 Operating Budget in the amount of $450,000 for the Unionville Business Improvement Area (UBIA) be approved; and,
  3. That the 2023 Operating Budget in the amount of $334,034 for the Markham Village Business Improvement Area (MVBIA) be approved; and,
  4. That the Special Tax Rate levy, in the amount of $214,221 for the UBIA members and $239,640 for the MBIA members be included in the 2022 Tax Levy By-law; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - ENVIRONMENT & SUSTAINABILITY MATTERS

8.1

WASTEWATER 2022 O&M ANNUAL REPORT (5.0)

E. Tovilla, ext. 2445

• 1. That the report entitled “2022 Wastewater Collection Performance Report” (the 2022 Report) be received; and, 
  2. That Council acknowledge and endorse the 2022 Report and its outcomes as a baseline for future reporting; and, 
  3. That Staff be authorized to share this 2022 Report with the Ministry of the Environment, Conservation and Parks (Ministry), as a best practice and to seek early feedback, in anticipation of reporting requirements under the Consolidated Linear Infrastructure (CLI) Environmental Compliance Approval (ECA) for the City’s Collection System; and further, 
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - FINANCE & ADMINISTRATIVE MATTERS

9.1

AUDITOR GENERAL OVERVIEW ORIENTATION (ROLE) AND UPDATE ON AUDITS COMPLETED DURING TERM AND AUDIT PLAN FOR 2023 (7.0)

Note: Geoff Rodrigues, Partner, National Internal Audit Leader, MNP LLP, and Deepak Jaswal, LL.B, CTPRP, Senior Manager will be in attendance to provide a presentation on this matter. 

• 1. The Auditor General Update Presentation be received; and further,
  2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

STATUS UPDATE OF IMPLEMENTATION - REGISTRATION AND FACILITY BOOKING SYSTEM (12.0)

S. Acharjee, ext. 4733 / M. Creighton, ext. 7515 

Note: Presentation is now attached.

• 1. That the presentation titled, "Status Update Program Administration Facility Booking System and City Wide Point of Sale System (POS)" be received. 

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

14.1

FINANCE & ADMINISTRATIVE MATTERS

14.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - APRIL 11, 2023 (16.0) [ Section 239 (2) (a)(c)]

14.1.2

LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; [SECTION 239 (2) (e)]

UPDATE REPORT - REQUEST FOR DIRECTION RE: ONTARIO LAND TRIBUNAL APPEAL BY TIMBERCREEK FOUR QUADRANT GP2 INC., OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT APPLICATIONS AT 288, 298, AND 300 JOHN STREET (WARD 1)  (10.3, 10.5) 

15.

ADJOURNMENT