GENERAL COMMITTEE
October 31, 2011
Meeting No. 24
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Gary Adamkowski, Director, Asset Management
Andrew
Brouwer, Deputy Clerk
Nasir
Kenea, Chief Information Officer
Kimberley
Kitteringham, Town Clerk
Peter Loukes, Director, Environmental Services
Joel Lustig,
Treasurer
Alex Moore, Manager
of Purchasing
Colin Service, Manager, Planning & Policy Development
Bill
Snowball, Fire Chief
Nory Takata, Parks Planner
Glen
Taylor, Senior Manager, Infrastructure & Special Projects
Mavis Urquhart, Manager of Environmental
Leadership
Paul Wealleans,
Director, Revenues
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:11 a.m. with Mayor Frank
Scarpitti in the Chair and Councillor Howard Shore Chaired Community
Services related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. MINUTES OF THE OCTOBER 17, 2011
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Howard Shore
Seconded
by Councillor Logan Kanapathi
1)
That the Minutes of the October
17, 2011 General Committee be confirmed.
CARRIED
2. MINUTES OF THE SEPTEMBER
15, 2011
ENVIRONMENTAL ADVISORY
COMMITTEE (16.0)
Minutes
Moved by Councillor
Howard Shore
Seconded by Councillor
Logan Kanapathi
1) That the Minutes of the September 15,
2011 Environmental Advisory Committee be received for information purposes.
CARRIED
3. 2011 MEETING SCHEDULE
ADDITIONAL DEVELOPMENT SERVICES
COMMITTEE MEETING (16.0)
Moved by
Councillor Howard Shore
Seconded by
Councillor Logan Kanapathi
1) That
the 2011 Council and Standing Committee schedule be amended to add an
additional Development Services Committee meeting (Part A) on Tuesday, November
1, at 9:00 a.m.
CARRIED
4. MINUTES OF THE SEPTEMBER 19, 2011
PUBLIC LIBRARY BOARD (16.0)
Minutes
There was discussion
regarding the $4,500 cost to cover the Annual Library Celebration for Library
staff and Board, and the $1,500 to cover the cost of the annual Board dinner.
Moved by Councillor Howard Shore
Seconded by Councillor Logan Kanapathi
1) That the Minutes of the September 19
2011 Public Library Board be received for information purposes.
CARRIED
5. MINUTES OF THE SEPTEMBER
22, 2011
CYCLING & PEDESTRIAN
ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor
Howard Shore
Seconded by Councillor
Logan Kanapathi
1) That the Minutes of the September 22,
2011 Cycling & Pedestrian Advisory Committee be received for information
purposes.
CARRIED
6. MINUTES OF THE SEPTEMBER
21, 2011
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved by Councillor Howard Shore
Seconded by Councillor Logan Kanapathi
1) That the Minutes of the
September 21, 2011 Animal Care Committee be received for information purposes.
CARRIED
7. MINUTES OF THE OCTOBER 11, 2011
BUDGET SUB-COMMITTEE (16.0)
Minutes
There was discussion with respect to the potential
of partnering with some private organizations to host senior activities. Staff advised that a senior strategy was
identified as part of the Leisure Master Plan and that it is in the work plan
for 2012.
Moved by Councillor Howard Shore
Seconded by Councillor Logan Kanapathi
1) That the Minutes of the October 11,
2011 Budget Sub-Committee be received for information purposes.
CARRIED
8. MINUTES OF THE SEPTEMBER
13, 2011
SENIORS ADVISORY COMMITTEE
(16.0)
Minutes
Moved by Councillor
Howard Shore
Seconded by Councillor
Logan Kanapathi
1) That the Minutes of the September 13,
2011 Seniors Advisory Committee be received for information purposes.
CARRIED
9. MINUTES OF THE SEPTEMBER
21, 2011
ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved by Councillor Howard Shore
Seconded by Councillor Logan Kanapathi
1) That the Minutes of the September 21,
2011 Accessibility Committee be received for information purposes.
CARRIED
10. MINUTES OF THE OCTOBER 7, 12 & 13, 2011
2012 BUDGET COMMUNITY CONSULTATION
COMMITTEE (16.0)
October
7 October
12 October
13
Moved by Councillor Howard Shore
Seconded by Councillor Logan Kanapathi
1) That the Minutes of the October 7, 12
& 13, 2011
2012 Budget Community Consultation Committee be received for information
purposes.
CARRIED
11. DEVELOPMENT CHARGE DEFERRAL
POLICY (7.11)
Report Appendix
A
There was brief discussion regarding the
proposed policy to match the collection of revenues with the expenditures.
Moved by Councillor Howard Shore
Seconded by Councillor Logan Kanapathi
1) THAT the report entitled “Development
Charge Deferral Policy” (the Policy) be received; and,
2) THAT
the Policy attached as Appendix “A” be endorsed by Council; and,
3) THAT the Treasurer be delegated
authority to approve applications for development charge deferrals in
accordance with the Policy; and,
4) THAT the Mayor and Clerk be authorized
to enter into Development Charge Deferral Agreements in accordance with the
Policy, to the satisfaction of the Treasurer and Town Solicitor; and,
5) THAT Schedule A to By-law 2002-276, as
amended, be further amended to establish fees related to Development Charge
deferral(s) as follows:
i) An application fee
of $1,000 for the review of development charge deferral requests; and,
ii) A fee equivalent to
1.0% of the value of the deferral request, to a maximum of $10,000, payable
upon execution of the deferral agreement; and,
iii. In instances where
staff’s costs to prepare and administer a deferral agreement exceed the fee
structure set out above, such fees be separately quantified and invoiced to the
applicant; and,
6) THAT the applicable Director be authorized
to set future increases annually based on the change in the Consumer Price
Index (Toronto All Items September – September) with such increases effective
January 1 and rounded to the nearest half dollar; and,
7) THAT notice to the public be provided
in accordance with the Town of Markham Procedural By-law 2001-1; and further,
8) THAT staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
12. 2011 THIRD QUARTER INVESTMENT PERFORMANCE
REVIEW (7.0)
Report Attachments
1-6
Moved by Councillor
Howard Shore
Seconded by Councillor
Logan Kanapathi
1) THAT
the report dated October 31, 2011 entitled “2011 Third Quarter Investment
Performance Review” be received.
CARRIED
13. STAFF AWARDED CONTRACTS FOR THE MONTH
OF SEPTEMBER 2011 (7.12)
Report
The Committee
suggested that staff report back with a memo and map regarding the construction
of the Cornell Greenway.
Moved by Councillor
Howard Shore
Seconded by Councillor
Logan Kanappathi
1) THAT
the report entitled “Staff Awarded Contracts for the Month of September 2011 be
received; and,
2) THAT
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
14. REVISED FLAG POLICY (9.0)
Report Appendix
A Appendix
B Appendix
C
Mr. Stephen Huycke,
Public Services & Records Coordinator delivered a PowerPoint presentation
regarding the revised flag policy.
The Committee
discussed the following:
·
The need
to narrow the distance between the current flags to accommodate the fourth flag
·
How often
are there overlaps
·
Can the
flag pole that was by the pond be used
·
Whether
two flags can be accommodated in the grassed area north of the Jerusalem Rose
Garden
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Valerie Burke
1) THAT the report entitled “Revised
Community Flag Raisings & Flag Protocol Policy” be received; and,
2) THAT Council approve the proposed
Community Flag Raisings & Flag Protocol Policy; and,
3) THAT Council delegate the authority for
approving or denying requests for Community Flag Raising(s) to the Clerk: (1)
that have been previously approved by Council within five years of the request
date; and (2) during Council’s summer recess (if required), subject to the
terms of the Community Flag Raisings & Flag Protocol Policy; and,
4) THAT the list of approved Community
Flag Raisings be brought forward to Council once a year for information and
review purposes; and,
5) THAT
two additional flagpoles be installed at the Markham Civic Centre; and further,
6) THAT Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
15. FORMER SABISTON LANDFILL SITE
PUBLIC INFORMATION MEETING AND
INDOOR AIR QUALITY (5.1)
Report
Mr. Bob Penner,
Supervisor Business System Improvement, delivered a PowerPoint presentation
regarding the former Sabiston Landfill site.
There was brief
discussion with respect to obtaining agreements with the six homeowners
bordering the north and west boundaries of the landfill site. Staff confirmed that four have accepted.
It was noted that the
aerobic process shortens the waste decomposition process by decades and methane
production significantly decreases also.
Moved by Mayor Frank
Scarpitti
Seconded by Deputy
Mayor Jack Heath
1) THAT
the report entitled “Former Sabiston Landfill Site – Public Information Meeting
and Indoor Air Quality” be received; and.
2) THAT
Staff be authorized to host a public information meeting in consultation with
the Ward Councillor to seek consensus from the public for the implementation of
a small aerobic test site (100m x 150m) within the landfill site partnered with
Ontario Centre for Excellence (OCE), Seneca College and SPL Beatty: and,
3) THAT
if based on the public meeting the Aerobic Testing option proceeds, that the
cost of $553,420 be funded from ‘Settlers Park Landfill Site Management’
account 750-101-5399-7028, with the budget shortfall being requested during the
2014 capital budget process; and,
4) THAT
the CAO be authorized to enter into necessary agreements with six (6)
homeowners bordering the north and west boundaries of the landfill site to
conduct indoor air quality monitoring within the residential buildings for one
year, to the satisfaction of the CAO an Town Solicitor; at a cost of $40,000 to
be funded from ‘Settlers Park Landfill Site Management’ account
750-101-5399-7028; and,
5) THAT
the Staff report back to the Council with the results of the public information
meeting and the indoor air quality monitoring program; and further,
6) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
16. WEST THORNHILL STORMWATER
FLOOD
CONTROL IMPLEMENTATION
STRATEGY (5.4)
Report
Mr. Robert Muir,
Senior Stormwater/Environmental Engineer delivered a PowerPoint presentation
regarding the West Thornhill Stormwater Flood Control Implementation Strategy.
The Committee thanked
staff for all their work on the West Thornhill Stormwater Flood Control Class
Environmental Assessment.
The Committee
discussed the following:
· Having to work under the legislative framework
which affected timelines, but is necessary for public input
· Members of the Storm Water Management Liaison
Committee including the ratepayer association members are pleased with the
proposed implementation strategy
· Appreciation of the participation of the
ratepayers on the Liaison Committee
· Amend the mandate of the Liaison Committee
given that the Class Environmental Assessment has been approved
· Reversed slope driveways may pose risks for
flooding and that staff report back with options to regulate them
Moved by Councillor
Valerie Burke
Seconded by Mayor
Frank Scarpitti
1) THAT
the report titled “West Thornhill Stormwater Flood Control Implementation
Strategy” be received; and,
2) THAT
staff be authorized to retain consultants to refine West Thornhill Phase1 and
Phase 2 solutions, conduct Value Engineering, complete an assessment of local
improvement and control measures that may be implemented in the short term, and
to complete preliminary design of Phase 1 works in the amount of $250,000
including HST impact to be funded from accounts 058-6150-8530-005 and
050-6150-9330-005; and,
3) THAT
staff continue to advance the Stormwater Funding Study to identify financing
options for subsequent implementation Phases in West Thornhill, and Town-wide
improvements, and to report back to Council on a regular basis; and,
4) THAT
capital project 050-6150-9330-005 with a current balance of $1,970,888 and
capital project 050-5350-10281-005 with a current balance of $2,000,000 be
consolidated to support West Thornhill Phase 1 improvements identified in the
Strategy; and,
5) THAT the mandate for the Storm Water
Management Liaison Committee be amended to assist with the implementation of
the West Thornhill Stormwater Strategy; and further,
6) THAT
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
17. DIAMOND JUBILEE COMMITTEE
(16.0)
Memo Diamond
Jubilee Committee
Mr. Stu Kellock,
Diamond Jubilee Committee addressed the Committee and summarized the details
outlined in the memo.
Councillor Valerie
Burke and Councillor Don Hamilton advised that they would like to be appointed
to the Diamond Jubilee Committee.
The Committee
suggested that the grant amount be amended to $40,000.00
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Colin Campbell
1) THAT
the Town of Markham establish a committee “The Diamond Jubilee Committee of
Markham,” to coordinate Markham activities celebrating the Queen’s Diamond
Jubilee in 2012; and,
2) THAT
the following individuals be appointed to the committee, with a requirement
that any further names should also be approved by Council: Randy Barber, Warren
Carroll, Cindy and Roger Clements,
Sharona Clements, Cam Durham, Vivienne Hansford, Deputy Mayor Jack Heath
(Vice-Chair), Councillor Alan Ho, Ed Joaquin, Councillor Logan Kanapathi, Councillor Don Hamilton, Councillor Valerie
Burke, Stu Kellock (Co-Chair), Kwan Ho Leung, Denis Pritchard, Melony
Stagg, Colonel Hugh Stewart, Beverley Stewart, Khalid Usman, John Webster
(Co-Chair), Mary Webster, Steven Yu, and other Councillors who indicate they
wish to participate; and,
3) THAT the Diamond Jubilee Committee minutes
be received by General Committee; and,
4) THAT
staff report back on the Jubilee Committee’s request for administrative and
communications assistance; and further,
5) THAT
the Committee’s request for a grant of $40,000
be approved and that staff report back on the funding source.
CARRIED
NEW BUSINESS
18. SENIORS ADVISORY COMMITTEE (16.0)
Councillor
Alan Ho requested that he be appointed to the Senior's Advisory Committee.
Moved by
Councillor Howard Shore
Seconded
by Deputy Mayor Jack Heath
That
Councillor Alan Ho be appointed to the Senior's Advisory Committee; and,
That the terms of references be amended to
reflect change to the number of Councillors appointed to the Seniors Advisory
Committee.
CARRIED
19. IN-CAMERA MATTERS (7.0 &
8.0)
Moved by
Councillor Carolina Moretti
Seconded by
Councillor Don Hamilton
That, in
accordance with Section 239 (2) (a) (e) of the Municipal Act, General Committee resolve into an in-camera
session to discuss the following confidential matters (11:01 AM):
1) The
security of the property of the municipality or local board.
2) Litigation
or potential litigation including matters before administrative tribunals,
affecting the municipality or local board.
CARRIED
Moved by Councillor Howard Shore
Seconded by Councillor Alan Ho
That the Committee rise from the in-camera session (11:59 AM).
CARRIED
ADJOURNMENT
That the General Committee meeting adjourn at 12:00 PM.