General Committee Agenda

Meeting Number: 20

Tuesday, October 10, 2023 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on October 18, 2023.

---

1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

WRITTEN SUBMISSION REGARDING MINUTES OF THE RACE RELATIONS COMMITTEE MEETING (16.0)

(See item 7.1)

• 1. That the written communication from Andrew Yu be received.

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE MARCH 6, 2023 RACE RELATIONS COMMITTEE MEETING (16.0)

Note:  This item was previously deferred at the September 19, 2023 meeting.

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the March 6, 2023 Race Relations Committee meeting:

1. That the minutes of the March 6, 2023 Race Relations Committee meeting be received for information purposes; and, 
2. That the Race Relation Committee plays an important role in the implementation of the Diversity Action Plan and the Anti-Black Racism Action Plan as well as amplifying community voices and that the RRC does not agree with the change in frequency of meetings from monthly to quarterly; and further, 
3. That it be it resolved that the RRC respectfully requests that the meeting frequency be reverted back to monthly. 

7.2

208-T-23 MAIN STREETS - SNOW LOAD AND HAUL (7.0)

M. Lee, ext. 2239

• 1. That the report entitled “208-T-23 Main Streets – Snow Load and Haul” be received; and,
  2. That contract 208-T-23 Main Streets – Snow Load and Haul be awarded to the lowest priced bidder, 1611974 Ontario Ltd. o/a Brinks Property Services Ltd., for one (1) winter term (November 1, 2023 – April 30, 2024), in the amount of $231,788.93, inclusive of HST, with the option to renew the contract for three (3) additional, separate terms from November 1 to April 30 of the renewal period at the same itemized pricing, for a total contract amount of $927,155.72, inclusive of HST; and,
  3. The award in the amount of $231,788.93 be funded from operating budget 700-504-5416 Snow Hauling Main Street with a budget of $193,344.00; and,
  4. The budget shortfall in the amount of $38,444.93 ($231,788.93 - $193,344.00) be included as part of funding requested in the 2024 operating budget; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

MOTIONS

9.

NOTICES OF MOTION

10.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

11.

ANNOUNCEMENTS

12.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

12.1

FINANCE & ADMINISTRATIVE MATTERS

12.1.1

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (WARD 2) [MUNICIPAL ACT 2001, Section 239 (c)]

12.1.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; [MUNICIPAL ACT 2001, Section 239 (c)]

12.1.3

LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; (8.7) [MUNICIPAL ACT 2001, Section 239 (e)]

ONTARIO LAND TRIBUNAL APPEAL - 11172 WARDEN AVE REGARDING CONDITIONS TO PERMIT DEMOLITION.

13.

ADJOURNMENT