GENERAL COMMITTEE MINUTES
January 28, 2013 9:00 a.m.-12:00 p.m.
Canada Room
Finance & Administrative Issues Community
Services Issues
Chair: Mayor Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina
Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are
available upon request.
Attendance
|
|
Andy Taylor, Chief Administrative Officer
Catherine Conrad, City Solicitor
Jim Baird, Commissioner of Development Services
Brenda Librecz, Commissioner of Community & Fire Services
Trinela Cane, Commissioner of Corporate Services
Joel Lustig, Treasurer
Mark Visser, Senior Manager, Financial Strategy & Investments
Kevin Ross, Manager Development Finance
Alida Tari, Council/Committee Coordinator
|
The General Committee convened at the hour of
9:11 a.m. with Councillor Carolina Moretti in the Chair.
DISCLOSURE OF INTEREST
None disclosed.
1. DEVELOPMENT CHARGES UPDATE (7.11)
Presentation
Joel Lustig, Treasurer addressed the Committee provided some brief
opening remarks relative to the Development Charges Update. He pointed out that part of the discussion
will be during an in-camera session.
Craig
Binning, Partner, Hemson Consulting delivered a PowerPoint presentation
providing further explanations regarding the Development Charges and more
specifically the net versus gross population methodology and the proposed
alternate methodology.
Moved by
Councillor Don Hamilton
Seconded by
Councillor Logan Kanapathi
1) That
the City adopt the Alternate Methodology for calculating the Soft Services
Charge as follows:
·
Library Services
and Indoor Recreation - Population and Households
·
Park Development
- Population and Households
·
Fire Service and
Public Works - Household and Employment
CARRIED
2. MINUTES OF THE JANUARY 21, 2013
GENERAL COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1)
That the Minutes
of the January 21, 2013 General Committee be confirmed.
CARRIED
3. MINUTES OF THE DECEMBER 19, 2012
ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1) That
the Minutes of the December 19, 2012 Accessibility Committee be received for
information purposes.
CARRIED
4. MINUTES OF THE NOVEMBER
21, 2012 AND
DECEMBER 19, 2012 ANIMAL CARE
COMMITTEE (16.0)
November December
Moved by Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1) That
the Minutes of the November 21, 2012 and December 19, 2012 Animal Care
Committee be received for information purposes.
CARRIED
5. MINUTES OF THE DECEMBER
4, 2012
SPECIAL ANIMAL CARE COMMITTEE
(16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1) That
the Minutes of the December 4, 2012 Special Animal Care Committee be received
for information purposes.
CARRIED
6. MINUTES
OF THE DECEMBER 12, 2012
SOUTHEAST COMMUNITY CENTRE
AND LIBRARY SUB-COMMITTEE
(16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the Minutes of the December 12, 2012 Southeast Community Centre and Library
Sub-Committee be received for information purposes.
CARRIED
7. MINUTES OF THE OCTOBER
9, 2012 AND
NOVEMBER 13, 2012 VARLEY MCKAY
ART FOUNDATION OF MARKHAM
(16.0)
October November
Moved by Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1) That
the Minutes of the October 9, 2012 and November 13, 2012 Varley McKay Art
Foundation of Markham be received for information purposes.
CARRIED
8. MINUTES OF THE JANUARY 21, 2013
VICTORIA SQUARE COMMUNITY
CENTRE BOARD (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1) That
the Minutes of the January 21, 2013 Victoria Square Community Centre Board be
received for information purposes.
CARRIED
9. STAFF
AWARDED CONTRACTS FOR THE
MONTHS OF NOVEMBER AND
DECEMBER 2012 (7.12)
Report
Moved by Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That the report entitled “Staff
Awarded Contracts for the Months of November and December 2012” be received;
and,
2) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
10. TOWN
CENTRE BOULEVARD
STREETLIGHT REPLACEMENT
- PURCHASE ORDER ADJUSTMENT
REQUEST (7.0)
Report
Moved by Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That the report entitled “Town Centre Boulevard Streetlight
Replacement – Purchase Order Adjustment Request ” be received; and,
2) That Purchase Order PD 12282 issued to Fellmore Electric for
contract 188-T-12 Town Centre Boulevard Streetlight Replacement be increased by
$237,076 from $352,313 to $589,389 inclusive of HST, to cover the additional
works due to revised streetlight poles and luminaires design; and,
3) That Purchase Order PD 10097 issued to Lumentec Engineers
Inc. for contract 036-Q-10 Town Centre Boulevard Illumination, Consulting,
Design and Contract Administration Services be increased by $16,180 from
$45,792 to $61,972 inclusive of HST, to cover revisions to
streetlight pole and luminaires design and additional contract administration
services required; and,
4) That the funding shortfall of $153,256 inclusive of HST, to complete the
additional work be funded from the Life Cycle Replacement and Capital Reserve; and
further,
5) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
11. NORTH
AMERICAN SOCIETY OF
TRENCHLESS TECHNOLOGY (NASTT)
NO-DIG 2013 CONFERENCE &
EXHIBITION
ON MARCH 3-7, 2013 IN
SACRAMENTO, CALIFORNIA, USA (11.12)
Report
There
was discussion regarding the "per diem" expense allowance of a
$100/day as per the Business Expense and Conference Policy for staff and
Council Members attending conferences.
It was
suggested that a presentation be made to this Committee summarizing the
conference.
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Alan Ho
1) That authorization be granted for Ernie Ting, Manager of
Infrastructure, Waterworks and Councillor Alex Chiu to attend the North
American Society of Trenchless Technology’s (NASTT) No-Dig 2013 Conference and
Exhibition on March 3-7, 2013 in Sacramento, California; and,
2) That Waterworks staff and Councillor
expenses be paid in accordance to Town’s Policy from the 2012 Operating Budget
account #760-998-5200; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
NEW
BUSINESS
There was no
new business.
12. IN-CAMERA MATTERS (7.11)
Moved
by Councillor Don Hamilton
Seconded
by Councillor Alex Chiu
That,
in accordance with Section 239 (2) (e & f) of the Municipal
Act, General Committee resolve into an in-camera session to
discuss the following confidential matters (9:53 a.m.):
1) Litigation
or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board
[Section 239 (2) (e)]
Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Development Charges Update)
[Section 239 (2) (f)]
CARRIED
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
That the General
Committee rise from an in-camera session (10:23 a.m.)
CARRIED
ADJOURNMENT
Moved
by Councillor Alex Chiu
Seconded
by Deputy Mayor Jack Heath
That
the General Committee meeting adjourn at 10:25 a.m.
CARRIED