General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 4

Tuesday, April 16, 2024 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on April 17, 2024.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MARCH 19, 2024 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the March 19, 2024 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communications dated March 28, 2024 from York Region be received for information purposes:
     1. 2024 to 2027 York Region Plan to Support Seniors: Navigating Forward Together 
     2. A Place to Thrive: York Region’s 2024 to 2027 Plan for Newcomer Inclusion 
     3. Approach to Developing York Region's 2025 to 2035 10-Year Housing and Homelessness Plan
     4. Go Transit Station Funding Act, 2023 – Regulatory Recommendations
     5.  Support for York Region's Northern Six Municipalities Housing Accelerator Fund Applications
     6. York Region Vision Zero Traveller Safety Plan

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE JANUARY 29, 2024 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes of the January 29, 2024 Markham Public Library Board meeting be received for information purposes.

7.2

AWARD OF RFP 009-R-24 CONSULTING SERVICES FOR CIPP WATERMAIN REHABILITATION DESIGN (7.12)

P. Kumar, ext. 2989 / F. Chan, ext. 3189

• 1. That the report entitled “Award of RFP 009-R-24 Consulting Services for CIPP Watermain Rehabilitation Design” be received; and,
  2. That Contract 009-R-24 Consulting Services for CIPP Watermain Rehabilitation detailed design be awarded to the highest ranked / lowest priced Bidder, Accardi Schaeffers & Associates Ltd. in the amount of $308,827.35, inclusive of HST; and,
  3. That a 10% contingency in the amount of $30,882.74 inclusive of HST, be established to cover any additional designs costs and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That the award for detailed design services in the amount of $339,710.09 ($308,827.35 + $30,882.74) be funded from the account 053-6150-24262-005 “CI Watermain Rehabilitation Design”, with an available budget of $466,600; and,
  5. That remaining funding of $126,889.91 ($466,600.00 less $339,710.09) be returned to the original funding source; and,
  6. That the contract administration services (inclusive of 10% contingency) be awarded to Accardi Schaeffers & Associates Ltd in the amount of $362,959.20 subject to Council adoption of the 2025 capital budget request; and,
  7. That the future Purchase Order for contract administration be updated to reflect the actual construction time required based on the final design; and further, 
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

059-S-24 SUPPLY & DELIVERY OF TWO SINGLE AXLE TRUCKS AND ONE TANDEM AXLE TRUCK (7.12)

S. Dollmaier, ext. 2748 / M. Lee, ext. 2239

• 1. That the report entitled “059-S-24 Supply & Delivery of Two Single Axle Trucks and One Tandem Axle Truck” be received; and,
  2. That the contracts for the supply and delivery of two single axle trucks be awarded as follows:
     1. Supply and delivery of two trucks and chassis to Premier Truck Group in the amount of $314,439.44 inclusive of HST; and,
     2. Supply, installation, delivery and upfit of the winter control equipment on these two trucks and chassis to Viking Cives in the amount of $413,420.35 inclusive of HST; and,
     3. That the total award amount for two trucks of $727,859.79 ($314,439.44 + $413,420.35) inclusive of HST be funded from capital project #23020 (057-6150-23470-005 Corporate Fleet Replacement – Non-Fire) with available budget of $582,400; and,
  3. That the budget shortfall for the single axle trucks (project #23020) in the amount of $145,459.79 ($582,400.00 - $727,859.79) be funded from the Life Cycle Replacement and Capital Reserve Fund; and,
  4. That the contracts for the supply and delivery of one tandem axle truck be awarded as follows:
     1. Supply and delivery of one truck and chassis to Premier Truck Group in the amount of $207,171.66 inclusive of HST; and,
     2. Supply, installation, delivery and upfit of the winter control equipment on this truck and chassis to Viking Cives in the amount of $213,075.26, inclusive of HST; and,
     3. That the total award amount of $420,246.93 ($207,171.66 + $213,075.26) inclusive of HST be funded from capital project #24230 (057-6150-24230-005 Corporate Fleet Replacement – Non-Fire) with available budget of $428,402.75; and,
  5. That the budget remaining for the tandem axle truck (project #24230) in the amount of $8,155.82 ($428,402.75 - $420,246.93) be returned to the original funding source; and,
  6. That the tendering process be waived in accordance with Purchasing By-Law 2017-18, Part II, Section 11.1 (f) where, for any reason, a Quotation issued by the City does not result in a successful Contract Award; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - COMMUNITY SERVICES MATTERS

8.1

OPERATIONAL TRANSITION OF THE VICTORIA SQUARE SATELLITE COMMUNITY CENTRE TO THE CITY OF MARKHAM - RECREATION SERVICES (6.6)

K. Wakefield, ext. 7116

• 1. That the report entitled “Operational Transition of the Victoria Square Community Centre to the City of Markham – Recreation Services” be received; and,
  2. That the transfer of the management of the Victoria Square Community Centre to the City of Markham – Recreation Services be approved; and, 
  3. That the Victoria Square Community Centre Board be dissolved, and that Council extend its sincere thanks to all Victoria Square Community Centre Board members, past and present, for the unwavering commitment they have demonstrated towards ensuring the community centre’s smooth operation; and further, 
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - FINANCE & ADMINISTRATIVE MATTERS

9.1

2023 CONSOLIDATED FINANCIAL REPORTS (7.0)

K. Soneji, ext. 2681

Maria Khoushnood, Lead Audit Engagement Partner, KPMG, will be in attendance and present the Audit Finding Report.

Note: Report is now attached. 

• 1. That the presentation titled “2023 Consolidated Financial Statements” be received; and,
  2. That the report titled “2023 Consolidated Financial Statements” be received; and,
  3. That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs), Destination Markham Corporation and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2023; and,
  4. That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2023 upon receiving the Independent Auditors’ Report; and,
  5. That the KPMG LLP Audit Findings Report for the year ended December 31, 2023 be received; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

BUILDING MARKHAM’S FUTURE TOGETHER (BMFT) 2020 – 2023 STRATEGIC PLAN UPDATE (16.23)

B. Frois, ext. 3792

• 1. That the report entitled Building Markham’s Future Together (BMFT) 2020 – 2023 Strategic Plan Update be received; and further,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

BUILDING MARKHAM'S FUTURE TOGETHER (BMFT) 2020 - 2026 STRATEGIC PLAN REPORT (16.23)

B. Frois, ext. 3792 / A. Cecchetto, ext. 4997

• 1. That the report entitled Building Markham’s Future Together (BMFT) 2020 – 2026 Strategic Plan be received; and,
  2. That the revised Building Markham’s Future Together 2020 – 2026 Strategic Plan attached as Appendix A, be adopted by the City; and,
  3. That Staff report annually on the status of Building Markham’s Future Together 2020 - 2026 Strategic Plan; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE MATTERS

10.1

MINUTES OF THE NOVEMBER 27, 2023 ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the November 27, 2023 Advisory Committee Meeting:

That Council consider increasing the number of times the Advisory Committee on Accessibility meets from 4 to 10 times per year, to allow for the Committee to fulfill its legislative requirements.

• 1. That the minutes and notes of the November 27, 2023 Environmental Advisory Committee meeting be received for information purposes.

11.

MOTIONS

11.1

BLUE BOX END OF LIFE MANAGEMENT (10.0)

Note: The notice of this motion was given to General Committee at its meeting held on March 19, 2024.

• WHEREAS under Ontario Regulation 391/2, Blue Box producers are fully accountable and financially responsible for their products and packaging once they reach their end of life and are disposed of, for ‘eligible’ sources only; and, 

  WHEREAS ‘ineligible’ sources, which producers are not responsible for, include business improvement areas, places of worship, daycares, camp grounds, public-facing and internal areas of municipal-owned buildings, and not-for-profit organizations, such as shelters and food banks; and, 

  WHEREAS should a municipality continue to provide services to the ‘ineligible’ sources, the municipality will be required to oversee the collection, transportation, and processing of the recycling, assuming 100% of the costs. 

  Therefore, be it resolved:

  1. That the Council of the City of Markham hereby request that the province amend Ontario Regulation 391/21, Blue Box so that producers are responsible for the end-of-life management of recycling products from all sources as stated above; and, 
  2. That Council hereby request the support of all Ontario Municipalities; and, 
  3. This resolution be forwarded to the Honourable Doug Ford, Premier of Ontario, the Honourable Andrea Khanjin, Minister of the Environment, Conservation and Parks, Leader of the opposition, Leaders of the Liberal and Green Parties and all City of Markham MPP’s; and further, 
  4. That a copy of this Motion to be sent to the Association of Municipalities of Ontario (AMO).

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.1

THORNHILL SUB-COMMITTEE PUBLIC MEETING  (APRIL 9, 2024)  - STATUTORY NOTICE EXCEPTION 

• 1. That the statutory notice for the May 14, 2024, Development Services Public Meeting be expanded to a 500-metre radius for the Baha’i National Centre item. 

14.

ANNOUNCEMENTS

15.

ADJOURNMENT