MINUTES
MUSEUM BOARD
May 5, 2004
In Attendance: Gunter Langhorst (Chairperson), George
McKelvey (Councillor) , Ardy Reid, Donna Metcalf, John Webster (Councillor),
Lorne Smith (Honorary Member), Susan Smitko, Jim Wicks, Gord Case, Monica Peel,
Simon Gulden, George Phillips (Manager), Kathy Nesbitt.
Regrets: Randy Barber, John Bayfield
ITEM# ITEMS DESCRIPTION
ACTION BY COMPLETION
WHOM BY
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1 |
Call to Order |
Gunter Langhorst, called the meeting to order at
7:15 pm |
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2 |
Minutes of Feb. Meeting |
The minutes of April 7 meeting were approved on a
motion by Monica Peel, seconded by Gord Case.
Carried. |
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3 |
Introductions of Members |
Gunter Langhorst requested all Board Members present
to introduce themselves. |
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4 |
Election |
Councillor George McKelvey assumed the Chair for the
purpose of elections of Chair and Vice-Chair.
Councillor McKelvey opened the floor for nominations. It was moved by Simon Gulden, seconded by
Donna Metcalf that Monica Peel be nominated for Chair. Carried It was moved by Gord Case and seconded by Jim Wicks
that Gunter Langhorst be nominated for Chair.
Carried. On a vote by the members, Gunter Langhorst was
elected Chair. It was moved by Ardy Reid and Seconded by Councilor
John Webster that Jim Wicks be elected as Vice-Chair. Carried It was moved by Councilor John Webster and seconded
by Gord Case that the elections be closed. |
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5 |
Managers Report |
George Phillips advised there are three policies to be
reviewed and approved by the Board: Education, Exhibition, and Finance and
Administration. He explained that the
development of policies is part of the requirement of obtaining a yearly
operating grant from the province in the amount of $32,000. The policies need to be submitted, as
approved by the Board and the deadline for submitting the policies is the end
of June. |
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MINUTES
MUSEUM BOARD
May 5, 2004
ITEM# ITEMS DESCRIPTION ACTION
BY COMPLETED
WHOM BY
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5 |
Managers Report (cont'd) |
Several members stated concerns with the Town’s
financial guidelines attached as part of the Finance & Administration
Policy. It was decided the Board would
review the documents and vote on them at the meeting on June 2. Lobsterfest:
Name has been changed to Lobster Blast. Museum staff is working with Interbrew
regarding the cost of holding the event.
We are waiting to hear from them on pricing and they are contributing
tents for the event. Carousel: It
has been delivered and set-up. There
is some electrical work to be done and then it will be ready for
patrons. The carousel will be taken
down during the winter months. Conklin
is giving us a collection of artifacts/archives and has suggested that the
Museum have a small carnival set-up on the museum grounds and we’ll get a
portion of the proceeds. Mother’s Day Tea was cancelled as there wasn’t
enough interest. The racking has been installed in the Ward Building
for storage and has opened up the area. Deaccession:
The two week notice period has passed regarding the deaccessioning and
clean-up of the site will commence.
There were 4 serious inquiries received regarding returning items. As well, there were a number of museums
interested. A discussion was held
regarding the list of items being deaccessioned. There are a number of items in the
collection that are not documented.
Lorne Smith that the community of Markham was notified, but others
outside the area were not and expressed concern. Councilor McKelvey advised
that if individuals come forward in the future regarding loaned items, the
return of same can be negotiated. |
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MINUTES
MUSEUM BOARD
May 5, 2004
ITEM# ITEMS DESCRIPTION ACTION
BY COMPLETED
WHOM BY
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5 |
Managers
Report Cont’d |
Lorne Smith voiced
concern regarding the wagon being used by Ashmore Reesor during the Reesor
reunion and the appropriate insurance coverage. George Phillips will check with the Clerk’s
Department if any other insurance is required for the Reesor’s to use the
wagon. |
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Master Plan: It was
questioned if the Master Plan relates to the construction of the visitor
centre. The Board was advised that
it’s separate, but is included in the plan, possibly adding exhibit and
storage areas. |
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Book Fund: Councillor George McKelvey provided
background information on the Book Club Fund. A discussion was held regarding the
proposed resolution and what would happen to the fund in the future. Lorne Smith advised that the Historical
Society Board of Directors approved the resolution. It was moved by Gord Case and Seconded by
Monica Peel that the book resolution be passed as written (copy attached). Carried. The Board was advised
that the Book Fund started with a $100. donation from the Lions Club and has
grown to $60,000. It was moved by
Councillor John Webster and Seconded by Simon Gulden that Lorne Smith be
congratulated on the work undertaken on the book fund and the maintaining of
same. Carried. Development Committee:
Liz Hooey has agreed to Chair the Development Committee. She is concerned that we set
priorities. Her preference is to
investigate Friends of the Museum.
Friends Foundation is subject to terms of Master Plan. It gives the ability to issue tax receipts
and ability to deal with certain grants.
Governance of a new “Friends of the Museum” needs new initiative. Simon will talk to Liz about digging into
this further. It was moved by Susan
Smitko, seconded by Councillor John Webster that the Development Committee
look into the “Friends of the Museum”. |
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MINUTES
MUSEUM BOARD
May 5, 2004
ITEM# ITEMS DESCRIPTION ACTION
BY COMPLETED
WHOM BY
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6 |
New Business |
Lorne Smith mentioned
that some of the wooden artifacts are on the damp ground, particularly the
wagon, and requested that Museum staff get them up off the ground. The Historical Society
is looking for volunteers for Settlers Day which is June 12 from 1:00 to 4:00
p.m. Admission is by donation. Lorne provided the Board with a form that
all volunteers need to be complete, sign and submit by May 15. Lorne Smith questioned if the carousel would be operational by Settlers Day festivities and if the official opening could be tied into Settlers Day. George Phillips advised that Cathy Molloy is handling the official opening and press release in conjunction with the Mayors office. |
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6 |
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It was moved by Councillor George McKelvey, seconded
by Councillor John Webster that there be no meetings during July and August,
unless a special meeting needs to be called.
Carried. |
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7 |
NEXT
MEETING |
THE NEXT REGULAR MEETING WILL TAKE PLACE ON June 2,
2004, AT 7:00PM, IN THE MAIN BUILDING |
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8 |
Adjournment |
The meeting adjourned at approximately 8:30pm |
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