MUSEUM BOARD
April 7, 2004
In Attendance: Liz Hooey, Gunter Langhorst (Chairperson), Bud Mann, Monica Peel, Ardy Reid, Susan Smitko, John Webster (Councillor), Jim Wicks, George Phillips (Manager), Betty Easey.
Regrets: Gord Case, Randy
Barber, Simon Gulden,
WHOM BY
|
1 |
Call to Order |
Gunter Langhorst, called the meeting to order at 7:00pm |
|
|
|
2 |
Minutes of Feb. Meeting |
The minutes of March 3rd. meeting were approved on a
motion by John Webster, seconded by Liz Hooey. Carried. |
|
|
|
3 |
Introductions of New Members |
Gunter Langhorst requested all Board Members present to introduce
themselves and to give a brief resume
of them selves. |
|
|
|
4 |
Managers Report |
Events: There are many events
planned for 2004. A number of
potential partnerships for these events are being examined. The Museum is being challenged to do a
better job of cost recovery, therefore there will be a mix of events to
attract a wider audience. Collections: The Board was
advised that it is intended to put the Lunau Collection on a web site. A partnership with the Library is under
development, and with the Library, Heritage Markham, and the Gallery as
partners, it should be possible to get support from Council. At this time all of the stakeholder s are
going through the process of searching for a system supplier. Gunter Langhorst enquired who was driving this project. He was advised the Museum, and it is
intended to get as much material as possible on the web site, such as Photos,
Buildings, and Collections. He was
also advised that this could generate revenue, as well as having the makings
of a great breakthrough for the Museum and the other venues. March Break: This was a
successful event despite the very cold weather. There were more than 400 participants, and
that was 150 more than in 2003. The
camp was very popular with those who attended, and at least 4 of the children
have signed-up for summer camp. Good Friday: The Board was
advised that the Museum will be open on Good Friday and Easter Monday, from
10am to 2pm. There will be activities
for children, and admission will be by donation. Monica Peel raised objection to the Museum being open on Good Friday. |
|
|
MUSEUM BOARD
April 7, 2004
ITEM# ITEMS DESCRIPTION ACTION
BY COMPLETED
WHOM BY
|
4 |
Managers Report Cont’d |
Grants: The Museum has applied
to a number of sources for grants to cover the cost of summer staff. Storage Area: Shelving for the
storage area is expected within the next two weeks. Some of the existing carriages will be
moved to other locations on a temporary basis while the shelving is
installed. Church: The Town has approved
a number of Museum capital projects.
These include repairs to the Church, the new Reception Centre, and the
purchase of the 1950 Carousel from Mr. Jim Conklin. Michael Leslie and Ms Jones have compiled a draft plan for the
scheduled improvements to the Church.
The project team will review the draft and then forward it to Heritage
Markham for their input. It is hoped
that work will begin on this project in the fall, when the Church is not
quite so busy with weddings and other events. Master Plan: A Steering
Committee meeting for the Master Plan is scheduled for Monday April 19, 2004,
starting at 10 a.m. It will take place
in the Canada Room of the Civic Centre.
Members of the Board who are interested are encouraged to attend. New members enquired as to reason for a Master Plan. George Phillips
advised that with the competition in the GTA, and the number of Historical
Villages in and around the York Region, the Museum must improve the visitor
experience and educational value of a visit to the Museum and do all things
necessary to be sustainable through revenue generation over the long term.
The Museum must find ways to engage a growing and diverse community through
more interesting programs and exhibits. The manager reported that the de-accessioning report is pending
approval at the Town’s Finance and Administration Committee. Following
approval the Museum will hold off sale until the expiry of a two week notice
period has expired. The Museum with the assistance of the Town Solicitor has drafted a
notice to be printed in the Economist & Sun informing people of the
Museum’s intent to deaccession and |
|
|
MINUTES
MUSEUM ADVISORY
BOARD
April 7, 2003
ITEM# ITEMS DESCRIPTION ACTION
BY COMPLETED
WHOM BY
|
4 |
Manager’s
Report Cont’d |
Also indicating that we have incomplete
documentation for many objects in the collection; we are notifying people
that they have 14 days to present a documented claim and recover their
property after that period the property will become the unconditional property
of the Town of |
|
|
|
5 |
Development
Committee |
Development Committee: Liz Hooey
advised that the committee is in abaence at the moment. It must wait for the Master
Plan if it is to be effective. Ms. Hooey also briefed the Board on the recent
activities of the Development Committee including its successful application
to the Dept. of Canadian Heritage is support of the Master Plan and its
pending application for a Cultural Capitals of Canada supporting a
partnership with Richmond B.C. Richmond has a similar demographic profile to
Markham, including a large Chinese Community.
The Museum has proposed to the Town of Liz Hooey mentioned that the Historical Society has been approached
to compile a list of names of the founding members of the Museum. She suggested that perhaps the Historical
Society would take on the responsibility of obtaining the plaque that could
be purchased by fundraising or sponsorship. George thanked Liz for the wonderful job she has done on the project
and requested she remain on the committee.
Liz agreed that she would. |
|
|
|
6 |
New Business |
Book Fund: A letter and a
financial statement from Lorne Smith, Treasurer of the History of Markham
Publishing Fund, were distributed to the Board Members. The
Board was advised that a plan has been developed for the transfer of the
History of |
|
|
MINUTES
MUSEUM BOARD
ITEM# ITEMS DESCRIPTION ACTION
BY COMPLETED
WHOM BY
|
6 |
New Business Cont’d |
Publish the next History of Gunter Langhorst mentioned that he and the Board
hoped the development of the terms of reference and the operating procedures
will be arrived at amicably, and in the best interests of all concerned. George Phillips mentioned that with the good investments that have
been made over the last couple of years a fund is now available to carry on
the intentions of the founding members of the Publishing Fund Committee. He also mentioned that very few other
museums have such a fund. A sub-committee
will be formed as soon as the approvals and procedures have been put in
place. |
|
|
|
7 |
Carry over from Feb. Meeting |
A request that the Board meet earlier in the day, at a suggested time
of 4:30. Also that the Board cancel
meetings during the months of July and August, on condition if urgent business
arose a meeting would be convened. |
|
|
|
8 |
NEXT MEETING |
THE NEXT REGULAR MEETING WILL TAKE PLACE ON May 5, 2004, AT 7:00PM,
IN THE MAIN BUILDING |
|
|
|
7 |
Adjournment |
The meeting adjourned at approximately 8:15pm. With a reception following |
|
|