FREDERICK HORSMAN VARLEY

ART GALLERY OF MARKHAM BOARD

 

TOWN OF MARKHAM

York Room

MONDAY, JUNE 14, 2004 - 4:00 P.M.

 

MINUTES

 

Attendance:

 

Members

Staff

Howard Back

John Ryerson, Director

Bob McCulloch

Judi Kosch, Committee Secretary

Brian Roman

 

Patti Loveland

 

Bill Pickering, Chairman

Regrets

Karen Chadwick

Regional Councillor Jim Jones

Brent Mazelow

Councillor Erin Shapero

Jennifer Deacon

Stan Neal

Anna Gauci

Michael Rothe

Lana Champion

 

Donald Hindson

 

Stewart Coxford

 

 

The meeting of The Frederick Horsman Varley Art Gallery Board convened at the hour of 4:10 p.m. with Bill Pickering presiding as Chairman. 

 

1.         ADOPTION OF THE MINUTES OF THE FREDERICK

            HORSMAN VARLEY ART GALLERY OF MARKHAM BOARD

            MEETING HELD ON MAY 10, 2004

 

Moved by Patti Loveland

Seconded by Howard Back

 

THAT THE MINUTES OF THE FREDERICK HORSMAN VARLEY ART GALLERY OF MARKHAM BOARD MEETING HELD ON MAY 10, 2004, BE ADOPTED.

CARRIED

 

2.         CHAIRMAN’S OPENING REMARKS – The Chairman advised that the volunteer co-ordinator, Marjorie Bielawski, would be unavailable for one week.

 

3.         NEW BUSINESS

 

a)      Director’s report - John Ryerson reviewed his report; all systems are ‘GO’ for the July 1st opening of the Berczy show; festivities will kick off at the band shell on Main Street and Varley with the citizenship court hosted by the Mayor; following this the 2 Mayors along with dignitaries will walk up to the Art Gallery; he also circulated a folder of press clippings covering the various upcoming events.  Stewart Coxford advised of a possible contact who is willing to donate a painting and an invitation has been extended for this person to attend the July 1st kick-off.

 

b)      Report on the Unionville Gala – Brian Roman provided a brief update on the event slated for October 29th; ticket sales have started; entertainers have been arranged; and everything is moving along very well.

 

c)      Board member involvement in Black History Month, Chinese New Year and Race Relations Committee – John Ryerson gave a brief overview on these 2 events and there followed general discussion on the role of the Gallery.  It was agreed that the Gallery would participate in these 2 events if called upon; also the McKay House would not be available for these events due to the impending renovations.  The members agreed that further discussion on this issue would be carried out with the Program committee.

 

d)      Schedule for renovations to the McKay House – The project schedule was circulated.  John Ryerson advised that the RFP’s for landscape architects (who will be independent of the architect) and an architect have gone out; the bid closes on June 24th.  Jennifer Deacon is preparing a letter requesting financial support of this project to past, and new, supporters of the Gallery.

 

e)      Budget update – John Ryerson advised there was nothing to report at this time.

 

4.         COMMITTEE REPORTS

 

a)      Operations Committee – Howard Back reviewed the minutes from the June 10th meeting; he outlined the extensive marketing strategy for the upcoming Berczy exhibition; he noted the increase in the Gallery’s operating budget for 2004.  Stewart Coxford asked for clarification on the use of the McKay House by private users; John Ryerson indicated he has taken no bookings for the House for 2005 and he is also preparing a report for Council on this matter.

 

b)   Development Committee – no report at this time.

 

b)   Program Committee – Bill Pickering advised that the Art Committee is requesting the Board’s approval to purchase a portrait and lithograph done by Neville Clarke for $7500.00 and the acceptance of 2 donations – an A.Y. Jackson painting from Stewart Coxford and an Aloysius O’Brien painting from Mrs. McElwain. A request was made for background information on the purchase.  General discussion followed and it was agreed that two separate resolutions would be made – one to purchase the painting and the other to accept the two donations.

 

      On a motion by Stewart Coxford, and seconded by Jennifer Deacon, the Board approved the purchase of the Neville Clarke painting and lithograph in the amount of $7500.00.

CARRIED

 

      On a motion by Jennifer Deacon, and seconded by Don Hindson, the Board approved the acceptance of the two donations – the A.Y. Jackson painting from Stewart Coxford and the Aloysius O’Brien painting from Mrs. McElwain.

CARRIED

 

c)   Volunteer Committee – Bob McCulloch gave an overview on the success of the Art Auction; a request was made to the Committee to come back in the fall with further suggestions on how to improve on the successes of the auction in light of new government legislation relative to art purchases.

 

5.         OTHER BUSINESS – Bill Pickering made a presentation, on behalf of the Board, to Jennifer Deacon who is stepping down from the Board as she is moving to England this summer; he went on to recognize her many efforts over the years and stated her presence will be sorely missed.  Stewart Coxford, on behalf of Stan Neal and himself, also recognized Jennifer’s work on behalf of the Gallery and the McKay House.

 

            Bill Pickering spoke briefly of the Mayor’s Dinner for the Arts and the meeting to be held Tuesday June 15 at 12 noon to discuss strategy; he called on the Board for another volunteer to attend with Michael Rothe and himself; Brian Roman agreed to attend.

 

6.         DATE OF NEXT MEETING

 

The next regular meeting of the Art Gallery Board is scheduled for:

 

MONDAY, SEPTEMBER 13, 2004, AT 4:00 p.m. IN THE YORK ROOM AT THE MARKHAM CIVIC CENTRE.

 

7.         ADJOURNMENT

 

On a motion by Patti Loveland and seconded by Howard Back, the meeting adjourned at 5:30 p.m.

 

CARRIED

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