FREDERICK HORSMAN
VARLEY
ART GALLERY OF MARKHAM
BOARD
TOWN OF
York Room
MINUTES
Attendance:
|
Members |
Staff |
|
Howard Back |
John Ryerson, Director |
|
Stewart
Coxford |
Judi Kosch, Committee Secretary |
|
Karen Chadwick |
Barb Roth, Director |
|
Donald
Hindson |
Jim Sales, Commissioner |
|
Bill Pickering, Chairman |
|
|
Councillor Erin Shapero |
Regrets |
|
Brent
Mazelow |
Brian Roman |
|
Michael Rothe |
Lana
Champion |
|
Anna Gauci |
|
|
Regional Councillor Jim Jones |
|
|
Bob
McCulloch |
|
|
Stan Neal |
|
|
Patty
Loveland |
|
The sixth meeting of The Frederick Horsman
Varley Art Gallery Board convened at the hour of
1. ADOPTION
OF THE MINUTES OF THE
MEETING
HELD ON
Moved by Stewart Coxford
Seconded by Howard Back
THAT THE MINUTES OF THE
CARRIED
2. CHAIRMAN’S OPENING
REMARKS – The Chairman spoke of the 2 recent highly
successful events – the meeting with the Federal Minister of Culture and the
tour of the Gallery and McKay House by the Governor General; he also mentioned
that the 2 Foundation Members, Bill Withrow and Beverly Schaeffer, had been
invited to this evening’s meeting to take part in discussions on Item 3 a) on
governance. Unfortunately, neither was
able to attend but they had provided input to Stewart Coxford, which were
incorporated into his report.
3. NEW BUSINESS
a)
Report on governance of the Varley McKay Foundation
– Stewart Coxford reviewed his memorandum of October 15th as well as
providing a brief history on both the Art Gallery Board and the Foundation
On a motion by Stewart Coxford, seconded by Donald Hindson, and passed unanimously, it was resolved that the Advisory Board of the Gallery and the work carried on by this Advisory Board be amalgamated and included under the operation of the Varley-McKay Art Foundation of Markham.
Be it further
resolved that points two to eight of the Memorandum of Stewart Coxford, dated
October 15, 2004, attached hereto, as amended, be utilized as a basis for a new
collective terms of reference of the Varley-McKay Art Foundation of Markham to
be developed by representatives of the former Advisory Board of the Gallery,
the Board of Directors of the Varley-McKay Art Foundation of Markham and Town
Staff as they may collectively agree.
There followed
considerable discussion on the remaining 7 recommendations contained in the October
15th memorandum; Commissioner Jim Sales agreed to speak with the
Town Solicitor, Catherine Conrad, and ask her to attend the meeting in November
to address the legal implications of the proposed amalgamation. The importance
of retaining the
b)
Director’s report - John Ryerson reviewed his report
and circulated a confidential listing of art donations received this year, some
coming up for approval at the next Art Committee. The list of 51 works is
valued at $315,000. He provided further details on the highly successful visit
of the Governor General to both the
c) Report on the Unionville Gala –
The Chairman recognized the tremendous efforts of Brian Roman and his team of
volunteers in arranging this event – it promises to be a very exciting evening
starting at
d) Renovations to McKay House –
John Ryerson advised that there are two elements, the fencing around the House
and the proposed paint colours for the exterior, presently on view and
encouraged members to see them. There
have been two public meetings with little public feedback to date. A further
canvas of the UVA was being made to ensure there are no issues.
e) Homes for the Holidays Report –
Karen Chadwick invited all members to the kick-off event on November 1st;
tickets for the November 20th event are available only at the
Gallery, Kate’s Garden and the Queen’s Pantry; she feels confident that the
event will be quite successful this year and there has been considerable
advance advertising being done at other events thanks, in part to the efforts
of Allan Bell of the York Region Breast Cancer Chapter. Karen also advised that the Town of
f)
Mayor’s Dinner for the Arts – The Chairman stated
this event was a lavish affair and has sent benchmark for future functions. Mr
Hindson and Mr Coxford also reported on the high quality of the event. There is
no word yet on the funds raised and it is hoped to be able to report at the
next Board meeting.
4. COMMITTEE
REPORTS
a) Program/Operations Committee – Howard Back reviewed the minutes
from the October 18th meeting; while attendance for the month of September has
declined slightly year-to-date numbers are up considerably (up 38%). Marketing continues to be a key component to
the success of the Gallery; getting coverage in the
b) Art Committee – Refer to item 3 (b).
c) Volunteer Committee – Bob McCulloch
reviewed Marjorie Bielawski’s report; he commended Marjorie on the great job
she is doing along with the good group of new volunteer members. There is still a need for a computer in her
office and John Ryerson will follow-up on this request with IT Department.
It was also agreed that a letter of
appreciation be prepared, for the Chairman’s signature, to the Gala Committee
organizers to recognize their efforts in the preparations of this event and
also the possibility of arranging a small event at the McKay House after the
Gala.
5. OTHER
BUSINESS
a) Sponsorship of next year’s shows – John Ryerson stated he is trying
to get flowers for the Field Study Show which promises to be an exciting event;
he also mentioned that the Town is re-launching the Communities in Bloom
program for 2005; Stephen Chait, of the Town’s Economic Development office, has
provided him with contacts for potential sponsorships for the Childhood Revisited
exhibition - the suggestion was made to also contact both Sears and The Bay’s
portrait studios.
On a separate issue, John Ryerson
spoke of a letter written to the widow of
6. DATE
OF NEXT MEETING
The next regular meeting of the Art
Gallery Board is scheduled for:
7. ADJOURNMENT
There
being no further business, it was agreed to adjourn.
On a motion by Howard Back and
seconded by Donald Hindson, the meeting adjourned at
CARRIED
Art041025minutes