|
|
|
|
|
|
|
|
|
|
|
TO: |
Mayor and Members of Council |
|
|
|
|
FROM: |
Sheila Birrell, Town Clerk |
|
|
|
|
PREPARED BY: |
Pat Miller, Manager, Secretariat Services |
|
|
|
|
DATE OF MEETING: |
January 27, 2004 |
|
|
|
|
SUBJECT: |
PROCEDURAL BY-LAW NO. 2001-1 PROPOSED AMENDMENT |
|
|
|
RECOMMENDATION:
That By-law No. 2001-1, as amended, (the Procedural By-law) be amended
to:
· add
to section 4.1 "Standing Committees" the following:
"5) Economic
Development
Six Councillors
Deputy Mayor, Ex-Officio
· add
to section 4.8 "Duties of Standing Committees":
"e) Economic
Development Committee shall perform all those duties listed in the Terms of
Reference attached hereto as Schedule "F".
· add
Schedule "F" to By-law No. 2001-1 as attached hereto.
PURPOSE:
To amend the Town's Procedural By-law to include the Economic
Development Committee which is a newly formed Standing Committee of Council.
BACKGROUND:
In his December 2, 2004 Inaugural Address, Mayor Cousens announced the
formation of one new Standing Committee of Council - the Economic Development
Committee. The Economic Development
Committee will consist of six Members of Council, the Deputy Mayor, Ex-Officio
and the Mayor, Ex-Officio. The Town's
Procedural By-law No. 2001-1, as amended, "A By-law to Govern the
Proceedings of Council and Committees of Council" does not provide for an
Economic Development Committee nor does it include the Terms of Reference for
that committee.
OPTIONS/DISCUSSION:
As the Town's Procedural By-law does not provide for an Economic
Development Committee, it is necessary that By-law No. 2001-1, as amended, be
further amended as follows:
- Section 4.1
"Standing Committees" must be amended to include the Economic
Development Committee and its composition.
- Section 4.8 "Duties
of Standing Committees" must be amended to include reference to the duties
listed in the Terms of Reference.
- Schedule
"F" must be included to set out the Terms of Reference.
FINANCIAL CONSIDERATIONS:
There are no financial considerations
ACCESSIBILITY CONSIDERATIONS:
There are no accessibility considerations.
ENGAGE 21ST CONSIDERATIONS:
To provide enhanced customer service and achieve organizational
excellence.
BUSINESS UNITS CONSULTED AND AFFECTED:
None.
ATTACHMENTS:
Schedule "F" - Terms of Reference
Attachment "B" - Proposed Amendment to By-law No. 2001-1
|
|
|
|
|
Sheila Birrell, Town Clerk |
|
Andy Taylor, Commissioner of Corporate Services |
Q:\Finance
and Administration\Clerks\Secretariat\PAT\Report to F&A-Procedural By-law.doc
SCHEDULE
"F" TO BY-LAW NO. 2001-1
ECONOMIC
DEVELOPMENT COMMITTEE
TERMS OF
REFERENCE
Legislative
Authority
(a) The Economic Development Committee of the Town of Markham shall be constituted and appointed pursuant to the relevant provisions of the Municipal Act.
Composition
(a) The Economic Development Committee shall be composed of six Members of Council and one Alternate.
Mandate
(a) General
The general mandate of the Economic Development Committee of the Town of Markham shall be to report and make recommendations to Council on matters relating to economic strategy; and administrative matters relating to Town policies, marketing and such other similar matters as referred to it by Council.
(b) Specific
Duties
Notwithstanding the generality of the foregoing, the specific duties of the Economic Development Committee of the Town of Markham shall include the following:
1. To periodically review and update the Town's
Economic Development Strategy that positions Markham as the best place to work
and locate high-tech business in North America.
The Town of Markham’s economic development strategy
is a 3-year program document that was most recently published in 2000/2001.
Subsequently, the Town adopted a corporate strategy and community vision (Engage
21st Century Markham) that includes economic development goals and
initiatives. It is therefore appropriate that the Economic Development
Committee adopt a new 3-year strategy that builds on the strengths of the
existing program, and targets new opportunities and challenges that need to be
addressed.
2. To
recommend to Council an annual marketing plan, marketing activities, and a
budget that would enable the Economic Development Strategy to be achieved.
Each year, prior to the formal
adoption of an annual budget by Council, the Economic Development Committee
receives and reviews marketing program proposals and recommendations from Town
staff. As well, given the dynamic nature of economic development and its
reliance on partnerships with external organizations, the Committee addresses
new and ad hoc proposals and marketing initiatives on an on-going basis
throughout the year.
3. To
recommend to Council policy initiatives that will support and enhance the
economic well-being and competitiveness of Markham.
The Economic Development
Committee will act as a forum of informed opinion and strategic advice in
support of policy initiatives that can help to strengthen the Town’s economic
well-being, and the prosperity of the community.
4. To
monitor and evaluate the success and effectiveness of the Town's economic
development program.
On a regular basis (at least annually), the Economic Development Committee will formally advise Council of the success and effectiveness of the Town’s economic development program.
The Economic Development Committee shall have the ability to second people from the community for the purpose of establishing advisory committees and task forces for specific issues or events, as necessary, which would provide meaningful assistance but which would dissolve upon completion of the task.
