MINUTES
DEVELOPMENT SERVICES COMMITTEE
2004-02-03
Meeting No.3
PART A - 11:00 a.m. –
Council Chamber
PART B - 1:00 p.m. -
Council Chamber
Attendance
|
Chair: Councillor G. McKelvey Members: Regional Councillor J.
Heath (11:15) Regional Councillor B.
O’Donnell Councillor S. Daurio Councillor J. Webster (11:10) Councillor D. Horchik Councillor K. Usman Councillor A. Chiu |
J. Livey, Chief Administrative Officer J. Baird, Commissioner of Development Services M.F. Turner, Commissioner of Strategy, Innovation and Partnerships A. Taylor, Commissioner of Corporate Services C. Conrad, Town Solicitor V. Shuttleworth, Director of Planning and Urban Design D. Clark, Town Architect R. Kendall, Senior Project Coordinator L. Duoba, Project Coordinator J. Bosomworth, Project Coordinator, Capital Works K. Bavington, Committee Clerk |
The Development Services Committee convened at the hour of 11:10 a.m. in the Council Chamber with Councillor G. McKelvey in the Chair.
DISCLOSURE OF INTEREST - none
1. ONTARIO HERITAGE WEEK
PROCLAMATION AND DISPLAY AT
THE CIVIC CENTRE (3.4, 16.11) Weblink
Moved by: Councillor A. Chiu
Seconded by: Councillor K. Usman
That, as recommended by Heritage
Markham, the week of February 15-21, 2004 be proclaimed as Ontario Heritage
Week in the Town of Markham;
And that the Heritage
Section set up an educational heritage display in the Great Hall of the Civic Centre
during Heritage Week to promote Markham’s built heritage programs;
And that the Prince of Wales Prize Flag
be authorized to be raised on the Town of Markham Civic Centre Flagpole for the
duration of Ontario Heritage Week.
CARRIED
2. TERMS
OF REFERENCE FRAMEWORK FOR ENVIRONMENTAL
POLICY REVIEW AND CONSOLIDATION (12.1, 5.7) Weblink
Moved by: Councillor K. Usman
Seconded by: Councillor A. Chiu
That the staff report entitled “Terms of Reference Framework for Environmental Policy Review and Consolidation”, dated February 3, 2004 be received;
And that staff be authorized to proceed with consultant selection and commencement of the Environmental Policy Review and consolidation, in accordance with provisions of the Purchasing By-law 143-2000, with consultant fees to an upset limit of $75,000 (inclusive of 3% GST) to be paid from the 2003 Capital Budget Account No. 80-5399-5186-005.
CARRIED
3. THE REMINGTON GROUP LANDS IN MARKHAM CENTRE
RETENTION OF CONSULTANTS TO SUPPORT
THE DESIGN
OF A NEW AMENITY FEATURE (10.8) Weblink
Committee had before it the minutes of the Markham
Centre Steering Committee meeting, held January 27, 2004, and the staff report
dated January 20, 2004, adopted by Council on January 27, 2004.
Committee directed that section 3.3 of the Request for Proposal be amended with respect to concurrent timing of presentations to the Markham Centre Advisory Committee and to Development Services Committee or Council.
Moved by: Councillor A. Chiu
Seconded by: Councillor K. Usman
That the minutes of the Markham Centre Steering Committee meeting, held January 27, 2004, with respect to the amenity feature for Markham Centre, be received;
And that the report entitled “Retention of Consultants to support the
design of a New Amenity Feature for The Remington Group lands in
Markham Centre” dated February 3, 2004 be received;
And that Town staff be
authorized to proceed with the Request for Proposal (RFP) to engage three
consultant teams in a limited design competition for the Amenity Feature,
according to the attached Terms of Reference (Attachment 'A' to the staff
report dated February 3, 2004 as amended in
Section 3.3);
And
that Town staff be authorized to proceed with the Request for Proposal (RFP) to
engage a communications consultant to support public information and
consultation in the design process (Attachment 'B' to the staff report dated
February 3, 2004);
And
that the correspondence dated January
27th, 2004 from The Remington Group, confirming that funding for the
consultants and other third party costs to support the development of the new
amenity feature will be paid by The Remington Group, be received (Attachment
'C' to the staff report dated February 3, 2004);
And
that Town staff report back to Development Services Committee on the details of
the design charrette and limited design competition for the new amenity
feature, prior to the design process being undertaken.
CARRIED
4. ACCEPTANCE FOR MAINTENANCE OF
RESIDENTIAL
SUBDIVISIONS, REGISTERED PLAN NUMBERS 65M-3495, 65M-3133,
65M-3247, 65M-3481 AND 65M-2758 ENGINEERING FILE: # 1018,
#3053-PH1A1/2, #3053-PH1A2, #2058-PH5 AND #1006 (10.7) Weblink
Committee directed staff to provide updates at Council on February 10, 2004, with respect to: removal of Minto Legacy signs; traffic calming provisions in the subdivision agreement; and status of arrangements with Minto for provision of water to houses on the west side of 9th Line. Councillor J. Webster and Regional Councillor J. Heath requested an e-mail update and a copy of the relevant reports.
Moved by: Councillor K. Usman
Seconded by: Councillor A. Chiu
That the services in Subdivision, Registered Plan Numbers 65M-3495, 65M-3133, 65M-3247, 65M-3481 and 65M-2758, be accepted;
And that by-laws be enacted by Council to accept these
subdivisions and to establish each of the roads within the residential
subdivisions as a public highway of the Town of Markham;
And that the Community Services Commission assume the
responsibility for operating and maintaining the infrastructure within the
Subdivisions as part of the Town’s system;
And that acceptance of the Subdivisions be taken into
consideration in future operating budgets;
And that the by-law to amend Schedule ‘12’ of Traffic By-law # 106-71, by including compulsory stop to the indicated streets, be approved;
And that the by-law to amend Schedule ‘A’ of the Speed By-law
# 105-71, by including a maximum speed of 40 kilometers per hour for the
streets indicated, be approved;
And that the by-law to amend Schedule 1 of the Parking By-law
336-88, by including no parking on the streets indicated be approved;
And that the Mayor and Clerk be authorized to execute the
necessary releases from the terms of the Subdivision Agreements, subject to
confirmation from the Director of Engineering that the final two year guarantee
periods have been completed.
CARRIED
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Other matters considered by the
Development Services Committee on February 3, 2004:
5. WATER ALLOCATION (5.3)
Staff provided an update on the water allocation presentation from the January 20, 2004 Development Services Committee meeting. A Developer's Round Table meeting has been held, and a meeting will be held at the Region later today (February 3, 2004). Staff will report back to Development Services Committee as soon as possible.
In view of the timing and possible delays, Committee directed staff to assess if the Region had presented a realistic proposal.
Moved by: Councillor K. Usman
Seconded by: Councillor A. Chiu
That the staff update on water allocation be received.
CARRIED
6. MARKHAM CENTRE UPDATE (10.8)
Staff provided a Markham Centre update and discussed process targets for 2004 Markham Centre Strategic Innitiatives. Committee suggested the final report for the Parking Study be moved to April, and that possibly a second work session be held in March. Committee also expressed concern that the Markham Centre Advisory Committee is receiving presentations prior to Development Services Committee and Council.
Moved by: Councillor A. Chiu
Seconded by: Councillor K. Usman
That the staff update on Markham Centre be received.
CARRIED
7. ENVIRONMENTAL POLICY REVIEW
AND CONSOLIDATION (12.1, 5.7)
Staff made a presentation regarding the Environmental Policy review and consolidation. The presentation included current environmental policies, and a consolidation policy framework.
Committee requested that a review of property ownership and pressures be included in the study. Committee also cautioned against duplicating work done by other agencies, such as the TRCA.
Moved by: Councillor A. Chiu
Seconded by: Councillor K. Usman
That the staff presentation regarding the Environmental Policy review and consolidation be received.
CARRIED
8. PRESENTATION OF SERVICE AWARDS (12.2.6)
The following employees were
presented with service awards:
James
Sowerby, Area Supervisor, Roads Maintenance - 25 years
Katrina
Sochacka, Architectural Plans Examiner II, Building Services - 20 years
Sharon
Gibson, Senior Clerk, Development Commissioner's Office - 15 years
Jeffrey
Johnston, Area Supervisor, Roads Maintenance - 15 years
Donna Mok,
Planning Clerk, Development Commissioner's Office - 15 years
Andrew
Popov, Infrastructure Assistant, Waterworks - 10 years
Shayne
Hartin, Environmental Inspector, Waste Management - 5 years
Joel
Lustig, Director of Financial and Client Services - 5 years
Catherine
Molloy, Museum Curator - 5 years
Freda Lee,
Website Administrator, Information Technology Service - 3 years
9. HERITAGE MARKHAM COMMITTEE MINUTES
- January 14, 2004 (16.11) Weblink
Moved by: Councillor A. Chiu
Seconded by: Councillor K. Usman
That the minutes of the Heritage Markham Committee meeting held January 14, 2004, be received for information.
CARRIED
10. MAIN STREET
MARKHAM COMMITTEE MINUTES
- January 21, 2004 (16.39) Weblink
Moved by: Councillor A. Chiu
Seconded by: Councillor K. Usman
That the minutes of the Main Street Markham Committee meeting held January 21, 2004, be received for information.
CARRIED
11. REPORT ON
INCOMING PLANNING APPLICATIONS
FOR THE PERIOD OF DECEMBER 25, 2003 TO JANUARY 7, 2004
(10.0) Weblink
Moved by: Councillor A. Chiu
Seconded by: Councillor K. Usman
That Committee receive the Report entitled “Report on Incoming Planning Applications for the period of December 25, 2003, to January 7, 2004" and direct staff to process the applications in accordance with the route outlined in the report.
CARRIED
12. DELEGATED APPROVALS UNDER BY-LAW 2002-202
(DM 2001-03) (10.6) Weblink
Moved by: Councillor A. Chiu
Seconded by: Councillor K. Usman
That Council be advised that in
accordance with Delegation By-law 2002-202, and additional site specific
delegations authorized by Development Services Committee, the Commissioner of
Development Services or the Director of Planning and Urban Design have approved
applications listed in the report dated, February 3, 2004.
CARRIED
13. OTHER BUSINESS
(10.0)
a) Staff provided an update on drive-through establishments, with respect to a recent OMB hearing in the City of Toronto, and will present a preliminary report to Committee in the near future.
b) Committee directed that in future, when Committee directs an item to be brought forward on a specific date, and it cannot take place, that the agenda include an explanation of why it will not occur.
c) Committee noted that a "Tentative Agenda" for upcoming Standing Committee meetings is now available on the Town Website. Committee requested the updated list be e-mailed to all Councillors on Fridays, when the list is updated. Regional Councillor Heath declined circulation of the list.
ADJOURNMENT
The Development Services Committee meeting adjourned at the hour of 1:20 p.m.