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TO: |
Mayor and Members of Council |
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FROM: |
Stu Taylor, Director Strategic
Services |
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PREPARED BY: |
Stu Taylor, Director Strategic
Services |
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DATE OF MEETING: |
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SUBJECT: |
2005 Sport Field User Fees |
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RECOMMENDATION:
THAT prime
and non-prime hours as outlined in this report be established for all outdoor
sport fields in the Town of
THAT minor group and resident prime time sport field user fees for the 2005 outdoor season be increased by one dollar per game;
THAT non-residents prime time sport field user fees for prime hours increase by two dollars per game;
THAT outdoor sport field hydro fees for 2005 be increased by one dollar per hour for minor sport and resident groups;
THAT outdoor sport field hydro fees for the 2005 outdoor season be increased by two dollars per hour for non-residents;
THAT the Director of Strategic
Services be authorized to set future increases annually so that
THAT Schedule A of By-law 2002-276, A By-law to Impose Fees or Charges for Services or Activities Provided or Done by the Town of Markham, be amended accordingly.
PURPOSE:
The
purpose of this report is to seek Council approval to adjust the 2005 season prices for
sport field use and the accompanying outdoor hydro fees.
BACKGROUND:
In
May 2004 Council approved an outdoor sport field allocation policy for
soccer. The policy was developed based
on input from youth soccer. The policy
is consistent with existing ice and indoor soccer allocation in establishing
organizations that serve
During
the 2004 outdoor soccer season Youth Soccer associations were allocated their
full entitlement based on their registration.
There are a number of benefits to establishing the allocation policy. These include:
·
Establishing clear
priorities for the allocation of the resource.
·
Allows the Town to collect
data and information that can be used to forecast growth and future needs.
·
Allows for work process
smoothing to be implemented. Our
previous process asked all user groups to submit their requests for outdoor
field use in February of each year and Town staff then worked through all the
requests and attempted to schedule fields for all user groups in a short time
span. Establishing allocation policy
will allow staff to adjust schedules for growth and rollover seasonal schedules
in a timely manner.
Allocation Policy will be Developed
for Other User Groups
Based
on the 2004 experience with outdoor soccer, staff will be developing/ extending
the outdoor sport field allocation policy to include the following groups:
·
Baseball (hardball and
softball)
·
·
Football
Staff have been, and will continue to,
meet with key stakeholder groups from these markets to discuss their current
situation, review draft allocation policies and gain a better understanding of
their future needs. It is anticipated
that in the second quarter of 2005 staff will bring forward a report
recommending allocation policies related to the user groups identified above.
Sport Field User Fees
User
fees are currently charged for all minor sport, adult and business groups who
reserve time on
TABLE
ONE below outlines the existing fees and the proposed fees.
|
Field
Type |
Adult |
Child |
Non-Resident |
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Proposed |
Existing |
Proposed |
Existing |
Proposed |
Existing |
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A
(Lit) |
7.00 |
6.00 |
4.00 |
3.00 |
17.00 |
15.00 |
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B
(Full Size) |
7.00 |
6.00 |
3.50 |
2.50 |
17.00 |
15.00 |
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C
(Mini) |
5.50 |
4.50 |
3.50 |
2.50 |
9.50 |
7.50 |
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D* |
1.00 |
N/C |
1.00 |
N/C |
5.50 |
3.50 |
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E
(Micro) |
4.00 |
3.00 |
2.50 |
1.50 |
9.50 |
7.50 |
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Hydro
per hour |
21.00 |
20.00 |
11.00 |
10.00 |
27.00 |
25.00 |
*
Non-permitted school fields
Please
note the fees in TABLE ONE are on a per game basis (1.5 hours/game). APPENDIX A lists fees on a per hour basis.
Prime Time Hours
The
Town currently charges one rate for prime time and non-prime time hours. Staff is proposing
the following definition of prime time and non-prime hours for the purposes of
charging fees and allocated prime time hours.
Proposed
Prime Time Hours:
Daytime
weekday bookings will be considered non-prime time.
The
rates and fees for prime time and non-prime bookings are outlined below in
TABLE TWO.
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Field
Type |
Adult |
Child |
Non-Resident |
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Prime Time |
Non-Prime |
Prime Time |
Non-Prime |
Prime Time |
Non-Prime |
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A
(Lit) |
7.00 |
6.00 |
4.00 |
3.00 |
17.00 |
15.00 |
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B
(Full Size) |
7.00 |
6.00 |
3.50 |
2.50 |
17.00 |
15.00 |
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C |
5.50 |
4.50 |
3.50 |
2.50 |
9.50 |
7.50 |
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D |
1.00 |
N/C |
1.00 |
N/C |
5.50 |
3.50 |
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E
(Micro) |
4.00 |
3.00 |
2.50 |
1.50 |
9.50 |
7.50 |
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Hydro
per hour |
21.00 |
20.00 |
11.00 |
10.00 |
27.00 |
25.00 |
At
present the vast majority of bookings for user groups are during weekday
evenings and/ or on weekends.
FINANCIAL CONSIDERATIONS:
Based on the bookings in 2004, the proposed rate
increases is estimated to increase the 2005 sport field rental revenue by will
$31,000 and hydro fees by $5,500. The
revenues in the 2005 Parks Maintenance operating budget should be adjusted
upwards by $36,500 and the incremental revenue will be accounted for as part of
the Revenue Strategy target.
Approval of this report will assist in offsetting
sport field operating expenditures. It
would also authorize the Director of Strategic Services to set future increases
annually, through the budget process, to ensure
ENGAGE 21ST CONSIDERATIONS:
This effort is aligned to our key corporate
objectives of fiscal stewardship, infrastructure management, organizational
excellence and creating a quality community.
BUSINESS UNITS CONSULTED AND AFFECTED:
The
Managers of Parks Maintenance and Financial Services have reviewed the
recommendations in this report.
ATTACHMENTS:
Appendix
A: Sport Field User Fees
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Stu Taylor, Director, Strategic Services |
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Jim Sales, Commissioner, Community & Fire
Services |
Q:\Strategic Services\Shared Data\Reports\Sport Field
User Fields - Nov2804.doc
