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RECOMMENDATION:
THAT the report entitled “Award of Tender #
055-T-05 for the construction of the Centennial Community Centre Addition and
Renovation” be received;
AND THAT the Tender # 055-T-05 for the
construction of the Centennial Community Centre Addition and Renovation
be awarded to the lowest priced qualified bidder Canning General Construction
Limited, in the total amount of $9,010,700
exclusive of GST;
AND THAT award of construction of the north and west parking lots to
Canning General Construction Limited, in the amount of $779,000 exclusive of
GST, be deferred pending completion of the traffic operations & parking
study and conclusion of discussions with GO Transit and York Region;
AND THAT a contingency of $645,000 exclusive of GST be established and
that the Director of Operations and Asset Management
Department or designate, be authorized to approve change orders up to
the contingency amount with the provision that a monthly statement of these
expenditures is forwarded to the Town Treasurer;
AND THAT the Centennial Community Centre Addition and Renovation project
budget, in the total amount of $11,918,000, outlined on page 6 be approved;
AND THAT funding be provided from the following sources:
AND THAT the base $1,200,000 facility ramp-up for Cornell and East
Community Centre & Library be pre-approved in the 2006 Operating Budget;
AND THAT should the parking lots, in the amount of $779,000, not be
required to be constructed by the Town, the capital required for the Centennial
project be adjusted and funds be returned to the Facility Ramp-up Reserve;
AND THAT awards for future components of the Centennial Community Centre
Addition and Renovation project, such as furniture, fixtures & equipment,
be made in accordance with the Purchasing By-Law 2004-341;
AND THAT staff report back to Council for approval and execution of an
agreement with the Bocce Club on up-fronting funds and a total $400,000 repayment
schedule for this project.
PURPOSE:
The purpose of this report is to obtain Council
approval to award Tender # 055-T-05 for the
construction of the Centennial Community Centre Addition and Renovation
and to obtain Council approval to fully fund the project.
BACKGROUND:
On April
26, 2005, Council approved tendering the Centennial Community Centre Addition and Renovation as
described in the report. This
approval included providing indoor bocce courts and presenting a cost for a
green roof for the swimming pool roof to determine if it will be included in
this tender. The associated report also indicated that the north parking lot is
not included as part of the base tender pending a decision on GO Transit
constructing a Parking Structure in this location.
DISCUSSION:
1.1 The tender closed on June 15, 2005.
On this basis,
contract documents were prepared and the project was tendered. The tender was issued in accordance with the Purchasing By-Law 2004-341. Staff and the architect have reviewed the bid
documents and are satisfied that all terms, conditions, bid prices and
specifications comply with the Town’s requirements.
Advertised
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Invited bids from prequalified companies.
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Bids Closed on
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June 15, 2005
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Number picking up bid documents
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10
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Number responding to bid
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6
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Contractor
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Total Contract
Cost (excluding GST)
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Base Bid
(incl. 3 items)
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Parking Lots
(North & West)
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Total
(base + parking lots)
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Canning General Contracting Ltd.
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$9,010,700
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$779,000
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$9,789,700
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The Atlas Corporation
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$9,028,200
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$764,000
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$9,792,200
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MJ Dickson Construction Ltd.
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$9,311,360
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$594,910
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$9,906,270
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Bondfield
Construction Company Ltd.
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$9,463,000
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$1,065,000
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$10,528,000
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Maystar General Contractors Inc.
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$9,756,500
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$735,000
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$10,491,500
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Pre-Eng Contracting Ltd.
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$9,811,500
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$770,000
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$10,581,500
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1.2
The study to determine if the GO Transit parking structure is feasible will be
completed by the end of June 2005.
As discussed in the previous report
regarding the tendering of this project, the Town
of Markham in conjunction with GO Transit has been conducting
the Centennial Community Centre Traffic Operations and Parking Study to explore
the feasibility of constructing a 250 spaces parking structure on the
Centennial Community Centre site. The traffic operations study is assessing the
impacts the proposed community centre expansion and the additional on-site
parking for the GO Station may have on the future operations of the existing
and proposed driveways and of the surrounding area road network consisting of McCowan Road and Bullock Drive. The study is scheduled to be
completed by end of June, 2005. Staff has initiated preliminary discussions
with York Region on potential infrastructure improvement needs, and with GO
Transit on potential cost sharing arrangements. Once the study is complete and
discussions with York Region and GO Transit have been conducted, a report will
be submitted to Council providing the improvements required to proceed with the
parking structure and recommending if it is feasible to construct the
structure.
On this basis, the recommended
tender award price does not include the cost of the construction of the north
and south west portion of the parking lot. A separate price items for the
construction of these parking lots were included in the tender package. These
items can be added to the contract up to six months after tender award. The price bid for this work by the overall
low bidder is $779,000 (excluding GST). This cost is included in the funds
estimated for this project.
1.3
Installation of a green roof on the existing membrane on the swimming pool roof
requires a third party opinion.
The previous report regarding the tender of
this project also discussed including a green roof on the swimming pool roof.
The report deferred the decision on whether to include the roof until the
tender award.
The Environmental Issues Committee
subsequently reviewed the proposed installation. They recommended proceeding
with the installation including investigating the installation of a green roof
on the entrance canopy. They also approved committing $62,500 from the 2005 and
$62,500 from the 2006 Markham Environmental Sustainability Fund towards the
installation.
In process of finalizing the design of the
roof, an analysis of the existing roof was obtained from Sarnafill
(the manufacturer of the waterproofing membrane installed in 1995 on the pool’s
roof) and by R. Kendall ( an independent roofing consultant) on the condition
of the existing Sarnafill waterproofing membrane.
Sarnafill does not recommend that a green
roof be installed over the existing membrane.
R. Kendall has found the existing Sarnafill
membrane for the most part to be in good condition, recommending some repairs
to the membrane’s perimeters. Following the completion of these repairs, he
expects the service life of the existing membrane to be an additional 5-10
years. By then, the insulation underneath the membrane (placed in 1977), would
also reach the end of its service life and require replacing. However, Mr.
Kendall is not sufficiently knowledgeable about green roofs to comment on the
suitability of the existing membrane for a green roof installation.
Xero Flor (the green roof
manufacturer) notes that it has installed green roofs over Sarnafill membranes
in the past. However, they would not assume any liability for the performance
of the underlying Sarnafill membrane following the installation of the green
roof.
Prior to deciding to proceed
with a green roof in this location an opinion of an independent third party
expert is required to determine the most cost-effective method of installing a
green roof in this location.
For these reasons, it is recommended that
the green roof on the Centennial Community Centre swimming pool roof not be
included as part of this tender at this time. Staff will obtain an independent
third party opinion on the most appropriate method for installation of a green
roof in this location including a financial analysis of the options available.
Furthermore, staff will also explore opportunities for supplementary funding
from the recently announced Federal gas tax funds for environmentally
sustainable municipal infrastructure.
The results of this review will be reported to the August
29, 2005 General
Committee meeting.
The Environmental Issues Committee also
requested investigating the installation of a green roof on the entrance canopy.
As the cost of this installation is moderate, the green roof would be installed
on the appropriate membrane and the installation would act as a pilot
installation, it is recommended to proceed with the installation of the green
roof on the canopy. The installation of this green roof will be funded by the
allocated project funding.
Based on the evaluation results, staff
recommend that the Tender # 055-T-05 for the construction of the
Centennial Community Centre Addition and Renovation be
awarded to the lowest priced qualified bidder Canning General Construction
Limited, in the total amount of $9,010,700 exclusive of GST;
If Council awards the contract at it’s
meeting of June 28, 2005, construction would start in early August 2005 and be
scheduled for completion in the Spring of 2007. Phase 1 of the project that
includes the new fitness centre will be completed for occupancy in the summer of
2006.
FINANCIAL CONSIDERATIONS:
The Centennial Community Centre Addition
and Renovation project pre-construction tender cost estimates and final budget
(based on construction tender pricing) is shown below:
The award for the construction portion
(expansion, renovation, and indoor bocce courts) of Centennial Community Centre
totals $9,010,700 excluding both GST and the parking lot improvements. As explained in section 1.2 (on page 3), the
construction of the parking lots, in the amount of $779,000 is being deferred
at this time pending the completion of a traffic operations & parking study
and conclusion of discussions with GO Transit and York Region on their own
parking structure.
A construction contingency in the amount of
$645,300 excluding GST (which represents approximately 6.6% of tendered
construction costs inclusive of the parking lots) will be established. The Director
of Operations and Asset Management Department or designate, will be authorized to approve change orders up to the contingency
amount with the provision that a monthly statement of these expenditures is
forwarded to the Town Treasurer.
Proposed funding for the $11,918,000
Centennial project is recommended as follows:
At the April 26, 2005 Council Meeting,
Council approved including Indoor Bocce Courts as part of the Centennial
Community Centre Expansion with $400,000 to be funded from the Bocce Club. Town staff were requested to negotiate with
the Bocce Club for up-front funds and will report back to Council once
negotiations are complete. It is
recommended that the full cost of the Indoor Bocce Courts be funded from the
Ramp-up reserve, at this time, with $400,000 to be repaid by the Bocce Club in
a form and timeframe to be negotiated by Staff and approved by Council.
As previously communicated in a March 21,
2005 report to General Committee, the Town will be eligible for a $60,000 Canadian Building Incentive Program grant for the Energy Enhancements included in the
Centennial project. The grant will be
used to replenish the up-fronted funds from Facility
Ramp-up Reserve related to Energy Enhancements.
The projected Facility Ramp-up reserve
balances for 2005 & 2006 are as follows:
* - $600K of the total $1,800K is based
upon the assumption that the 2006 Operating Budget will include the continued
ramp-up of Cornell Fire Station and the East C.C. & Library operating
costs.
Based upon the projected Facility Ramp-up
balances above, the Facility Ramp-up reserve can fund the balance of the
Centennial project.
Should Go Transit/York Region decide to
construct their own parking facility and the Town not require the $779,000 of
funding set aside for the North and West parking sites, the cost
estimate/capital funding will be adjusted and the $779,000 will be returned to
the Facility Ramp-up reserve.
Awards for future components of the Centennial Community Centre Addition and Renovation project, such as furniture, fixtures &
equipment, will be made in accordance with the Purchasing By-Law 2004-341.
BUSINESS UNITS AFFECTED:
The Recreation and Cultural
Services Department, Legal Department and the Purchasing Department have been consulted in the
preparation of this report.
ATTACHMENTS:
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Peter Loukes, P. Eng., Director of Operations and Asset Management
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Barb Roth, Director of
Recreation and Cultural Services
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Jim Sales, Commissioner of Community and Fire Services
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Q:\Commission Share\Operations and Asset
Management\Reports\2005\C & U\Facilities\Cenntennial Community Centre
Expansion Tender Award.doc
