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TO: |
Mayor and Members of Council |
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FROM: |
Andy Taylor, Commissioner of
Corporate Services Barb Cribbett, Treasurer |
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PREPARED BY: |
Joel Lustig, Director of
Financial and Client Services |
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DATE OF MEETING: |
2005-06-28 |
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SUBJECT: |
Naming the Unionville Gala an |
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RECOMMENDATION:
THAT the report dated June 28, 2005 entitled “Naming
the Unionville Gala an Official Town Event” be received.
AND THAT the Unionville Gala be recognized
as an “Official Town Event” as define in the Town’s Policy, “Policy for issuance of official
tax receipts for income tax purposes”.
PURPOSE:
To recognize the Unionville Gala as an “Official Town Event” as define in the Town’s Policy, “Policy for issuance of official
tax receipts for income tax purposes”.
BACKGROUND:
To qualify as an official Town Event, the
Event must meet the definition requirements setout in the Town’s Policy “Policy for issuance of official
tax receipts for income tax purposes”, as stated below.
“An Official Town Event” is
an event approved by Council and supported by a Committee of Council or
designated Councillor, where the proceeds will be directed to an existing, or
future, Town asset and the Town controls the event’s spending.
The report must include:
a) a request for the event to be classified
as an “Official Town Event”
b) a detailed budget
c) the Town asset benefiting from the event
d) identification/approval of the Committee
of Council or appointment of the Councillor
designate on the Committee supporting or
organizing the event
A follow-up report must be submitted to
Council highlighting material variances and the
net contribution amount to the Town.
Budget
The
2005 Unionville Gala Preliminary Budget is detailed in the attached Appendix
“A” document.
Funds Raised
The
theme for the 2005 Unionville Gala is “Gardens of Unionville”, it is
anticipated, based on the submitted budget, that the Gala will raise $50,000
this year. The funds raised will support improvements to the gardens at the McKay
Art Centre and the Fred Varley Parkette. The funding will be prioritized first
to the McKay Art Centre garden and secondly to the Fred Varley Parkette.
Committee Members
The
2005 Unionville Gala Committee includes Ward 3 Councillor, Joseph Virgilio and
various members of the Community and Town Staff.
FINANCIAL CONSIDERATIONS:
ATTACHMENTS:
Appendix “A” Event Budget
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Barb Cribbett, Treasurer |
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Andy Taylor, Commissioner, Corporate Services |
Q:\Finance and Administration\Finance\SHARED\2005COW
Council\0508 Naming Unionville Gala an Official Town Event.doc
