Report to: Committee of the Whole Date of Meeting: November 28, 2006

SUBJECT: Award of Tender 156-T-06 Supply and Delivery of Various Vehicles - Fleet

PREPARED BY: Amit Sobti, Senior Buyer Ext 2239

Laurie Canning, Manager, Fleet and Supplies Ext 4896

RECOMMENDATION:

THAT Award of Tender 156-T-06 for the Supply and Delivery Various Vehicles – Fleet be received;

AND THAT Award of Tender 156-T-06 be split and awarded to the following four (4) lowest acceptable bidders totalling $596,436.48 including PST and excluding GST as listed in Appendix “A” and summarized below:

· Unionville Motors Ltd. for 1 vehicle totalling $34,355.88

· Maciver Dodge for 7 vehicles, totalling $274,534.92

· Giles Chevrolet for 6 vehicles, totalling $158,636.88

· Yonge Steeles Ford Lincoln for 2 vehicles, totalling $128,908.80

AND THAT funds for these vehicles be provided for in Fleet Operations’ 2006 Capital Budget Accounts as listed below under financial considerations;

AND FURTHER THAT vehicles (# 1237, 1238, 9401, 1230, 3331, 3347, 3342, 2175, 2176, 2177 and 3363) will be sold upon delivery of the new vehicles in accordance with Purchasing By-law 2004-341, PART V Disposal of Personal Property and proceeds will be posted to account 890 890 9305 Proceeds from Sale of other Fixed Assets; or if kept, the retention period and the purpose be defined and they not become part of the permanent fleet complement;

AND FURTHER THAT upon payment of all invoices associated with this contract accounts 057 6150 7297 005, 057 5350 7120 005, 057 5350 7119 005,

057 5350 7107 005 and 057 6150 6172 005 will be closed and any remaining funds will be returned to the original funding sources;

FINANCIAL CONSIDERATIONS:

The funds for this project are included in the following approved 2004, 2005 and 2006 Capital budget accounts:

The following table is a summary of the financial considerations for this report:

Original Budget and Account #	$2,606,300	Various New Fleet Projects
Current Budget Available (unspent)	$1,224,580
Less Cost	($596,436)	Awarded to Unionville Motors, Maciver Dodge, Giles Chevrolet, Yonge Steeles Ford Lincoln
Budget Remaining	$628,143

Year	Description	Account	Original Budget
2004	Corp Fleet Replc Prog	057 6150 6172 005	$1,122,500.00
2005	New Fleet-05 Operations	057 5350 7119 005	$67,000
2006	Corp Fleet Replacem't Prg	057 6150 7112 005*	$1,223,300.00
2006	Waterworks Fleet Replc.	057 6150 7297 005	$97,500.00
2006	New Fleet-Waterworks Van	057 5350 7107 005	$65,000
2006	New Fleet-06 Operations	057 5350 7120 005	$31,000
	TOTAL		$2,606,300.00

Upon payment of all invoices, the above accounts will be closed and the remaining balance will be returned to it’s original funding source.

*Account 057 6150 7112 005 will remain open and the remaining budget will be used for other fleet vehicle purchases.

ENVIRONMENTAL CONSIDERATIONS:

Eight (8) units in this award are diesel powered compatible with the use of bio diesel blends currently used in all diesel powered fleet units.

ACCESSIBILITY CONSIDERATIONS:

Not Applicable

ENGAGE 21^ST CONSIDERATIONS:

Not Applicable

BUSINESS UNITS CONSULTED AND AFFECTED:

Not Applicable

RECOMMENDED

BY: ________________________ ________________________

Laurie Canning Paul Ingham

Manager, Fleet General Manager, Operations

________________________ ________________________

Peter Loukes Jim Sales

Director, Operations Commissioner, Community and Fire Services

Advertised	ETN
Bids closed on	September 20^th 2006
Number picking up bid documents	21
Number responding to bid	7

BID INFORMATION: