THIRD MEETING
OF THE BUDGET SUB-COMMITTEE
TOWN OF
Canada Room,
MINUTES
|
Budget
Subcommittee Councillor D. Horchik, Chair Deputy Mayor F. Scarpitti ( Regional Councillor J. Heath Regional Councillor J. Jones Councillor A. Chiu Councillor S. Daurio Councillor E. Shapero ( Councillor K. Usman ( Others:
Councillor G. McKelvey Councillor
J. Webster |
Staff J. Livey,
Chief Administrative Officer J. Sales,
Commissioner of Community & Fire Services J. Baird,
Commissioner of Development Services A. Taylor, Commissioner of Corporate
Services D.
McClean, Fire Chief C. Biss,
Chief Executive Officer, Markham Public Libraries P.
Loukes, Director, Operations & Asset Mgmt. B. Cribbett,
Treasurer J.
Lustig, Director of Financial and Client Services F. Wong,
Manager, Financial Planning L.
Whetham, Senior Financial Analyst S.
Skelcher, Financial Analyst J. Kee,
Committee Clerk |
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The Budget
Sub-Committee convened at the hour of
1. MINUTES
OF BUDGET SUB-COMMITTEE MEETINGS
HELD
ON JANUARY 26 AND
Moved by Councillor A. Chiu
Seconded by Councillor S. Daurio
That the minutes of the Budget Sub-Committee meetings held on January 26 and February 9, 2004, be adopted.
CARRIED
2. CAPITAL
BUDGET REVIEW - CONTINUATION
The Chair advised that Sub-Committee would continue to review the projects by department & discuss individual projects on an exception basis.
Community and Fire Services (Cont'd)
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the Community and Fire Services projects listed on Page 8 of the Preliminary 2004 Capital Budget regarding Asset Management be approved, with the exception of Project #156 - Civic Centre - Annual Program, pending a cost breakdown to be presented at the March 5 Budget Sub-Committee meeting.
Carried
The Director of Financial and Client Services
advised that further to discussions at the February 9th Budget Sub-Committee
meeting with respect to Settler's Park, Project #236 (Design) and #256
(Landfill Site) have now been combined.
Moved by Councillor S. Daurio
Seconded by Councillor G. McKelvey
That the Community and Fire Services projects listed on Page 9 of the Preliminary 2004 Capital Budget regarding Capital Works, ROW, be approved, (including Revised Project #236 - Settler's Park Landfill Site - Pilot Project & Long Term Planning).
Carried
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
That the Community and Fire Services projects listed on Page 9 of the Preliminary 2004 Capital Budget regarding Fleet Operations, be approved.
Carried
Moved by Councillor K. Usman
Seconded by Councillor S. Daurio
That the Community and Fire Services projects listed on Page 9 of the Preliminary 2004 Capital Budget regarding Contracts and Utilities, be approved.
Carried
Moved by Deputy Mayor F. Scarpitti
Seconded by Councillor E. Shapero
That the Community and Fire Services projects listed on Page 9 of the Preliminary 2004 Capital Budget regarding Strategic Services, be approved.
Carried
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the Community and Fire Services projects listed on Page 9 of the Preliminary 2004 Capital Budget regarding Library, be approved.
Carried
Moved by Councillor A. Chiu\
Seconded by Councillor J. Webster
That the Community and Fire Services projects listed on Page 10 of the Preliminary 2004 Capital Budget regarding Waterworks, be approved.
Carried
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Committee
recessed at
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3. RESPONSES
TO CAPITAL QUESTIONS FROM
The Chair advised that staff have prepared responses to various questions that had arisen regarding some of the Projects considered at the February 9th Budget Sub-Committee meeting.
Additional information was presented in cases where previous approval had been given, and in other cases, clarification and details were provided prior to final approval this date.
Corporate Services Project
#291 - ITS Projects
Moved by Councillor K. Usman
Seconded by Councillor A. Chiu
That the Corporate Services project #291 - ITS Projects, be approved.
Carried
Economic Development Project
#240 - International Economic Alliance & Twinning Program
Moved by Councillor G. McKelvey
Seconded by Councillor S. Daurio
That a correction be made to the capital budget submission regarding Project #240, International Economic Alliance & Twinning Program so that the Noerdlingen Cultural partnership not be funded from this project.
Carried
Development Services Project
#305 -
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That existing Project #305 in
the amount of $10,000 be approved for the hiring of a
consultant to study the feasibility of burying existing hydro lines on
Carried
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That a $5,000 (tax funded) addition to Project #305 also be approved for the hiring of a consultant to study the feasibility of burying existing hydro lines in the Yonge Street corridor.
Carried
Development Services -
Members were advised that a presentation regarding Markham Centre expenditures to date would be made at the March 2nd meeting of the Development Services Committee.
Development Services Project
#104 - Box Grove Watermain - Servicing Existing Box Grove Community
The Commissioner of Development Services provided details regarding the project, and advised that additional information on the value of work completed with be sent via email.
Development Services Project
The Director of Financial and Client Services advised that this submission has been revised to indicate that this is a Class EA Study. Engineering staff will present further information at the Transportation Committee meeting of February 23.
Development Services Project
#139 - Traffic Calming Requests - New Development Related
Staff presented a breakdown of the budget requested, advising that $25K would be funded by Delmark; $20K by Highglen; and $30K for requests and funds estimated to be received from other developers.
Community & Fire
Services Project #8 - 1 Command Van
Moved by Councillor G. McKelvey
Seconded by Councillor S. Daurio
That Community & Fire
Services Project #8 regarding 1 Command Van, noted on Slide 12 of the
Carried
Community & Fire
Services Project #9 - Fire Prevention Car
Staff advised that Project #9 - 2 Fire Prevention Cars, has been revised to 1 car in the amount of $20K.
Development Services Project
#146 - Elimination of Whistling - Railway Crossings
Staff advised that a report on the Elimination of Whistling would be presented to the Transportation Committee meeting of February 23.
Moved by Councillor G. McKelvey
Seconded by Councillor J. Webster
That Development Services Project #146 - Elimination of Whistling - Railway Crossings be approved.
Carried
Development Services Project
#284 - Sidewalk Requests
Members were advised that this
Project would include a sidewalk on
Development Services Project
#292 - Kennedy Road Watermain -
Staff provided accounting clarification on this project.
Community and Fire Services
- Storm Water Management Ponds
The Director, Operations & Asset Management
provided information regarding the current maintenance standards for storm
water management ponds, and made reference to the Province's recently released
White Paper on Source Water Protection.
A detailed report will be presented to Council prior to the summer of
2004.
4. NEXT STEPS
The Chair advised that a list of projects, prepared by Regional Councillor J. Heath and Councillor E. Shapero, will be forwarded to all Members of Council and to staff, and staff was requested to respond by email to all Members individually. It was requested that other requests from Members be forwarded to staff directly.
Members were requested to return their binders to staff to be updated and returned.
As Members were not able to consider all Agenda items due to time constraints, there was some discussion regarding the necessity for additional meetings. The following items will be considered at the next Budget Sub-Committee meeting to be held on Friday,
RESPOND
TO CAPITAL QUESTIONS FROM FEBRUARY 9TH
(Continuation)
REVISED
CAPITAL SUMMARY & RECONCILIATION
PROJECTS
NOT INCLUDED
5. DATE OF NEXT MEETING
The next meeting
will be held in the York Room on Friday, March 5, 2004, beginning
at
ADJOURNMENT
The third
meeting of the Budget Sub-Committee adjourned at