SIXTH MEETING OF THE BUDGET SUB-COMMITTEE

TOWN OF MARKHAM

Canada Room, Markham Civic Centre

APRIL 13, 2004

MINUTES

Budget Subcommittee Councillor D. Horchik, Chair Deputy Mayor F. Scarpitti (9:40 a.m.) Regional Councillor J. Heath Regional Councillor J. Jones Councillor S. Daurio Councillor K. Usman Councillor A. Chiu Others: Councillor J. Webster Councillor G. McKelvey (10:45 a.m.)

Staff J. Livey, Chief Administrative Officer J. Sales, Commissioner of Community & Fire Services A. Taylor, Commissioner of Corp. Services J. Baird, Commissioner of Development Services B. Cribbett, Treasurer J. Lustig, Director of Financial and Client Services F. Wong, Manager, Financial Planning J. Kee, Committee Clerk

The Budget Sub-Committee convened at the hour of 9:05 a.m. with Councillor D. Horchik in the Chair.

1. MINUTES OF BUDGET SUB-COMMITTEE MEETING

HELD ON MARCH 29, 2004 (7.4 & 7.5)

Moved by Councillor A. Chiu

Seconded by Councillor J. Webster

That the minutes of the Budget Sub-Committee meeting held on March 29, 2004, be adopted.

CARRIED

2. BUDGET SCHEDULE

The Director of Financial and Client Services reviewed the Agenda for the meeting and presented the proposed schedule of meetings relating to the 2004 Budget, as follows:

April 19 - Meeting of Finance & Administrative Committee - Complete

presentation of 2004 Budget

April 26 - Budget Breakfast - Input of community

May 3 - a.m. - Budget Sub-Committee Meeting - Review of Feedback from Budget

Breakfast

May 3 - p.m. - Meeting of Finance & Administrative Committee - Discussion of

Recommendation to Council

May 11 - Council Meeting - Approval of 2004 Budget

These proposed dates will be reviewed further and a notice will be forwarded to all Members of Council and Senior Staff when confirmed.

3. STATUS OF 2004 OPERATING & CAPITAL BUDGETS

The Director of Financial and Client Services presented slides on the current status of the 2004 Operating and Capital Budgets and 2004 proposed tax rate increases for 2004, 2005 and 2006.

4. 2003 YEAR-END SURPLUS

The Director of Financial and Client Services presented the 2003 Projected and Actual year-end surplus figures.

5. MARKHAM PUBLIC LIBRARIES REQUEST FOR

ADDITIONAL FUNDING

The Director of Financial and Client Services provided detailed information on the request from the Markham Public Libraries for additional funding, made at the April 5, 2004 meeting of the Finance and Administrative Committee, in the amount of $26,100 to cover Board expenses, training and management consulting.

Following some discussion, it was agreed that the request not be approved.

Moved by Councillor S. Daurio

Seconded by Councillor K. Usman

That the request from the Markham Public Library Board for additional funding for the 2004 Budget, in the amount of $26,100, not be approved;

And that the Markham Public Library Board be requested to find this amount within their current Budget.

CARRIED

6. 2004 GRANTS UPDATE

The Director of Financial and Client Services presented an update on the 2004 Grants.

Moved by Regional Councillor J. Jones

Seconded by Councillor A. Chiu

That $150,000 be allocated to the Celebrate Markham portion of the 2004 Grants Budget;

And that the amount of $25,000 for the Character Community program not be included;

And that a sub-committee of Council be established to review the Celebrate Markham grant requests and assign funding accordingly.

CARRIED

Moved by Regional Councillor J. Jones

Seconded by Councillor A. Chiu

That the $500.00 request from the Advisory Committee on Accessibility be removed from the 2004 Grants Budget (Other), and placed into the Development Services Budget.

CARRIED

7. OPEN DISCUSSION

Committee raised some issues and requested clarification on items, including: computerized tools for Sign Shop, additional staff requests, Main Street Markham Committee,

Council expenses, concrete fencing, Rouge River bridge, and street cleaning/litter strategy/campaign.

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The meeting of the Budget Sub-Committee recessed at 10:30 a.m. and reconvened at 10:45 a.m.

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Moved by Councillor S. Daurio

Seconded by Councillor A. Chiu

That the Budget Sub-Committee recommend to the Finance & Administrative Committee an increase of 3.9% in taxes for 2004;

And that this be presented to the Budget Breakfast meeting to be held on April 26, 2004 to receive comments from the community.

CARRIED

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Moved by Deputy Mayor F. Scarpitti

Seconded by Councillor K. Usman

That the meeting move into in-camera session to discuss personnel matters. (11:50 a.m.)

CARRIED

Moved by Councillor K. Usman

Seconded by Councillor S. Daurio

That the in-camera meeting of the Budget Sub-Committee rise. (12 Noon)

CARRIED

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ADJOURNMENT

The sixth meeting of the Budget Sub-Committee adjourned at 12 Noon.