|
|
|
|
|
|
|
|
|
|
|
TO: |
Mayor and Members of Council |
|
|
|
|
FROM: |
Andy Taylor, Commissioner of Corporate Services Barb Cribbett, Treasurer |
|
|
|
|
PREPARED BY: |
Claire Graham, Senior Buyer |
|
|
|
|
DATE OF MEETING: |
|
|
|
|
|
SUBJECT: |
CAO Delegated Approval – Summer 2004 |
|
|
|
RECOMMENDATION:
THAT
the report entitled “CAO Delegated Approval – Summer 2004” dated
PURPOSE:
To inform Council of awards and or approvals by the Chief
Administrative Officer as delegated by Council at its meeting of
BACKGROUND
Council, at its meeting of
THAT the Chief Administrative Officer, or
designate, be delegated authority to call public meetings; grant site plan
approval; grant extensions and minor revisions to draft plan approvals; approve
street names; grant draft plan or condominium approval; initiate special
advertising and be authorized to act on any general administrative issues that
may be necessary in the absence of Council during the summer break except as
noted in this report, in which case the Finance & Administrative Committee
shall be the delegated approval authority;
THAT the Chief Administrative Officer be
authorized to award any required contracts greater than $350,000 for the period
July 1 to August 29, 2004, which are in compliance with the Town’s Purchasing
By-law and which are within budget as approved by Council;
AND THAT the Treasurer report back to the
The
following two approvals were made by the CAO for the
period July 1 to
1. 150-R-04 Supply of Natural Gas and Supporting Services
- In July approval was
given for the Town of
· The GASAMO program is administered by Local Authority Services (LAS), which was created by the Association of Municipalities Ontario (AMO) to help municipalities reduce the cost of common expenditures and to increase revenues. LAS appointed ECNG Inc. as the exclusive agent of the GASAMO program.
·
York Region, on behalf of the
York Region Public Buyers Co-operative, issued a RFP for the Supply of Natural
Gas and Supporting Services, which closed on
The
Town
of
Town
of
Housing
York Inc. (HYI)
- DETAILED PRICING INFORMATION
|
|
Suppliers Responding to |
Gasamo Program |
||||
|
Suppliers |
AE Sharpe |
Comsatec |
Coral |
Direct Energy |
Nov 1 04 to Oct 31/05 |
Nov 1/05 to Oct 31/06 |
|
Price
($/m3) |
$0.278 |
$0.272 |
$0.34 |
$0.279 |
$0.2327 |
$0.2237 |
Note: prices were provided as indicators
only, representative of market pricing at the time of submissions. Prices include gas and miscellaneous costs
such as management fees.
- The Region of York has entered into an
agreement with ECNG and will be participating in
the GASAMO program for the 2004 – 2006 season.
- The GASAMO program is
more competitive than the indicative pricing obtained in the RFP. On behalf of the Municipalities involved
in the program ECNG hedged the majority of gas
required for the 2004-2005 season.
This group has a mandate to deliver the highest quality bulk
purchase programs to municipalities.
· The 2004 Operating & Waterworks budgets include a total of $842,323.00 for natural gas budgeted at $0.257/m3 for supply charges. Consequently the Town could realize a cost savings in the currently estimated GASAMO upset unit price of $0.25/m3 for the balance of the year and in 2005. The final prices for the 2004 – 2005 season will be determined in September 2004. Any increase will be reflected in the 2005 Operating & Waterworks budget submission.
·
As being part of the GASAMO program the Town
will enter into a one-year contract that will be renewed annually unless
· The Director of Financial and Client Services will be authorized to extend the contract on an annual basis as long as it is financially beneficial to the Town.
· Funds are provided for within various Facility Operating Accounts.
2. 117-T-04
- In August, the Chief
Administrative Officer approved the award of tender
117-T-04 for construction of South Unionville Village Green to the lowest
priced acceptable bidder, Rutherford Contracting Ltd. in their bid amount
of $427,730.58 inclusive of testing allowance and exclusive of GST.
- Funds are provided for in the Planning and
Urban Design Department’s 2000, 2001 & 2002 Capital Budgets, account
#’s 81 5350 3604 005, 81 5350 3622 005, 81 5350 4715 005 South Unionville
Village Green Phase 1and 2.
- A contingency was established with the
remaining balance of $31,070.52,
the use of which will be guided by the Expenditure Control Policy.
- In 2000, 2001 and 2002, Council approved a
total budget $531,700.00 ($200,000.00 + $191,700.00 + $140,000.00) for the
construction of South Unionville
Village Green Phase 1 and 2.
- Upon payment of all final invoices, any
remaining balance in Account #’s 81 5350 3604 005, 81 5350 3622 005, 81
5350 4715 005, South Unionville Village Green Phase 1 and 2 will be
transferred back to original funding sources.
- DETAILED PRICING
INFORMATION
Company
|
Bid (inclusive
of testing allowance, exclusive of GST) |
|
|
$427,730.58 |
|
Gateman
Milloy |
$476,019.11 |
|
MTM
Landscaping & Snow Plowing Inc. |
$518,133.00 |
|
Cambium
Site Contracting Inc. |
$550,748.25 |
|
Griffith Property Services Ltd. |
$669,812.00 |
CONCLUSION:
The bids were issued in
compliance with the Purchasing By-Law 143-2000. Prior to awarding the contracts, Purchasing reviewed
the bid documents and verified all terms, conditions and specifications to
ensure compliance with the Town’s requirements.
|
|
|
|
|
Barb Cribbett,
Treasurer |
|
Andy Taylor, Commissioner,
Corporate Services |
Q:\Finance and Administration\Finance\Purchasing\2004
File Management\Report to Standing Committee\Treasuer's Report re CAO's Delegation During Summer Break.doc