Appendix C

Proposed Inspection/Enforcement/Registration Process for Two Unit Houses

Receipt of Request or Complaint

· Requests are received from Landlords/owners, real estate agents, banks, etc.

· Complaints are received from tenants, neighbours, concerned citizens relatives of the tenant or Government Agencies.

AMANDA folder opened and eligibility for “Grandfathering” determined

· Fire Services enters the request/complaints on to AMANDA, completes an inspection requisition, and conducts a search of the assessment rolls to verify the owner and the date the residence was constructed. If the unit is determined not “grandfatherable, By-law Enforcement is notified and a follow-up inspection to require compliance by removal of second unit, zoning by-law amendment or court action is pursued.

· Regardless of the “grandfathering” status, the Fire Prevention Officer is mandated to contact the Owner to confirm an appointment to inspect both units.

Inspections to determine initial compliance with applicable Codes and By-laws

· An inspection is conducted of both units by the Fire Prevention Officer. If no violations are noted than a letter of Fire Code compliance is issued. However, if violations of the Fire Code are found the Fire Prevention Officer completes a Notice of Violation or an Inspection Order.

· The Fire Prevention Officer reviews the Fire Code or the Fire Protection and Prevention Act and/or other applicable Zoning By-law and Property Standards requirements and notes the appropriate violations and reviews these with the Owner. The owner receives a copy of the declaration form to be submitted to the Zoning Division of Building Standards. Building Standards and By-law Enforcement are notified through AMANDA of required follow-up inspections or clearances

· Buildings Standards and By-law Enforcement conduct inspections as required to determine applicable Building Code and Zoning By-law and Property Standards By-law compliance

Submission of Declaration Form to confirm “Grandfathered” status

· To qualify the “grandfathered” two unit house, the owner must submit a completed declaration form to the Zoning Division and obtain a notice of compliance with applicable Bill 20 legislation.

Confirmation of Compliance with applicable Codes and By-laws

· Communications between the Owner, the Owner’s Contractor and the Fire Prevention Officer, and By-law Enforcement/Property Standards Officer and Building Standards officer as required would continue throughout the compliance time period issued by each Department.

· Each Department conducts a re-inspection at the appropriate time as indicated on the Notice of Violation. A decision is made whether to extend the compliance time or to proceed with court action if the owner has failed to comply with the requirements. Typically four inspections are adequate to obtain compliance.

· Once compliance is obtained it is entered on the AMANDA system by each Department

Approval for Registration

· Where a two unit house has fully complied with the Fire Code, Building Code as determined applicable, the Zoning By-law and the Property Standards By-law, it is eligible to be placed on the Fire and Emergency Service’s Registry.

· Where a two unit house has outstanding compliance issues, it is not eligible for registration.