VARLEY-McKAY

ART FOUNDATION OF MARKHAM

 

TOWN OF MARKHAM

York Room

MONDAY, FEBRUARY 28, 2005 - 4:00 P.M.

 

MINUTES

 

Attendance:

 

Members

Staff

Howard Back, Vice Chair

John Ryerson, Director

Nancy Coxford

Judi Kosch, Committee Secretary

Karen Chadwick

 

Lana Champion

Guests

Anna Gauci

Katerina Atanassova

Donald Hindson

 

Patti Loveland

Regrets

Bob McCulloch

Heather Sifton

Stan Neal

Brian Roman

Bill Pickering, Chair

Regional Councillor Jim Jones

Michael Rothe

Barb Roth, Director

Beverly Schaeffer

 

Councillor Erin Shapero

 

 

The first meeting of Varley-McKay Art Foundation of Markham convened at the hour of

4:20 p.m. with Bill Pickering presiding as Chairman. 

 

1.                  ADOPTION OF THE MINUTES OF THE

            VARLEY MCKAY ART FOUNDATION OF MARKHAM

            MEETING HELD ON JANUARY 24, 2005

 

Moved by Michael Rothe

Seconded by Beverly Schaeffer

 

THAT THE MINUTES OF THE VARLEY MCKAY ART FOUNDATION OF MARKHAM MEETING HELD ON JANUARY 24, 2005, BE ADOPTED.

CARRIED

 

2.         CHAIRMAN’S OPENING REMARKS – The Chair welcomed everyone and introduced the Foundation’s newest member, Nancy Coxford, who brings extensive volunteer experience from her involvement with the York Hospital; he went on to speak of the recent gathering at Bluestone Bistro for Stewart Coxford Board retirement, which was held to recognize Stewart’s many years with the Board/Foundation.

 

3.         NEW BUSINESS

 

a)   In Camera Personnel Item: The Chair called on John Ryerson to report on the status of the Volunteer Co-ordinator based on the ad hoc committee review established at the previous meeting   A motion to approve extending the contract under terms noted to December 31, 2005 was approved. 

 

b)      Director’s report - John Ryerson briefly reviewed his February report and spoke at length on the shows/exhibitions planned over the next two years; he also reminded members of the upcoming Art Auction slated for Wednesday, May 11th.

 

c)   Presentation on Exhibits – John Ryerson and Katerina Atanassova gave a brief visual presentation on upcoming exhibits through 2006. Highlighting the focus on portraiture and building on the momentum started in 2004 the gallery has an ambitious program for 2005.  A list of exhibitions and dates is appended.

 

d)   Draft Business Plan – John Ryerson briefly reviewed the draft business plan to address communications and fundraising; Karen Chadwick spoke of recent brainstorming sessions for new ideas on pursuing sponsors for the key fund raising events held each year by the Gallery.

 

e)      Location of Future Meetings – The Chair spoke of recent discussions with John Ryerson on the possible relocation of meetings to the Art Gallery; there was consensus amongst the members on the viability of such a move.  It was agreed that the following meetings would be held at the Art Gallery:  Wednesday, March 30, Wednesday, May 25, and Monday, June 27; Monday, April 25 would stay at the Town in the York Room.  The meetings for the fall - September, October and November - will remain in the York Room, for now.

 

f)        Report on Board request for Meeting with Andy Taylor – The Chair spoke briefly of the recent meeting with Commissioner Andy Taylor on the issue of the reallocation of the variance that had been discussed at January’s meeting (Item 3(f) in the January minutes). 

 

g)      Creation of Development Committee – The Chair addressed the critical need for the creation of a Development Committee and indicated that Patti Loveland and Karen Chadwick had agreed to be co-chairs.  Councillor Shapero and Anna Gauci indicated an interest to sit on this Committee as well. The Chairs will contact Board members for support of the Development agenda.

 

h)      Board Direction on re-drafting Foundation Terms of Reference – deferred to March meeting.

           

4.         COMMITTEE REPORTS – Reports deferred to next meeting; the Chair made mention of the need for an increase in revenue in the General Fund. It was agreed that a closer look would be taken to increase revenues.

 

5.         OTHER BUSINESS

 

a)      In Camera Item – The Chair called on John Ryerson to provide an update on the

possible acquisition of a painting.  John advised that negotiations are ongoing; Stan Neal advised that the Art Committee would be meeting on Tuesday to discuss options of proceeding and the Chair indicated he would be in touch with all members, if necessary, on what decision would be made.

 

6.         DATE OF NEXT MEETING

 

The next regular meeting of the Varley-McKay Art Foundation of Markham is scheduled for:

 

WEDNESDAY, MARCH 30, 2005, AT 4:00 p.m. IN THE STUDY ROOM AT THE ART GALLERY.

 

7.         ADJOURNMENT

           

            There being no further business, it was agreed to adjourn.

 

On a motion by Robert McCulloch and seconded by Donald Hindson, the meeting adjourned at 6:00 p.m.

 

CARRIED

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