General Committee (Finance and Administrative)

 

 

 

 

 

TO:

Mayor and Members of Council

 

 

 

 

FROM:

Peter Loukes, Director of Operations and Asset Management

 

 

 

 

PREPARED BY:

Thomas Yeung, Project Engineer

Ivy Ho, Purchasing Supervisor

 

 

 

 

DATE OF MEETING:

March 21, 2005

 

 

 

 

SUBJECT:

Tender Award #003-T-05 Culvert Repairs on Elgin Mills Road East and Denison Street

 

 

 

 

 

RECOMMENDATION:

THAT the report entitled “Tender Award #003-T-05 Culvert Repairs on Elgin Mills Road East and Denison Street” be received;

 

AND THAT the contract for tender #003-T-05 Culvert Repairs on Elgin Mills Road East and Denison Street be awarded to the lowest priced bidder, Gatbridge Contracting Ltd. in the amount of $463,935 exclusive of GST;

 

AND THAT funds are provided for in Capital Works, ROW 2002 Capital Budget Account # 65 5350 4872 005 Bridges and Culverts Rehabilitation in the amount of $507,160;

 

AND THAT the balance of $43,225 less the committed amount of $8,022, leaving a remaining balance of $35,203 will be used as a contingency for this project the use of which will be guided by the Expenditure Control Policy.

 

PURPOSE:

To award contract for Tender #003-T-05 Culvert Repairs on Elgin Mills Road East and Denison Street.

 

BACKGROUD:

Based on a municipal structures inventory and appraisal report conducted by the Town’s consultant in 2001, it was recommended that the existing culverts on Elgin Mills Road East and Denison Street be repaired and rehabilitated due to their poor structural conditions.

 

 

BID INFORMATION

Advertised, place and date

Electronic Tendering Network and Daily Commercial News

Bids closed on

February 16, 2005

Number picking up bid documents

 17

Number responding to bid

 5

 

DETAILED PRICING INFORMATION as submitted:

 

Contractors

Prices Exclusive of GST

1

Gatbridge Contracting Ltd.

  $463,935.00

2

Bridgecon Construction Ltd.

*$528,527.40

3

Bob Andersen Construction Limited

  $558,390.00

4

G.C. Romano Sons (Toronto) Limited

  $723,700.00

5

Trisan Construction

  $879,456.00

* Corrected for minor mathematical error. 

 

FINANCIAL CONSIDERATIONS

The contract for tender #003-T-05 Culvert Repairs on Elgin Mills Road East and Denison Street will be awarded to the lowest priced bidder, Gatbridge Contracting Ltd. in the amount of $463,935 exclusive of GST.

 

Funds are provided for in Capital Works, ROW 2003 Capital Budget Account # 65 5350 4872 005 Bridges and Culverts Rehabilitation in the amount of $1,005,900 with a remaining balance of $507,160 for this project.  As of February 18, 2005, $8,022 has been committed, leaving a balance of $35,203 after the award of this tender in the amount of $463,935.  This remaining balance will be used as a contingency for this project the use of which will be guided by the Expenditure Control Policy.   A separate purchase order will be issued for the contingency when applicable.

 

 

APPROVED BY

 

 

 


Peter Loukes, P. Eng.

Jim Sales

Director, Operations and Asset Management

Commissioner, Community and Fire Services

 

 

 

Q:\Finance and Administration\Finance\Purchasing\2005 File Management\Contract Management\003-T-05 Culvert Repairs, Elgin Mills & Denison\003-T-05 Award Report F & A.doc