RECOMMENDATION:
THAT the report entitled “Tender Award # 022-T-05
Construction of Woodbine North Community Park” dated April 18, 2005, be received;
AND THAT the contract for Tender #
022-T-05 Construction of Woodbine North Community Park, be awarded to the
lowest priced bidder, DDR Landscape Contractors Ltd. in their base bid tender amount
of $870,165.50 including
testing allowance ($8,000) and excluding GST;
AND THAT DDR Landscape Contractors, being
the lowest bidder for the construction of Woodbine North Community Park, be
awarded the following provisional items in Tender #022-T-05 in the total amount
of $18,800: a back flow preventer in the amount of
$1,500, water meter in the amount of $3,200, internal chamber plumbing in the
amount of $3,000, bollard installation in the amount of $1,200, and a low stone
wall in the amount of $9,900;
AND THAT $85,000 be approved and set aside
in the budget for construction contingency purposes for the Woodbine North
Community Park and that the Manager of Parks and Open Space Development and the
Treasurer be authorized to approve any required contingency items up to the
construction contingency amount, and that any contingency funds
remaining at the completion of the project will be returned to the “Additional
Park Elements Account”;
AND THAT Council approve the total cost for this project, as follows:
Base
Bid Price to DDR Landscape Contractors $870,165.50
Provisional
items to DDR Landscape Contractors $18,800.00
Construction
Contingency $85,000.00
$973,965.50
AND THAT funding for this project, including the base
bid, provisional items and construction contingency in the amount of $973,965.50
be provided from:
§
“Woodbine North Community Park” (account
#81-5350-5190-005) in the amount of $527,856.00 and from;
§
“Additional Park Elements”(account
#81-5350-6643-005) in the amount of $446,109.50
PURPOSE:
To award contract for Tender
#022-T-05 Construction of Woodbine North Community Park.
BACKGROUND:
In 2003, Capital
budget approval was given to proceed with the design and construction of Woodbine North Community Park (account
#81-5350-5190-005) in the amount of $600,000. In 2005, a capital project
entitled “Additional Park Elements” (account #81-5350-6643-005) was approved to
provide additional funding to selected community park projects and staff have allocated $461,303.33 from this account to Woodbine Community Park. The total
project budget is $1,061,303.33 to cover all costs associated with the design,
construction, contingency, and internal fees for this project. Of this total
budget, the construction cost (which includes the base bid, provisional items and construction
contingency) is $973,965.50.
BID
INFORMATION
|
Advertised,
place and date
|
Electronic
Tendering Network, February 25, 2005
|
|
Bids
closed on
|
March 18, 2005
|
|
Number
picking up bid documents
|
9
|
|
Number
responding to bid
|
5
|
DETAILED PRICING INFORMATION as
submitted and corrected:
Contractor
|
Base Price (excl. GST, including testing allowance)
|
Provisional Price (all items excl. GST)
|
|
DDR Landscape
Contractors
|
$870,165.50
|
$18,800.00
|
|
Gateman Milloy
|
$883,961.81
|
$15,605.00
|
|
Melfer Construction
|
$889,486.10
|
$23,100.00
|
|
Rutherford Construction
|
$909,402.41
|
$31,132.60
|
|
Pine Valley
|
$912,681.12
|
$21,400.00
|
The tender was
evaluated based on the selection of the lowest qualified bid for the base bid
and the combined base bid and provisional bid items. The bids have been verified for accuracy and
compliance with the tender terms and conditions. Mathematical errors in the
bids were corrected and are included in this report.
FINANCIAL CONSIDERATIONS:
Summary of costs
for this project:
Base
Bid Price to DDR Landscape Contractors $870,165.50
Provisional
items to DDR Landscape Contractors $18,800.00
Construction
Contingency $85,000.00
$973,965.50
Staff recommend that funding for this project in the amount of $973,965.50 be approved
from the following:
§
“Woodbine North Community Park” (account #81-5350-5190-005) in the amount
of $527,856.00 and from;
§
“Additional
Park Elements”(account #81-5350-6643-005) in the amount of $446,109.50
BUSINESS UNITS CONSULTED AND AFFECTED:
The Finance and Purchasing
Departments have reviewed this report and support the recommendations.
|
|
|
|
|
Valerie Shuttleworth, M.C.I.P., R.P.P.
Director, Planning and Urban Design
|
|
Jim Baird, M.C.I.P., R.P.P.
Commissioner of Development Services
|
Q:\Development\Design\linda\Parks\F&ATenderWoodbine North.doc
