VARLEY-McKAY
ART FOUNDATION OF
TOWN OF
The
MINUTES
Attendance:
|
Members |
Staff |
|
Howard
Back, Vice Chair |
John
Ryerson, Director |
|
Nancy Coxford |
Barb Roth, Director |
|
Karen Chadwick |
Judi Kosch, Committee Secretary
|
|
Lana Champion |
|
|
Anna Gauci |
Regrets |
|
Don Hindson |
Councillor Erin Shapero |
|
Patty Loveland |
Heather Sifton |
|
Bob McCulloch |
Regional Councillor Jim
Jones |
|
Stan Neal |
|
|
Bill Pickering, Chair |
|
|
Beverly Schaeffer |
|
|
Brian Roman |
|
|
|
|
The fourth meeting of the Varley-McKay Art Foundation of
1.
ADOPTION OF THE MINUTES OF THE
MEETING
HELD ON
Moved by Don Hindson
Seconded by Nancy Coxford
THAT THE MINUTES OF THE VARLEY MCKAY ART
FOUNDATION OF
CARRIED
2.
CHAIRMAN’S OPENING REMARKS – The Chair spoke
briefly on a variety of issues; it was agreed that pins and name badges would
be provided for all Foundation members to wear at all Art Gallery
functions. The Chair encouraged members
to be sure to view the Childhood Revisited exhibition – its an excellent show! On behalf of the Foundation, sincere thanks
for the efforts of
3. NEW BUSINESS
a)
Director’s report - John Ryerson
advised that the baby grand piano, donated by Dolores Smith, has arrived and is
in excellent condition – John is looking forward to developing a music program with
the upcoming Jazz Festival. He will
arrange to have Katerina Atanassova attend the next meeting to give a brief
update on the Varley research she is carrying out. The donor wall has not been updated since
1997 and he has ordered plaques for those who have donated substantially since
that time; the following will be added:
Loblaws,
b)
Terms of Office – The Chair spoke briefly
on this issue – reviewed those members whose terms
would have been up prior to the merger of the Gallery Board and the Foundation
Board
and those whose terms expire in 2006; he called on members to advise him of
their intentions relative to this. He
will meet with Howard Back and Barb Roth and consult with Board members to
create a schedule of one third per year and will report back at the next
meeting.
c)
Art Auction – Bob McCulloch stated that while it appeared
that everyone had an enjoyable evening and there were a lot of new faces in
attendance, the art did not sell as well as hoped; the set up was excellent and
the volunteers on site did a tremendous job; the consensus appears to be that
changes are necessary to refresh the event. The Development Committee is
exploring alternatives and has yet to complete the analysis; and will report
back to a later meeting
On a motion by Don
Hindson, seconded by Nancy Coxford, and unanimously carried, sincere thanks
were extended to John Ryerson, Bob McCulloch and
d)
Homes for the Holidays – Karen Chadwick
thanked Mayor Don Cousens and Barb Nanninga for their assistance in obtaining a
major sponsor for this event – Best Homes who have donated $10,000; she went on
to provide an update on the details – kits will be going out within the next
week or so to garner further support/sponsorships – members should be receiving
their kits next week; the group of volunteers are eager to work towards a
highly successful evening. It is also
planned to sell tickets at the upcoming Unionville Festival in June.
e)
Report of sub-committee examining Foundation
Memorandum of Understanding – The Chair advised that the review is progressing
well – there are several areas of concern in the draft, which have been
discussed with Commissioner Sales. The
memorandum of understanding will be re-drafted and the sub-committee will meet
shortly to review these items and follow up with a meeting with Town
staff. The sub-committee will provide an
update at the next meeting.
f)
Report on McKay House Renovations – John Ryerson
provided a status update on the renovations – considerable structural damage
has been uncovered which will result in delaying the completion until the end
of July – this delay means cancelling more rentals and moving the art camp to
the gallery shop to mitigate the impact on operations. There followed considerable discussion on the
ramifications of increased expenses, delaying the fundraising for the
garden/landscaping. A report to Council
is being prepared on the campaign. The Town is evaluating the financial
requirements to address the structural issues uncovered. Barb Roth will be meeting
with Commissioner Sales to discuss these issues and will report back.
Nancy Coxford spoke
of the promotional item she is putting together for the garden/landscaping
fundraising – a ‘seed bucket’ will be sold for $5.00 with proceeds going
towards this event. Since fundraising
campaigns are significantly boosted by a show of unanimous support by Boards,
Foundation members are being called on to make a donation to the garden
project. Donations will be strictly
confidential and be considered as charitable donations hence qualify for a tax receipt. Board members are asked to contact John
Ryerson with their commitments. Nancy Coxford asked for volunteers to help out
at the Unionville Festival by selling the ‘seed buckets’ on June 4 and 5
between the hours of
.
4. COMMITTEE REPORTS
a) Program and Operations Committee - John Ryerson spoke of the extensive work going
into the preparation of the application for Ontario Arts Council funding – it
is the intent to apply for a grant of $25,000, which must be used solely for
new programming expenditures. It is 100% dollars i.e. no matching
requirement. Since we are a first time
applicant and the grant program has no new funds, the amount is not, by any
means, a sure thing.
On
a motion by Stan Neal, seconded by Bob McCulloch, and unanimously carried, the
Foundation supports management making an application to obtain a grant of
$25,000 from the Ontario Arts Council. Details will be reported on at the June
meeting.
Beverly Schaeffer left the
meeting.
b) Art Committee – Stan Neal discussed the Committee’s review of the proposed strategy
for the upcoming art auctions and recommendations of the Art Committee.
On a motion by Nancy Coxford, seconded by
Howard Back, and unanimously carried, approval was given to proceed.
c) Volunteer Committee – Deferred to next meeting.
d) Development Committee – covered under main agenda.
5. OTHER BUSINESS
General items – John Ryerson read a letter of thanks from Richard Talbot on behalf of
the Unionville Village Association for their recent visit and AGM at the
Gallery.
There were concerns raised with respect to the
roping off between the Church parking lot and the Gallery – Barb Roth will look
into this and report back.
Patty Loveland encouraged members to get more
new sponsors – it is an integral part of the success of the Gallery.
6. DATE OF NEXT MEETING
The next regular meeting of the Varley-McKay
Art Foundation of
7. ADJOURNMENT
There being no further
business, it was agreed to adjourn.
On a motion by Howard Back and seconded by
Patty Loveland, the meeting adjourned at
CARRIED
Art0500525minutes