COMMUNICATIONS COMMITTEE MEETING
CANADA ROOM,
MAY 30, 2005
NOTES
Attendance
Members:
Deputy Mayor F.
Scarpitti
Regional Councillor J.
Jones (
Councillor A. Chiu
Staff:
John Livey, Chief
Administrative Officer
Andy Taylor,
Commissioner of Corporate Services
Janet Carnegie,
Director, Corporate Communications
Marjorie Rebane,
Manager, Corporate Communications
Linda Harlock, Website
Administrator
Diane Sewell,
Assistant Communications Coordinator
Judy Kee, Committee Clerk
The Communications
Committee meeting convened, without quorum, at the hour of
1. UPDATE
ON GREAT HALL
HDTV System
Ms. Janet Carnegie, Director, Corporate Communications, provided a
brief update on the status of the installation
of the 61” HDTV system in the Great Hall.
Members were given a preview of the type of information that will be on
a continuous loop to be displayed on the screen. The material can be updated on a daily
basis. While there is no sound with the
on-going information display, the system is equipped with sound which will be
used as appropriate.
Display Case Design/Quote
Ms. Janet Carnegie, Director, Corporate Communications, provided an update on the approved display case for the Great Hall, and advised that three vendors have been contacted regarding its design and installation.
Members were advised that a custom design,
made of glass and aluminum, with halogen lighting, may be available by June 1st. Once the design has been approved, building
and installation of the units would take approximately six weeks.
2. TOWN PAGE IN LOCAL
NEWSPAPERS
Ms. Janet Carnegie, Director,
Corporate Communications, advised that some adjustments have been made to the
Town’s Page in the local newspapers, and provided a sample of the new, less
cluttered, format. In addition, Members
received a “process sheet” on the procedure to follow to place information on
the Town Page.
Staff advised that positive
feedback has been received to date from residents regarding the Town Page, and
noted that it is perceived to be one of the preferred means of information
distribution. A survey will be sent out to
residents in the fall.
3. PROPOSED FUTURE
MEETING DATES
Members had before them proposed
future meeting dates for the remainder of 2005.
These meetings would be held immediately following meetings of General
Committee, as follows:
·
Monday, June 20 (if necessary only – General Committee agenda
expected to be large)
·
Meetings in July or August – at call of Chair
·
Monday, September 19
·
Monday, October 17
·
Monday, November 21
·
Meeting in December – at call of Chair
It was agreed that the June 20th meeting would only be
held if necessary.
ADJOURNMENT
The Communications Committee meeting adjourned
at the hour of