GENERAL COMMITTEE

 

 

 

 

 

TO:

Mayor and Members of Council

 

 

 

 

FROM:

Jim Baird, Commissioner of Development Services

Valerie Shuttleworth, Director of Planning & Urban Design

 

 

 

 

PREPARED BY:

Linda A. Irvine, Manager, Parks and Open Space Development

 

 

 

 

DATE OF MEETING:

2005-Jun-20

 

 

 

 

SUBJECT:

Up-fronting of the Design and Construction of Two Parks in the Box Grove Community by Box Grove Hill Developments Inc.

 

 

 

 

 

 

RECOMMENDATION:

THAT the report dated June 20, 2005, to General Committee, entitled “Up-fronting of the Design and Construction of Two Parks in the Box Grove Community by Box Grove Hill Developments Inc.” be received;

 

AND THAT Council approve the request by Box Grove Hill Developments Inc. to up-front the cost of design, construction and contract administration of two parks identified as Block 737 (0.286 ha or 0.707 ac) and Block 738 (0.278 ha or 0.686 ac) in draft plan of subdivision 19TM-030012, subject to the following conditions:

 

  1. That Box Grove Hill developments Inc. up-front the cost of the design, construction and contract administration of these two parks to a minimum value of $135,000.00 per acre which totals approximately $188,055.00 inclusive of all applicable taxes;

 

  1. That Box Grove Hill Developments Inc. contribute an additional $50,000.00 for a gazebo structure in Block 738 to be built at the time that the park is constructed;

 

  1. That, subject to compliance with these terms and conditions, the Town of Markham reimburse Box Grove Hill Developments Inc. up to $188,055.00 towards this project from development charges for park development under the understanding that Box Grove Hill Developments Inc. may contribute additional funds above this amount (which includes the $50,000.00 noted above), which will not be reimbursable by the Town, towards the development of these parks;

 

  1. That the Town reimburse Box Grove Hill Developments Inc. for invoices paid on a single lump sum basis for all approved costs associated with the design, construction and contract administration, including all applicable taxes, of these two parks up to a maximum of $188,055.00, less the 10% holdback to be released to them upon final assumption of the park by the Town, after sufficient Development Charges for park development have been collected (90% of a maximum of $188,055.00) at the building permit stage for residential lots within the Box Grove Community to warrant repayment in full to the maximum allowable. No interest on such invoices shall be payable by the Town;

 

  1. That owners / developers within the Box Grove Community, including Box Grove Hill Developments Inc. not receive any credit towards park development charges and continue to pay the park development charge at the building permit stage for all present and future development phases of subdivisions within the Box Grove Community;

 

  1. That Box Grove Hill Developments Inc. hire a landscape architect who is a full member of the OALA, and approved by the Town, to provide professional design, contract document, and contract administration services, to the satisfaction of the Town;

 

  1. That Box Grove Hill Developments Inc. conform with the Town’s standard park and open space approval process which includes development of several design concepts, holding community input meetings, presentation to selected Standing and Advisory Committees as applicable, as well as review and approval by the Planning and Urban Design Department in consultation with the Parks Operations Department;

 

  1. That Box Grove Hill Developments Inc. tender out the construction of the park works in accordance with Markham’s Purchasing By-law, including a minimum of three bidders to the satisfaction of the Town and a 2 year detailed maintenance contract for the parks to the Town’s satisfaction as part of the tendered works. Costs for the 2 year maintenance contract are the responsibility of Box Grove Hill Developments Inc.;

 

  1. That, notwithstanding the requirement noted above in Condition (8), Box Grove Hill Developments Inc. shall also maintain the park to Town standards, from the time that it is built until such time as the parks would normally have been built (identified in the Town’s Development Charges Study as 2007 and 2008). The Town will not reimburse Box Grove Hill Developments for costs associated with this additional maintenance obligation for the park;

 

  1. That these parks be included in the Urban Design, Development Services Commission, 2007 Capital Budget submission which will include the amount to be reimbursed and the internal consulting fees.

 

 

 

PURPOSE:

This report seeks approval for Box Grove Hill Developments Inc. to up-front the costs of design, construction, and contract administration associated with development of two parks, identified as Blocks 737 and 738 in draft plan of subdivision 19TM-030012, in the Box Grove Community.

 

BACKGROUND:

As part of the overall parks and open space master plan for the Box Grove Community a 0.286 ha (0.707 ac) neighourhood park is to be developed on the north side of Collingham Place and a 0.278 ha (0.686 ac.) neighbourhood park is to be developed between Forestbrook Drive and Rizal Avenue.

 

OPTIONS/DISCUSSION:

In a letter dated October 21, 2004, Mr. David Stewart, Land Development Manager, for Box Grove Hill Developments Inc. requested permission from the Town to allow Box Grove Hill Developments Inc. to proceed with the design and construction of these neighbourhood parks in advance of the Town’s projected schedule. Box Grove Hill Developments Inc. is motivated to build this park early for marketing reasons and as such is hoping to start construction later in 2005 or early 2006, if possible.

 

As part of the draft plan of subdivision 19TM-030012, Box Grove Hill Developments Inc. committed to providing an additional $50,000 over and above the Town’s contribution for the development of a gazebo in one of the two parks.

 

In consideration of this request, this report seeks Council’s approval for the early delivery of these parks by Box Grove Hill Developments Inc. in accordance with the recommendations noted herein.

 

FINANCIAL CONSIDERATIONS:

In the year that this park is assumed for maintenance by the Town, additional resources will be required in the Parks Operations budget. Implications to the Tax Rate (10% of $188,055.00) will occur in 2007 when the Capital budget is approved. When designing the gazebo, staff will consider long-term maintenance, operational, and capital replacement cost implications.

 

 

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance and Parks Operations Departments have been consulted in the development of this report.

 

 

ATTACHMENTS:

Appendix A: Letter from Mr. David Stewart, Land Development Manager, Box Grove Hill Developments Inc.

Appendix B: Key Map

 

 

 

 

 

 

 

 

 

 

 

Valerie Shuttleworth, M.C.I.P., R.P.P.

Director of Planning & Urban Design

 

Jim Baird, M.C.I.P., R.P.P.

Commissioner of Development Services

 

 

Q:\Development\Design\linda\Parks\F&ABoxgroveParkReport.doc