|
|
REPORT TO GENERAL COMMITTEE |
|
|
|
|
|
|
|
|
TO: |
Mayor and
Members of Council |
|
|
|
|
FROM: |
Jerry Klaus, General Manager of
Waterworks |
|
|
|
|
PREPARED BY: |
Ernie Ting, Manager of Infrastructure Ivy Ho, |
|
|
|
|
DATE OF MEETING: |
|
|
|
|
|
SUBJECT: |
RFP Award - 032-R-05, Wastewater Collection System Rehabilitation
and Maintenance on Various Streets |
|
|
|
RECOMMENDATION:
THAT the report entitled “RFP Award – 032-R-05, Wastewater
Collection System Rehabilitation and Maintenance on Various Streets” be received;
AND THAT RFP 032-R-05 for “Wastewater Collection
System Rehabilitation and Maintenance on Various Streets” be awarded to the
lowest priced bidder, Liqui-Force Services (
AND THAT a separate blanket purchase order be issued for contingency in the amount of $60,710.97
exclusive of GST, the use of which will be governed by the Expenditure Control
Policy;
AND FURTHER THAT the award be
funded from
|
Year |
Project Name |
Account # |
Budget Remaining |
|
|
|
|
|
|
2004 |
Sewer System Upgrade |
53-6150-6015-005 |
$ 206,880.97 |
|
2004 |
Sewer Works – Infiltration Control
|
53-6150-6016-005 |
$ 438,800.00 |
|
2005 |
Sewer System Upgrade |
53-6150-6674-005 |
$ 180,000.00 |
|
|
|
TOTAL |
$ 825,680.97 |
PURPOSE:
The purpose of this report is
to obtain Council approval to award RFP 032-R-05 and proceed with the Capital
Project.
BACKGROUND:
The
rehabilitation of the sanitary sewers extends the life expectancy of the system
and reduces liabilities resulting from sewer backups or spill into the
environment. The rehabilitation work in this project covers both structural and
service repairs. Structural rehabilitation includes repairs of broken,
fractured and cracked pipes as well as repairs of service connections. Service
repairs include cleaning and removal of blockages such as calcite, grease,
roots and other debris. Reaming of protruding laterals and service laterals
repairs are also included.
All repairs and work under this contract are specified to use trenchless repair methods. Structural and service conditions repairs and rehabilitation are completed without any surface or road excavation. All repairs are completed through access from the manhole and completed inside the pipe. These methods result in financial savings and minimize impact of an open excavation repair on area residents and businesses.
The RFP was evaluated in a two stage
process. Stage One was evaluated based on technical pre-established criteria as
listed in the RFP. Proponents who
have attained a passing grade of 70% will be considered for Stage Two – Price
Evaluation. The contract will then be awarded to the lowest priced proponent
from Stage Two as stipulated in the RFP. Difficulty and complications in
formulating the two stage RFP evaluation and assessment process delayed the
2004 sewer rehabilitation projects. The 2004 and 2005 sewer projects budget
were combined to form this contract.
The RFP was issued in accordance with the
The technical evaluation team for Stage one
was conducted by 3 staff members from the Waterworks Division and a staff member
from Purchasing. The proposals were evaluated based on the following
pre-established evaluation criteria with results listed in Table A.
Table A
Desirable
Evaluation Criteria |
Weight |
Liqui-Force |
Sewer Matic |
|
1.
Company Experience and Qualifications |
25% |
22.5% |
21.1% |
|
2. Staff Experience and Qualifications |
20% |
20.0% |
20.0% |
|
3. Project Methodology, Materials and
Customer Service |
45% |
44.5% |
39.0% |
|
4. Project Schedule and Work Plan |
10% |
9.2% |
10.0% |
|
Grand
Total of Stage One, Technical Proposal – Evaluation Criteria # 1- 4 |
100% |
96.2% |
90.1% |
|
STAGE TWO – Price Proposed Exclusive of GST |
|
$764,970 |
$988,895 |
The bid documents have
been verified for accuracy and compliance with the RFP specifications and staff
are satisfied that all terms, conditions and bid prices comply with the Town’s
requirements. Liqui-Force was awarded
the same RFP in 2002-2003 and staff are confident that
they will continue to provide satisfactory service. Liqui-Force
unit prices under this year’s RFP have shown an overall increase of 1.5 % from
the previous contract.
FINANCIAL CONSIDERATIONS:
The award of RFP 032-R-05 for “Wastewater Collection System Rehabilitation and
Maintenance on Various Streets” to the lowest priced bidder, Liqui-Force
Services (Ontario) Inc., in the total amount of $764,970 exclusive of GST will
be funded from following accounts:
|
Year |
Project Name |
Account # |
Budget Remaining |
|
|
|
|
|
|
2004 |
Sewer System Upgrade |
53-6150-6015-005 |
$ 206,880.97 |
|
2004 |
Sewer Works – Infiltration Control
|
53-6150-6016-005 |
$ 438,800.00 |
|
2005 |
Sewer System Upgrade |
53-6150-6674-005 |
$ 180,000.00 |
|
|
|
TOTAL |
$ 825,680.97 |
A separate blanket purchase order will be
issued for contingency in the amount of $60,710.97 exclusive of GST, the use of
which will be governed by the Expenditure Control Policy.
ENVIRONMENTAL
CONSIDERATIONS:
None
ACCESSIBILITY
CONSIDERATIONS:
None
ENGAGE
21ST CONSIDERATIONS:
This report is consistent with the
following:
Infrastructure Management
To build, renew and strategically
manage the Town’s infrastructure to meet the demands and expectations of the
growing community.
Fiscal Stewardship
To ensure that resources are managed
responsibly and taxpayers receive the best value for their money.
BUSINESS
UNIT CONSULTED AND AFFECTED:
Contact Centre - residents to be
informed of the schedule and work to be done on each street.
Purchasing - has been part of the
RFP evaluation and award process. Upon receipt of the signed report, Purchasing
Department will initiate the execution of a purchase order for the contract.
___________________________________ ____________________________________
Peter Loukes, P. Eng., Jim Sales,
Commissioner of Community and
Director of Operations & Asset Management Fire Services
Q:\Commission
Share\Operations and Asset Management\Reports\2005\Waterworks\Tender Award
032-R-05, Wastewater Collection System Rehabilitation and Maintenance on
Various Streets.doc