General Committee
	TO:	Mayor and Members of Council
	FROM:	John Livey, Chief Administrative Officer
	PREPARED BY:	Andy Taylor, Commissioner of Corporate Services
	DATE OF MEETING:	2005-June-20
	SUBJECT:	Amendment to By-law 4-2000 - A by-law to appoint a Chief Administrative Officer

RECOMMENDATION:

THAT By-law 4-2000 be amended to delegate authority to the Chief Administrative Officer, or designate, to call public meetings; grant site plan approval; grant extensions and minor revisions to draft plan approvals; approve street names; grant draft plan or condominium approval; initiate special advertising and be authorized to act on any general administrative issues that may be necessary in the absence of Council during the annual summer break except as noted in this report, in which case the General Committee shall be the delegated approval authority;

THAT By-law 4-2000 be amended to authorize the Chief Administrative Officer to award any required contracts greater than $350,000 for the annual Council summer break, which are in compliance with the Town’s Purchasing By-law and which are within budget as approved by Council;

AND THAT the Treasurer report back every September to the General Committee as to the awards made by the Chief Administrative Officer.

PURPOSE:

Council normally calls a recess during the summer months (July and August). To permit regular business activities of the Town to continue throughout the summer such as planning, purchasing and personnel issues, Council annually approved the delegation of authority to the Chief Administrative Officer, or designate, to call public meetings; grant site plan approval; grant extensions and minor revisions to draft plan approvals; approve street names; grant draft plan or condominium approval; initiate special advertising and award any required contracts greater than $350,000 which are in compliance with the Town’s Purchasing By-law and which are within budget.

Given the routine nature of this annual delegation of authority, staff is recommending that By-law 4-4000, “A by-law to appoint a Chief Administrative Officer” be amended to reflect the automatic delegation of authority to the CAO for these matters during Council summer break during July and August each year.

The Treasurer will submit a report in September to the General Committee outlining contracts awarded this period. Members of Council will also be briefed by the C.A.O. in September each year with regard to planning approvals which occurred during the summer.

The C.A.O., in consultation with the Mayor will convene a special session of the General Committee should action be required with regards to items of importance or of an emergency nature not covered in the delegated authority. In such case, Council’s authority shall be delegated to the General Committee. This policy is consistent with past practices.

FINANCIAL CONSIDERATIONS:

None.

BUSINESS UNITS CONSULTED AND AFFECTED:

None

ATTACHMENTS:

None

Andy Taylor, Commissioner, Corporate Services

John Livey, Chief Administrative Officer

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