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TO: |
Mayor and Members of Council |
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FROM: |
Jim Baird , Commissioner, Development
Services Valerie Shuttleworth, Director of
Planning and Urban |
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PREPARED BY: |
David Clark, Town Architect |
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DATE OF MEETING: |
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SUBJECT: |
A Report to Establish the |
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RECOMMENDATION:
That the report dated
And That Council endorse the establishment of
the Markham Parking Committee;
And That Council endorse the role and mandate
of the Markham Parking Committee, attached as Appendix A to the report;
And That the Markham Parking Committee be
constituted as a committee comprising the whole of Council;
And Further That Council authorize that Town
staff resources from the appropriate departments be provided to support the role,
mandate and activities of the Committee.
PURPOSE:
The purpose of this report is to establish the
Markham Parking Committee and endorse the role and mandate of the Committee.
Council is also being requested to establish the Committee as a committee
comprising the whole of Council. Staff
resources will be required on an ongoing basis to support the mandate of the
Committee and provide guidance and direction to the operation and expansion of
the paid parking programme throughout the Town.
BACKGROUND:
At the Council meeting of May 30, 2005 Council adopted
the recommendations of a report entitled “ Establishing a Paid Parking
Programme in the Town of Markham “ that approved in principle, amongst other
matters, the establishment of a Markham Parking Committee. Three geographic
areas of the Town were identified for the installation of the first phase of on
street metering. On
Following the completion of a successful
RFP process to acquire the parking equipment and the receipt of formal approval
from the Ontario Court for the schedule of set fines, the first phase of the
on-street paid parking programme was rolled out in early September. On street
paid parking is currently operational in the
DISCUSSION:
The role and mandate of the Markham Parking Committee is described in
Appendix A, “Description of the Role, Mandate,
Composition, Responsibilities and Administrative Procedures of the Markham
Parking Committee” attached to this report. The Committee will be comprised of
the whole of Council and hold office for the term of Council. The Committee
will select its own chair. The Committee will meet regularly and consider
submissions, updates and materials prepared by staff that impact or further the
Town’s paid parking programme. The Committee will make recommendations to
Council for its consideration and action.
The
Markham Parking Committee will play a key role in guiding the operation and
expansion of the Town’s paid parking programme. The Committee’s mandate is
critical role in implementing paid parking as a component of the Town’s long
term transportation and travel demand management strategies that support the
Town’s continued growth and urbanization. The Committee will oversee and guide
the expansion of the paid parking programme to include additional on street
paid parking facilities within the Town as well as the development and
operation of off street public parking in lots and ultimately in structures as
those needs and opportunities are defined. Over the long term the Committee’s
paid parking mandate is planned to generate surplus revenues to act as a
funding source for investment in the supply, distribution and functioning of
the Town’s public parking facilities.
Staff
will be required to provide administrative support to the Committee and to prepare
materials for consideration by the Committee including: agendas, operational
updates, financial updates and statements, budgets, proposed additions to the
paid parking programme and updates on opportunities or issues that may arise.
The
Committee is expected to meet on a regular basis and not less than quarterly.
Staff recommend that Parking Committee meetings be held in association with the
timing and as a continuation of the quarterly meetings of the Markham
Enterprise Corporation. The Committee may meet on a more frequent basis at the
discretion of the Committee and Chair to deal with any urgent matters arising.
The proposed meeting schedule; in conjunction with Markham Enterprise
Corporation, will provide a more efficient use of staff and Councillor’s time
as well as anticipate an eventual consolidation of the paid parking programme
into Markham Enterprise Corporation as parking operations and opportunities
grow and mature over time.
Key
staff should be coordinated through the Strategic Initiatives division of the
CAO’s office and include staff from the Clerks Department, By-law Enforcement
and Licensing, Transportation
FINANCIAL CONSIDERATIONS:
The
financial considerations related to the establishment of the first phase of the
paid parking programme in the Town were brought forward and endorsed by Council
on
ENVIRONMENTAL CONSIDERATIONS:
There
are no direct environmental impacts to this report.
ACCESSIBILITY CONSIDERATIONS:
There
are no direct accessibility impacts to this report.
BUSINESS UNITS CONSULTED AND AFFECTED:
The
Clerks Department was consulted in the preparation of the report. Senior staff
resources will be required from the appropriate departments on an ongoing basis
to support the role and mandate of the Markham Parking Committee.
ATTACHMENTS:
Appendix
A: Description of the Role, Mandate,
Composition, Responsibilities and Administrative Procedures of the
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Valerie Shuttleworth, M.C.I.P., R.P.P., Director of Planning and Urban |
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Jim Baird, M.C.I.P., R.P.P., Commissioner,
Development Services |
Q:\Development\Planning\Teams\Markham
Centre\Parking Strategy\Report Establishing Mrkm Parking
committee.gen.ctte.2005.doc
APPENDIX A
Description of the Role, Mandate,
Composition, Responsibilities and Administrative Procedures of the
___________________________________________________________
Mandate
Markham Parking is
a Committee of Council, whose mandate is to make recommendations to Council on
the development, management, maintenance and operation of the Town’s paid
parking facilities on Town streets or on municipally owned or controlled
property with a view to achieving a self sustaining financial basis and to
contribute surplus revenues to a parking reserve fund to be used for
improvements to the supply, distribution and functionality of public parking
facilities.
Composition
Markham Parking consists
of members of the whole of Council, including a Chair, elected from among the
members of Markham Parking.
Markham Parking members
will hold office for their term of Council.
Role
and Responsibilities of
1. Provides comment, input and direction
to the development, operation, maintenance and management of the Town’s on-street
paid parking and paid parking facilities on municipally owned or controlled
property;
2. Meets on a regular basis, and not less
than quarterly to review progress updates or other business of Markham Parking
and provide comment, input and/or direction to staff and recommendations to
Council;
3. Considers
any specific matters arising, events or opportunities that impact or may impact
the operations or mandate of Markham Parking and recommend such actions that
may be required to address such matters to Council directly for its
consideration and approval;
4. Reviews
proposed amendments to bylaws regulating the use and operation of parking
facilities, including penalties for contravention of such bylaws and recommend
proposed amendments to Council for Council’s consideration and approval;
5. Reviews
proposed business arrangements or proposed land or building transactions that
will further the Town’s Paid Parking Programme and recommend proposed
transactions or arrangements to Council;
6. Reviews
annual financial statements for the operations of the Paid Parking Programme and
forward such to Council for consideration and approval;
7. Reviews
annual budgets in association with the Town’s annual budgeting process for the
extension of the Paid Parking Programme and forwards such budget for Council’s
consideration and approval;
8. Reviews
operational updates and quarterly financial updates prepared by staff and
provides comment, input and/or direction to staff and recommendations to
Council.
Administrative
Procedures
The Chair may call additional meetings at
the Chair’s discretion to consider any specific matters arising, events or
opportunities that impact or may impact the mandate of Markham Parking.
Staff shall prepare an annual budget for
review and approval of Markham Parking that will:
(i)
identify
new streets or lots planned or proposed to be added to the mandate of the Paid
Parking Programme;
(ii)
identify
capital requirements (including land acquisition and construction)
(iii)
identify
operating costs;
(iv)
identify
new resources that will be required to fulfill the Authority’s mandate;
(v)
identify
anticipated revenues; and
(vi)
identify
anticipated required contributions to the parking reserve fund.
Staff shall prepare agendas and submit required
operational updates for the consideration of Markham Parking at its regular
meetings.
Staff shall prepare and submit quarterly
financial updates for the consideration of Markham Parking.
Staff shall prepare an annual financial
statement for the review and consideration of Markham Parking prior to
submission to Council.
Staff shall identify, evaluate and bring
forward recommendations or actions for consideration by Markham Parking
regarding any matters, events or opportunities outside of planned activities
that impact or may impact the operations and mandate of the Paid Parking Programme.
Capital equipment or services required by
the Paid Parking Programme to implement annual approved budgets will be
acquired through the Town’s normal purchasing procedures.
For accounting purposes and the
determination of net revenues to be contributed to the parking reserve fund:
(i)
gross
revenues mean all revenues attributed to
the operation and use of the parking facilities under the mandate of the
Paid Parking Programme including revenues derived from penalties or fines
assessed and collected as a result of contraventions of the provisions of the
parking bylaw.
(ii)
operating
costs mean all attributable direct and apportioned indirect costs (determined
in consultation with Finance Staff) associated with the operation, maintenance,
and management of the parking facilities under the mandate of the Paid Parking
Programme including staffing, equipment, revenue collection, accounting etc.
