GENERAL COMMITTEE – COMMUNITY SERVICES AND ENVIRONMENT COMMITTEE
	TO:	Mayor and Members of Council
	FROM:	Barbara M. Roth, Director, Recreation and Culture Services
	PREPARED BY:	Glen Taylor, Manager, Community Centre Operations
	DATE OF MEETING:	2005-Dec-05
	SUBJECT:	Revised Town of Markham Halls – Alcohol Policy

RECOMMENDATION:

THAT the report entitled Revised Town of Markham Halls – Alcohol Policy be received;

AND THAT Council approve the addition of new facilities as outlined in the report;

AND THAT in the future staff be authorized to add new facilities to the policy as they open to the public;

AND FURTHER THAT the Town of Markham Halls – Alcohol Policy be revised to reflect these changes.

PURPOSE:

The purpose of this report is to update the Town of Markham Halls – Alcohol Policy to include the new facilities listing as well as insurance requirements for permit holders of Town-owned facilities.

BACKGROUND:

After reviewing the Town of Markham Halls – Alcohol Policy it was noted that the policy required revisions to include facilities that are now under Recreation and Culture’s umbrella.

Facilities that will be added to the policy include:

Category A

Civic Centre Building and Grounds

Markham Train Station

Unionville Train Station

Frederick Horsman Varley Art Gallery of Markham Courtyard

Lobby

Exhibition Area

Angus Glen Community Centre Gymnasium

Activity Room 1

Activity Room II

Activity Room III

Meeting Room A

Meeting Room B

Seniors Centre

Thornhill Seniors Centre

Rouge River Community Centre Auditorium

Poolside Lounge

Pingle House

Markham Museum Reception Centre

Ward Building

Church Basement

Mt. Joy School

Category B

Angus Glen Community Centre Arena Pads

Kathleen Gormley McKay Arts Centre Grounds

Category C

It is recommended that all the locations listed below be identified as “Category C” locations and that Council approve special occasion permits for these sites on a case-by-case basis.

· Toogood Pond - (Jazz Festival has hosted events there in the past and Unionville Festival moved one there this year)

· Crosby Park & Concession Stand – town-owned but the Lions Club operates

· Gazebos in parks - the newer parks have Gazebo's and permits will be approved on a case-by-case basis.

Permit Holder Liability Insurance

All Special Occasion Permit (SOP) holders must purchase or provide proof that they have a minimum of $2,000,000 of liability insurance for events. The Town of Markham must be named as additional insured under the insurance policy. The policy must include full participant coverage. Personal liability insurance would be accepted if the following criteria is met.

· A SOP holder must show proof that they have personal liability insurance of $2,000,000 as part of their own homeowner’s or a tenant’s insurance package.

· Name the Town of Markham as an additional insured

Public Alcohol Liability (PAL) Insurance is available to clients who cannot provide insurance through their residential or commercial insurance policy.

BUSINESS UNITS CONSULTED AND AFFECTED:

Operations & Asset Management

Strategic Services

FINANCIAL CONSIDERATIONS:

There is no financial impact to the Town of Markham, but SOP holders will be responsible for PAL premiums.

Appendix A – Town of Markham Halls – Alcohol Policy (copy available in the Clerks Department)

Barbara M. Roth, R.D.M.R. Director, Recreation and Culture Services

Jim Sales Commissioner, Community and Fire Services

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