GENERAL COMMITTEE

 

 

 

 

 

TO:

Mayor and Members of Council

 

 

 

 

FROM:

Peter Loukes, Director of Operations

 

 

 

 

PREPARED BY:

Paul Ingham, General Manager Operations

Alex Moore, Senior Buyer

 

 

 

 

DATE OF MEETING:

December 5th, 2005

 

 

 

 

SUBJECT:

Blanket Purchase Order Extension-B5-15 Vidome Construction Limited (Contract # 010-T-05).

 

 

 

 

RECOMMENDATION:

THAT the report entitled, Blanket Purchase Order Extension – B5-15 Vidome Construction Limited (Contract # 010-T-05) be received;

 

AND THAT Blanket Purchase Order B5-15, for the restoration of concrete curb & sidewalk, be increased an additional $ 175,000.00 to accommodate anticipated expenditures for the remainder of the 2005 season;

 

AND THAT the funding available in Capital Accounts (083-6150-6753-005, 050-6150-6615-005, and 050-6150-6208-005) be utilized to cover the cost of additional concrete works;

 

PURPOSE:

The purpose of this report is to obtain approval to increase Blanket Purchase Order B5-15 for the restoration of concrete curb and sidewalks in order to complete the budgeted projects for the balance of the 2005 season.

 

BACKGROUND:

On February 28, 2005, Council approved tender award report 010-T-05 Restoration of Concrete Curb and Sidewalks. Blanket Purchase Order B5-15 assigned to this tender was established at $1,622,000.00 (exclusive of GST) for the 2005 season. The value of this Purchase Order and original capital account has been exceeded.

 

In accordance with the Expenditure Control Policy, approval from Council is required for any capital overruns greater than $100,000.00.

The Operations Department requires Blanket Purchase Order B5-15 to be increased an additional $175,000.00 to accommodate anticipated expenditures for restoration of concrete curbs and sidewalks for the remainder of the 2005 season. (See Table “A”)

Table ‘A’

PO Number

B5-15

Vendor

Vidome Construction Limited

PO Amount

$1,622,000.00

Spent to Date

($1,611,102.00)

Sub-Total

$     10,898.00

Invoices outstanding for this PO

($     83,610.00)

Funds required to complete PO

($     72,712.00)

Total increase required

$  174, 999.00

Requested Increase

$  175,000.00

 

An increase is required for 2005 to accommodate the completion of carry over projects included in the Operations Department’s 2004 Capital Budgets, as well as additional projects in 2005 from various departments.  The existing contract provides the Operations Department with the opportunity to take advantage of favourable prices from the 2005 tender award and complete concrete curb and sidewalk works associated with the Capital Projects identified in the accounts listed below. 

 

FINANCIAL CONSIDERATIONS

Funding is available in the following Operations Department and Engineering Accounts.

083-6150-6753-005        Sidewalk requests                                        $ 160,000.00

050-6150-6615-005        Localized Repairs Curb & Sidewalks                      $     3,333.00

050-6150-6208-005        Boulevard Repairs                                        $   11,667.00

Total Available:                                                                                     $ 175,000.00

Operations and Purchasing Division will review this contract upon completion of the 2005 season. Adjustments will be made in accordance with the approved 2006 Operating and Capital budget.

 

 

 

 

 

 

 

Peter Loukes, P.Eng.

Director of Operations and Asset Management

 

 

 

Jim Sales,

Commissioner, Community and Fire Services

 

 

 

Q:\Commission Share\Operations and Asset Management\Reports\2005\ 0545Operations\Blanket PO Extension B5-00015 Vidome Construction Ltd.