GENERAL COMMITTEE (Finance and Administration)

 

 

 

 

 

TO:

Mayor and Members of Council

 

 

 

 

FROM:

Alan Brown, Director of Engineering

 

 

 

 

PREPARED BY:

Renée Chong, Project Engineer

Allan Arbuckle, Manager of Infrastructure & Capital Works

Steven Sydij, Senior Construction Buyer

 

 

 

 

DATE OF MEETING:

January 9, 2006

 

 

 

 

SUBJECT:

Tender Award #153-T-05

John Street Sanitary Sewer, CNR to North Don Collector Sewer

 

 

 

 

RECOMMENDATION:

THAT the report entitled “Tender Award # 153-T-05 John Street Sanitary Sewer, CNR to North Don River Collector Sewer” be received;

 

AND THAT the contract for tender #153-T-05 John Street Sanitary Sewer, CNR to North Don River Collector Sewer be awarded to the lowest price qualified bidder, CO-X-CO Construction Ltd. in the amount of $740,823.00 exclusive of GST;

 

AND THAT a contingency amount of $74,100.00 exclusive of GST be established to cover any additional costs and that the Director of Engineering be authorized to approve expenditure of this contingency amount up to the specified limit;

 

AND THAT staff be authorized to select a qualified consulting engineering firm in accordance with the Town’s purchasing bylaw to provide geotechnical, materials and hydrogeological testing services during construction in the upset limit amount of $20,000.00 exclusive of GST;

 

AND THAT the consulting services contract with Mac Viro Consultants Inc. for this project be increased by a total of $59,510.00 exclusive of GST to cover the cost of services not included in the consultant’s original terms of reference including the preparation of a Permit to Take Water, Re-tendering of the project and supervision of a two stage construction project;

 

AND THAT the John Street Sanitary Sewer, CNR to North Collector Sewer project budget in the total amount of $1,003,378.00 outlined on page 3 be approved;

 

AND THAT funding be provided from the following sources:

 

 

AND THAT upon payment of all invoices and engineering fees, any remaining funds will be returned to the original funding source, the developer, Townhomes of Thornhill Village Inc.

 

PURPOSE:

The purpose of this report is to award the contract for the construction of the John Street Sanitary Sewer, CNR to North Don River Collector Sewer which includes a municipal water connection to provide sanitary services and potable water for the new Townhomes of Thornhill Village development at the northeast corner of John Street and Bayview Avenue.

 

BACKGROUND:

In order to accommodate the future townhouse development of 356 lots proposed by The Townhomes of Thornhill Village Inc. it was determined through sanitary flow monitoring that a new sanitary sewer would be required to accommodate the additional flows. 

 

This project was originally tendered on July 13, 2005 however, due to the necessity of a Permit to Take Water in the Pomona Creek area and new developments in methods to construction the project was re-tendered on December 7, 2005.  Construction will now take place in two phases.  Phase one Bayview Avenue to CNR and phase two Baywood Court to the North Don Collector (Attachment A).

 

 PROJECT APPROVALS

All required approvals for the project have been secured including Toronto and Region Conservation Authority (Fill, Construction alteration to Waterway Permit), the Region of York (Permit to connect to the North Don Collector Sewer) and  Ministry of Energy and the Environment (Permit To Take Water).

 

DISCUSSION

The tender was issued in accordance with the Purchasing By-law 2004-341.  Staff and the consultant have reviewed the bid documents and are satisfied that all terms, conditions, bid prices and specifications comply with the Town’s requirements.  The tender results are summarized below:

 

BID INFORMATION

Advertised, place and date

Electronic Tendering Network (Nov. 23, 2005)

Bids closed on

Friday December 9, 2005

Number of contractors picking up bid documents

 10

Number of contractors responding to bid

 5

 

Detailed pricing information as submitted is as follows;

 

Contractors

Prices Exclusive of GST

1

CO-X-CO Construction Ltd.

$740,823.00

2

North Rock Group

$825,575.21

3

Advice Contracting Ltd.

$830,529.88

4

Comer Group Ltd.

$1,016,650.00

5

Drainstar Contracting Ltd.

$1,052,000.00

 

 

 

 

 

PROJECT SCHEDULE

Subject to Council’s award of this tender, construction of the east portion of this project (Bayview Avenue to CNR Corridor) is scheduled to commence January 2006 and will be completed by March 15, 2006.  The west portion of the project (Baywood Gate to the North Don Collector Sewer) will be constructed from July 1, 2006 to September 15, 2006 in conjunction with TRCA’s restrictions for work in the Pomona Creek Area.

 

FINANCIAL CONSIDERATIONS

Upon closing the tender and reviewing the total costs of this project it was determined that there was a shortfall of $311,228.00 to complete this project. The Town served written notice to the developer in accordance with the Site Plan Agreement and received the $311,228.00 to bring the total funding available on this project to $1,003,378.00. 

 

The total cost of constructing this project is as follows:

 

 

It is recommended that the contract for tender #153-T-05 John Street Sanitary Sewer, CNR to North Don River Collector Sewer be awarded to the lowest qualified priced bidder, CO-X-CO Construction Ltd. in the amount of $740,823.00 exclusive of GST. A contingency amount of $74,100.00 exclusive of GST will be established to cover any additional construction costs.  Authority to approve expenditure of this contingency amount up to the specified limit will be limited to the Director of Engineering.

 

In accordance with the Town’s purchasing bylaw staff will select a qualified consulting engineering firm to provide geotechnical, materials and hydrogeological testing services during construction in the upset limit amount of $20,000.00 exclusive of GST. The consulting services budget for the project requires an increase of $59,510.00 (41,510.00 + 18,000.00) exclusive of GST to cover the cost of services not included in the consultant’s original terms of reference including the preparation of a Permit to Take Water, Re-tendering of the project and supervision of a two stage construction project.

 

The John Street Sanitary Sewer, CNR to North Collector Sewer project, in the total amount of $1,003,378.00 is fully funded from The Townhomes of Thornhill Village Inc. through their Site Plan Control Agreement.

 

Financing will be accessible through Engineering Account # 083 5350 6151 005 and upon payment of all invoices, any remaining funds will be returned to Townhomes of Thornhill Village Inc.

 

 

 

ATTACHMENTS

 

Attachment “A” – Site Location

Attachment “B” – Consultant’s tender recommendation letter

 

 

 

 

 

 

 

Alan Brown, C.E.T.

Director of Engineering

 

Jim Baird, M.C.I.P., R.P.P.

Commissioner of Development Services