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Report to General
Committee
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TO:
|
Mayor and Members of Council
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|
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FROM:
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Andy Taylor, Commissioner of Corporate Services
Barb Cribbett, Treasurer
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PREPARED BY:
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Ivy Ho, Purchasing Supervisor
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|
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DATE OF MEETING:
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January 23, 2006
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SUBJECT:
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Staff Awarded Contracts for the
period from
November 1 to December 31,
2005
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RECOMMENDATION:
THAT the report entitled “Staff Awarded Contracts for the period from November 1 to December 31, 2005” be received.
PURPOSE:
To inform
Council of contracts awarded by staff for the period from November 1 to December 31, 2005 as per Purchasing By-Law 2004-341.
EXECUTIVE
SUMMARY:
Council at its
meeting of November 30, 2004 approved By-Law
2004-341, A By-Law Establishing Procurement, Service and Disposal
Regulations and Policies. The By-Law
delegates authority to staff to award contracts up to a value of $350,000.00. It also stipulates that a monthly information
report be submitted by the Treasurer to the General Committee for all contracts
awarded by staff from $50,000.00 to $350,000.00.
BACKGROUND:
During the period from November
1 to December 31, 2005, the following contracts were awarded as listed in
Table A.
Table ”A”
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Qty.
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Award Details
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Description
|
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2
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Single Source Vendor
|
|
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1
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Sole Source Vendor
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|
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4
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Lowest priced bidder
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|
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2
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Highest ranked and second
lowest priced bidder
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9
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ATTACHMENTS:
Copies of the award reports as listed in Table
“A”.
CONCLUSION:
The bid was issued in compliance with the Purchasing By-Law 2004-341. Prior to awarding the contracts, Purchasing reviewed the bid documents and verified that
all terms, conditions and specifications complied with the Town’s
requirements.
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Barb Cribbett, Treasurer
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Andy Taylor, Commissioner, Corporate Services
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Q:\Finance
and Administration\Finance\Purchasing\2005 File Management\Reports to Standing
Committee\#8 Staff Award October 2005.doc
STAFF AWARD
REPORT Page 1 of 1
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To:
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John Livey, CAO
|
|
Re:
|
|
|
Date:
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November 10, 2005
|
|
Prepared by:
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Bob Nicholson,
Manager, Asset Management
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RECOMMENDATION
|
Recommended Supplier
|
Prestige Office
Interiors (POI)
|
|
Original Budget and Account #
|
$
358,000.00
33,600.00
175,000.00
350,000.00
$
916,600.00
|
056 6150 6566 005 Corporate Accommodation
056 6150 6301 005 Public Address System
056 6150 6565 005 Carpet Replacement
056 6150 6568 005 Masonry Repair
|
|
Budget Spent & Committed
|
745,960.00
|
|
|
Budget Remaining
|
170,640.00
|
|
|
Less Cost of Awards
|
225,833.00
|
$208,000 POI
$17,833 Various
|
|
Balance
|
($55,193.00)
|
|
|
Funding Source
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$55,193.00
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056 6150 6565 005 – 2003 Asset Management Civic Centre Improvements
|
BACKGROUND
Each year the Civic Centre Accommodation Planning Program includes
projects that improve customer service delivery, accommodate growth and enhance
departmental efficiencies. Over the past
5 years, the program has measurably improved customer service by easing access
for the public, responded to organizational change and accommodated growth
without having to incur the cost of a capital facility expansion or lease of
additional office space.
This report provides an update on the status of this year’s program and
recommends the reallocation of funding between 2005 Civic Centre accounts. As identified above, the total 2005 capital
budget approved for the Civic Centre totals $916,600.
Quotations are currently being received for the 2005 Civic Centre Public
Address System (056 6150 6301 005) project.
The 2005 Civic Centre Masonry Repairs (056 6150 6568 005) projects is
approximately 80% complete and is expected to be on budget.
The 2005 Corporate Accommodation Planning project (056 6150 6566 005)
was budgeted at $358,000 and included four main projects; the Planning Counter,
Contact Centre, Mail Room and Miller Avenue reconfiguration. During the year, it was deemed necessary to
defer both the Miller Ave. and Mail Room component until 2006
in order to accommodate changing priorities.
It was also necessary to defer the Civic Centre Carpet Replacement
project (056 6150 6565 005) to provide funding for these new priorities. Deferring these projects has allowed staff
and senior management to deliver alternate projects which offered customer
service, growth accommodation and operating efficiency benefits.
Examples of successes in 2005 include the expansion of the Contact
Centre (expanded to include the customer service component of the By-law and
Licensing Department) and the relocation of the Economic Development Department
to the main level. Other additional
projects include the MECO Office and relocating the Assessment Rolls function
from the lower to the main level.
Funds
in the 2005 Corporate Accommodation Planning & Implementation capital
project are used to pay for services such as design, construction, moving,
project management, electrical/ITS cabling and furniture. The total additional cost of delivering these
projects is $225,833 including furniture (POI - $208,000) and various other
services ($17,833).
Staff recommends that Asset Management proceed with issuing a purchase
order to POI, our current supplier of Steelcase furniture, for the additional
space planning requests.
FINANCIAL CONSIDERATIONS
The 2005 Corporate Accommodation Project (056 6150 6566 005) will be
funded from the Asset Management’s 2005 Capital Project 056 6150 6565 005
Carpet Replacement – Phase 4 of 5 in the amount of $170,640.00.
The additional funding of $55,193.00 will be
reallocated from Asset Management’s 2003 Civic Centre – Improvement project
(056 6150 5001 005) which has surplus funding resulting from the cancellation
of the Civic Centre Chiller project.
STAFF AWARD REPORT Page 1 of 1
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To:
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John Livey, Chief
Administrative Officer
|
|
Re:
|
|
|
Date:
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November 2, 2005
|
|
Prepared by:
|
Shayne Mintz, Deputy
Fire Chief
Ivy Ho, Purchasing Supervisor
|
RECOMMENDATION
|
Recommended Supplier
|
ResQtech Systems Inc. (single sourced
vendor)
|
|
Account #
|
Original Budget and Account #
|
Current Budget Available (unspent)
|
Less Cost of this
Award
|
Budget Remaining after this award
|
|
67 5350 6691 005 Fire Pumper Equipment
|
$100,000.00
|
$100,000.00
|
$34,209.00
|
$ 65,791.00
The remaining balance will be applied to the purchase of other fire
pumper equipment
|
|
67 5350 6002 005 Fire Recruit Clothing
& Bunker Gear
|
$118,800.00
|
$118,800.00
|
$23,455.75
|
$ 95,344.25
The remaining balance will be applied to
the purchase of fire bunker gear
|
|
Total
|
$218,800.00
|
$218,800.00
|
$57,664.75
|
$161,135.25
|
Note: Inclusive of PST and
delivery, exclusive of GST
Staff recommends:
THAT the tendering process
be waived in accordance with Purchasing By-Law 2004-341, Part II, Section 7 (1) which states “When any of
the following conditions apply, the Treasurer and the Manager of Purchasing may, in
consultation with the appropriate Director, negotiate a contract for the supply
of goods and services without a competitive process, which shall be submitted
to the Chief Administrative Officer for approval….
(b)
where there is only one source of supply for
the goods to be purchased;
BACKGROUND
The following
is a detailed list of the Self
Contained Breathing Apparatus, Breathing Apparatus Masks and Air Cylinders
that are required:
|
Qty.
|
Description
|
Price
|
|
5
|
Self Contained Breathing Apparatus including Heat/Motion Detectors
|
$18,765.00
|
|
13
|
Breathing Apparatus Air Cylinders
|
$15,444.00
|
|
32
|
Breathing Apparatus Masks with Breathing Valve and By-Pass (28 for
new recruits – 4 as spare back-up for repairs etc.)
|
$23,328.00
|
|
|
Delivery
|
$
127.75
|
|
|
Total, inclusive of PST
|
$57,664.75
|
Interspiro,
the manufacturer of Markham’s Self Contained Breathing Apparatus (SCBA) has granted exclusive
Canadian sales rights to ResQTech Systems Inc.
As such, there are no other vendors that Markham can
purchase this equipment from. In
addition, to inter-mix products of other manufacturers with the existing
equipment is in violation of all National Institute for Occupational Safety and
Health (NIOSH), Ontario Health and Safety Act (OHSA) Regulations and OHSA
Section 21 Guidelines related to SCBA respirators.
Purchasing has verified
that ResQtech’s pricing is comparable to its competitor. Staff has used Interspiro SCBA respirators
for over 10 years and has been very satisfied with the performance and quality
of the product.
STAFF AWARD REPORT Page 1 of 1
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To:
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John Livey, Chief
Administrative Officer
|
|
Re:
|
|
|
Date:
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December 14, 2005
|
|
Prepared by:
|
Lori Wells, Manager of Programs
Ivy Ho, Purchasing Supervisor
|
RECOMMENDATION
|
Recommended Supplier
|
Cedarcrest Manor (Sole Source)
|
|
Original Budget and Account # (Operating)
|
Budget Available (unspent) for 2006
|
Less Cost of this
Award
|
Budget Remaining after this award for 2006
|
|
503 971 5000 MMSAD Hydro
|
$20,828.00
|
$
20,828.00
|
$
0
|
|
503 971 5001 MMSAD Natural Gas
|
$
6,834.00
|
$
6,834.00
|
$
0
|
|
503 971 5314 MMSAD Facility Maintenance
|
$
5,952.00
|
$
5,952.00
|
$
0
|
|
503 971 5399 MMSAD Other Contracted
Service
|
$
6,700.00
|
$
6,700.00
|
$
0
|
|
503 971 5520 MMSAD Property Rent/Lease
|
$ 21,272.00
|
$
21,272.00
|
$
0
|
|
Total for 2006
|
$61,586.00
|
$
61,586.00
|
$
0
|
|
Estimated Total for 5 years to expire on December 31, 2010
|
|
$307,930.00
|
|
Staff recommends:
THAT the tendering process be waived in accordance with Purchasing By-Law
2004-341, Part II, Section 7 (1) which states “When any of the following
conditions apply, the Treasurer and the Manager of Purchasing may, in
consultation with the appropriate Director, negotiate a contract for the supply
of goods and services without a competitive process, which shall be submitted
to the Chief Administrative Officer for approval…….(b) where there is only one source of supply for the
goods to be purchased.
PURPOSE
The purpose of
this report is to obtain approval to issue a Blanket Purchase Order to expire
on December
31, 2010.
The Blanket Purchase Order will be issued to Water Street Non-Profit Homes
Inc (Cedarcrest Manor) for lease payment and to reimburse Cedarcrest Manor for
paying various maintenance invoices on behalf of the Markham Seniors Activity
Centre (Seniors Centre).
BACKGROUND:
The Seniors Centre, located on 22 Water Street is leased through Cedarcrest Manor
for a term of 99 years that commenced in May 1990. During the term of the lease, Cedarcrest
Manor manages the property on behalf of the Town which includes Cedarcrest
Manor paying various maintenance fees on behalf of the Seniors Centre. The lease stipulates that the Town will
reimburse Cedarcrest Manor monthly for all invoices paid which include hydro,
natural gas and other contracted services such as safety and health
inspections.
FINANCIAL
CONSIDERATIONS
Funds will be provided in Recreation and
Culture Services Department’s annual Operating Budget account # 503 971 5000 MMSAD Hydro, 503 971 5001 MMSAD Natural Gas, 503 971
5314 MMSAD Facility Maintenance, 530 971 5399 MMSAD Other Contracted Service
and 503 971 5520 MMSAD Property Monthly Rent/Lease in the 2006 amount of
$61,586 with an estimated total of $307,930 for 5 years. The
annual amount in the Blanket Purchase Order will be adjusted in accordance with
the approved annual budget.
STAFF AWARD REPORT Page 1 of 1
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To:
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Jim Baird,
Commissioner Development Services
|
|
Re:
|
|
|
Date:
|
December 1, 2005
|
|
Prepared by:
|
Randie Topps, Senior
Planner
|
RECOMMENDATION
|
Recommended Supplier
|
Marshall Macklin Monaghan (Lowest priced bidder)
|
|
Original Budget and Account #
|
$ 200,000.00
|
59 5350 2525 005 Pathways
|
|
Current Budget Available (unspent)
|
$ 68,935.12
|
|
|
Less Cost of this
|
$ 64,439.00
|
Exclusive of GST
|
|
Budget Remaining after this
award
|
$ 4,496.12
|
The remaining funds will be returned to the original funding source
|
PURPOSE
The purpose of
this report is to award quotation 185-Q-05 Town wide
Pathways and Trails Master Plan to the lowest priced bidder, Marshall Macklin Monaghan.
BACKGROUND
This quotation was released to hire a qualified consultant to
provide professional services necessary to prepare a Pathways and Trails Master
Plan within the Town of Markham.
The purpose of the plan is to identify links and extensions of
existing pathways as well as create new pathway and trail connections through
the Town’s parks, valley lands and open space system.
The objective of the plan is to create a system of connected
pathways and trails throughout the Town in accordance with the strategic
priorities in the Town Of Markham’s “Parks, Recreation, Culture and Library Master Plan 2005-2021.
BID
INFORMATION
|
Advertised
|
Electronic Tendering
Network (ETN)
|
|
Bids closed on
|
November 18, 2005
|
|
Number picking up bid
documents
|
5
|
|
Number responding to
bid
|
2
|
DETAILED PRICING INFORMATION
|
Marshall Macklin Monaghan
|
Victor Ford and Associates
|
|
$ 64,439.00
|
$ 69,950.00
|
Prices are exclusive of GST
STAFF AWARD REPORT Page 1 of 1
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To:
|
Jim Baird,
Commissioner, Development Services
|
|
Re:
|
|
|
Date
|
November 4, 2005
|
|
Prepared by:
|
|
RECOMMENDATION
|
Recommended Contractor
|
NLG Construction Ltd.
(lowest priced bidder)
|
|
Original Budget and Account #
|
$2,807,500
|
2004 81-5350-6251-005, Wismer Community Park
|
|
Current Budget Available (unspent)
|
$2,526,820
|
Committed $ 280,680 for Design Fee, Internal Consulting Fee and Design
Allowance
|
|
Less Cost of this Award
|
$63,242.60
|
Exclusive of GST
|
|
Budget Remaining after this
award
|
$2,463,577.40
|
Remaining balance to be used for construction costs, construction contingency,
and testing allowance for further park construction
|
BACKGROUND
The quotation was issued for the
construction of the Wismer Park Woodlot and Trail Works.
BID INFORMATION
|
Advertised, place and
date
|
ETN, October
19, 2005
|
|
Bids closed on
|
Friday October
28,2005
|
|
Number picking up bid
documents
|
5
|
|
Number responding to
bid
|
3
|
|
Contractors
|
Prices
|
|
NLG Construction
|
$ 63,242.60
|
|
Rutherford Contracting
|
$ 90,224.02
|
|
R & M Construction
|
$ 111,057.00
|
STAFF AWARD REPORT Page 1 of 1
|
To:
|
Jim Baird,
Commissioner, Development Services
|
|
Re:
|
|
|
Date:
|
November 21, 2005
|
|
Prepared by:
|
|
RECOMMENDATION
|
Recommended Consultant
|
NAK Design Group
(lowest priced bidder)
|
|
Original Budget and Account #
|
$ 1,445,900
|
81-5350-6259-005 Villages of Fairtree Community Park (2004)
|
|
Current Budget Available (unspent)
|
$ 1,409,719
|
Less $ 36,181.00 for Internal Consulting Fees
|
|
Less Cost of this Award
|
$ 59,300
$ 94,300
|
Landscape
Architectural Fee inclusive of disbursements and survey/testing allowance,
exclusive of GST
Design allowance for sub-consultants to be
governed by the Purchasing By-law
|
|
Budget Remaining after this
award
|
$ 1,315,419
|
Remaining balance to be used for construction costs, construction
contingency and testing allowances
|
BACKGROUND
A
Request for Quotation was issued to provide landscape architectural
consulting services for the design, contract documentation, and contract
administration services for the Villages of Fairtree Community Park, excluding
specialized sub-consultants whose scope of work is not known at this time.
BID INFORMATION
|
Advertised, place and
date
|
Invited Bidders
|
|
Bids closed on
|
November 04, 2005
|
|
Number picking up bid
documents
|
7
|
|
Number responding to
bid
|
7
|
|
Consultants
|
Prices (Inclusive of disbursements,
survey / testing allowance, but exclusive of GST
|
|
NAK Design Group
|
$ 59,300.00
|
|
Baker Turner
|
$ 64,705.00
|
|
Schollen
|
$ 69,975.00
|
|
PGM Design
|
$ 76,060.00
|
|
|
|
|
|
|
|
|
|
STAFF AWARD REPORT Page 1 of 1
|
To:
|
Jim Sales,
Commissioner of Fire and Community Services
|
|
Re:
|
|
|
Date:
|
November 10, 2005
|
|
Prepared by:
|
Glen Taylor, Manager
of Community Centre Operations
|
RECOMMENDATION
|
Recommended Supplier
|
Austin Carroll Pool Construction Ltd.
(lowest priced bidder)
|
|
Original Budget and Account #
|
$112,000.00
|
70 6150 6537 005 Rouge River Pool
Filter System, 2005 Capital Budget
|
|
Current Budget Available (unspent)
|
$
87,321.20
|
|
|
Less Cost of
this
|
$
63,000.00
|
|
|
Budget Remaining after this award
|
$
24,321.20
|
The
remaining balance will be applied to other renovation work yet to be
quoted. Upon payment of all invoices
and completion of all work, any
remaining balance will be returned to its original funding source.
|
PURPOSE
The purpose of
this report is to award quotation 195-Q-05
Renovations to Rouge Valley Community Pool to the lowest priced bidder, Austin
Carroll Pool Construction Ltd.
BACKGROUND
This quotation is to solicit contractors to renovate Rouge Valley Community
Pool located on 120 Rouge Bank
Drive on 9th Line and 14th Avenue. The anticipated completion date is May 31, 2006.
BID
INFORMATION
|
Advertised
|
Electronic Tendering
Network (ETN)
|
|
Bids closed on
|
November 9, 2005
|
|
Number picking up bid
documents
|
7
|
|
Number responding to
bid
|
4
|
DETAILED PRICING INFORMATION
|
Austin Carroll
|
Canada Pool
|
Pool People
|
Ross Clair
|
|
$ 63,000.00
|
$ 76,850.00
|
$109,026.00
|
$124,495.00
|
Prices are exclusive of GST
STAFF AWARD REPORT Page 1 of 3
|
To:
|
Jim Sales,
Commissioner of Fire and Community Services
|
|
Re:
|
|
|
Date:
|
October 21, 2005
|
|
Prepared by:
|
|
RECOMMENDATION
|
Recommended Supplier
|
Mitchell Hatt & Associates (highest ranked and second lowest priced
bidder)
|
|
Original Budget and Account #
|
$183,000.00
|
53-6150-6661-005 Consulting Engineering Services– Watermain Replacement
2005
Capital Budget
|
|
Current Budget Available (unspent)
|
$100,000.00
|
|
|
Less Cost of this
|
$ 60,500.00
$ 6,500.00
$ 67,000.00
|
Design Portion only, inclusive of
disbursements and exclusive of GST
Contingency to be governed by the
Expenditure Control Policy
|
|
Budget Remaining after this
award
|
$ 33,000.00
|
|
PURPOSE
The purpose of this report
is to obtain approval to award Part A, Design Services for RFP #171-R-05 Consulting Engineering Services for Steeles Avenue
Watermain Replacement-Phase I (From Yonge Street to Henderson Avenue) to Mitchell
Hatt & Associates, the highest ranked and second lowest priced bidder.
BACKGROUND
The Town is proposing to replace the
existing aging municipal watermain on Steeles Avenue East, from Yonge Street to Henderson
Avenue with a new
watermain. The project is part of the Waterworks
Department’s on-going Watermain Improvement Program to systematically replace
and upgrade deficient watermain to improve supply capacity and
reliability. The existing watermain
situated along these areas is one of the older
watermain in the Town of Markham. It has experienced high
incidents of watermain breaks.
Replacement for this watermain is required in order to reduce disruption
of services to the area businesses and residents.
The streets to be replaced with new
watermain are indicated as follows:
- Steeles Avenue East (From Yonge Street to
30m east of Henderson Avenue)
- Dudley Avenue (From Steeles Avenue East to 30m north of Steeles
Avenue East)
- Henderson Avenue (From Steeles Avenue East to 30m north of Steeles
Avenue East)
BID
INFORMATION
|
Advertised
|
ETN (Electronic Tendering Network)
|
|
Bids closed on
|
October 7, 2005
|
|
Number picking up bid
documents
|
11
|
|
Number responding to
bid
|
10
|
|
Consultants
|
Total Price(inclusive of
disbursements, exclusive of GST)
|
|
MPB
|
$145,163.70
|
|
Mitchell
Hatt & Associates
|
$155,100.00
|
|
Totten Sims Hubicki Associates
|
$178,845.00
|
|
Chisholm, Fleming & Associates
|
$182,145.00
|
|
RV Anderson
|
$191,720.00
|
|
UMA
|
$207,000.00
|
|
URS
|
$223,760.00
|
|
MacViro
|
$226,254.30
|
|
Cole Engineering
|
$226,574.90
|
|
Associated Engineering Ltd.
|
$234,440.00
|
EVALUATION RESULTS:
The RFP was evaluated by a team consisting of staff from the Construction
and Utilities Division with Purchasing staff
acting as the facilitator. The proposals
were evaluated based on the pre-established evaluation criteria as listed in
the RFP with results listed in Table A.
|
Consultants
|
Past experience of Firm = 20%
|
Qualifications of lead Consultant and Project Team = 20%
|
Project Delivery = 30%
|
Total Technical Scores = 70%
|
Price = 30%
|
TOTAL = 100%
|
|
Mitchell Hatt &
Associates
|
16.00%
|
14.00%
|
15.00%
|
45.00%
|
28.08%
|
73.08%
|
|
Chisholm, Fleming
& Associates
|
14.00%
|
18.80%
|
15.00%
|
47.80%
|
23.91%
|
71.71%
|
|
Totten Sims Hubicki
Associates
|
11.50%
|
16.40%
|
15.00%
|
42.90%
|
24.35%
|
67.25%
|
|
RV Anderson
|
14.00%
|
15.20%
|
15..0%
|
44.20%
|
22.71%
|
66.91%
|
|
MPB
|
11.00%
|
10.60%
|
15.00%
|
36.60%
|
30.00%
|
66.60%
|
|
UMA
|
8.50%
|
17.40%
|
15.90%
|
41.80%
|
21.04%
|
62.84%
|
|
Associated
Engineering Ltd.
|
8.50%
|
15.60%
|
15.00%
|
39.10%
|
18.58%
|
57.68%
|
|
MacViro
|
8.50%
|
13.20%
|
15.00%
|
36.70%
|
19.25%
|
55.95%
|
|
Cole Engineering
|
8.00%
|
13.60%
|
15.00%
|
36.60%
|
19.22%
|
55.82%
|
|
URS
|
8.50%
|
5.20%
|
15.00%
|
28.70%
|
19.46%
|
48.16%
|
As can be seen in the evaluation results, although the bid price from MPB
is the lowest, their overall ranking is the fifth among the ten bidders. Under criteria “Past experience of firm”, MPB
ranked fifth as the firm has only completed one small sanitary sewer job for
the Town. Under criteria “Qualifications
of lead consultant and project team”, MPB ranked ninth as the firm’s key
inspector has only 5 years experience and the project manager/contract
administrator has only 7.5 years experience compared to an average of 13 years
and 12 years respectively, provided by the other consultants. Based on the pre-established evaluation
criteria, Mitchell Hatt & Associates ranked first overall.
…/3
Mitchell Hatt & Associates completed five design and contract
administration projects with similar scope for the Town within the last three
years with satisfactory results. The
firm submitted a solid proposal that outlined the qualifications of lead
consultant and project team and how the project will be carried out. Staff is confident that Mitchell Hatt &
Associates will continue to provide satisfactory services.
Due to the budget constraint, Mitchell Hatt & Associates will be awarded
for the design portion only in the amount of $60,500.00 inclusive of
disbursements and exclusive of GST. A
contingency allowance of $6,500.00 will be allocated for the unforeseen costs
during the design stage and will be governed by the Expenditure Control Policy.
The RFP stipulated that the Town reserves the right to award the contract
in whole or in part and the consultant must guarantee both parts of their
proposed pricing until 2007. Therefore,
Mitchell Hatt & Associates
proposed price for Part B, contract administration services in the amount of
$94,600.00 (Total price of $155,100 less Design cost of $60,500) inclusive of disbursements and exclusive of GST will
be guaranteed until 2007 should construction proceed at a later date, subject
to the availability and approval of funds.
STAFF AWARD REPORT Page 1 of 2
|
To:
|
Jim Sales,
Commissioner, Community & Fire Services
|
|
Re:
|
|
|
Date:
|
November 22nd, 2005
|
|
Prepared by:
|
|
RECOMMENDATION
|
Recommended Supplier
|
Wachs Canada Limited (Highest Ranked Bidder)
|
|
Original Budget and Account #
|
$ 19,000.00
$183,000.00
|
53 6150 6658 005 Equipment - 2005
53 6150 6661 005 Design-2006 Watermain Const Program
|
|
Current Budget Available (Unspent)
|
$ 19,000.00
$183,000.00
|
53 6150 6658 005 Equipment -2005
53 6150 6661 005 Design-2006 Watermain Const Program
|
|
Less Cost of award
|
$ 60,200.00*
|
Exclusive of GST
|
|
Budget remaining after this award
|
$ 0.00
$141,800.00
|
The remaining funds shall be applied to the 2006 Watermain design
and consultant services
|
*In order to minimize cost the staff has
selected a demonstration unit which costs 6.57% ($3,975.00) less than a brand
new model. The demonstration unit, which has been used less than 10 times for
demonstration purposes, has been tested by staff and has been determined to be
in “as new” condition.
BACKGROUND
In 2004, Waterworks staff identified the
need for a power valve operator and vacuum excavation unit to increase the
number of valves within the water distribution system being exercised for
preventative maintenance.
This preventative maintenance plan is
pro-active program that will identify defective valves for repair and ensures
that all valves are operable for control of the water distribution system.
BID INFORMATION
|
Advertised
|
ETN (Electronic
Tendering Network)
|
|
Bids closed on
|
September 7th, 2005
|
|
Number picked up bid
documents
|
2
|
|
Number responding to
bid
|
2
|
|
Supplier
|
Wachs
|
Evans Supply Ltd
|
|
New Unit Price (Part A)
|
$
60,475.00
|
$ 57,604.80
|
|
Software/ Support/Training (Part B)
|
$
3,700.00
|
$ 0.00 *
|
|
Total
Exclusive of taxes
|
$
64,175.00
|
$ 57,604.80
|
|
|
|
|
|
Demonstration Unit Price (Part C )
|
$
56,500.00
|
$ 46,077.90
|
|
Software/ Support/Training (Part B)
|
$
3,700.00
|
$ 0.00 *
|
|
Total
Exclusive of taxes
|
$
60,200.00
|
$ 46,077.90
|
|
Evaluation Criteria (Table A)
|
Weight
|
Wachs
|
Evans
|
|
1.
Meeting
and/or exceeding specifications compliance requirements
|
30%
|
29
|
23
|
|
2.
Delivery
|
10%
|
10
|
8
|
|
3.
Price
|
30%
|
23
|
30
|
|
4.
Department
(Equipment) Evaluation – Appendix A
|
30%
|
27.6
|
14.07
|
|
Grand Total
|
100%
|
89.6
|
75.07
|
The contract for RFP 095-Q-05, Supply and Delivery of Valve
Operating Equipment will be awarded to the highest ranked bidder, Wachs Canada in
the amount of $60,200.00 exclusive of GST.
Funds are provided for in Capital Budget Account # 53 6150 6658 005
Equipment 2005 in the amount of $19,000.00 and Account # 53 6150 6661 005
Design-2006 Watermain Const Program in the amount of $41,200.00.
