RECREATION SERVICES DEPARTMENT

POLICIES AND PROCEDURES MANUAL

 

      PO 05.01

                  

 

SECTION:     FACILITIES

DATE:

   2002 06 05

    

 

SUBJECT:    Older Adults/Seniors Clubs Facility Use

 

PAGE: 1 of 2

 

POLICY STATEMENT:

 

Hall rental rates for older adults/senior clubs will be determined using consistent definitions and guidelines.

 

 

PURPOSE:

 

In the Town of Markham, there are six older adult/senior clubs, which utilize various community centres.  Each group has a different arrangement with the Town.  This policy was developed so that a standard approach can be used when dealing with the various seniors groups.

 

 

PROCESS:

 

Model One – The Club Model

The Club Model is the operating model that would be for groups who are established in the community with a membership of 250 and have dedicated facility space.

 

·        Not-for-profit Status

The group must obtain not-for-profit status.

 

·        Markham Residents

The group must consist of a minimum of 75% Markham residents.

 

·        Membership List

Groups will need to submit an annual membership/residency list by January 31 of each year.

 

·        Rates

Groups with an annual membership of 250 or more will be required to pay a minimum annual membership fee of $20 per member.

 

·        Operational Agreement

Groups must enter into an operational agreement with the Town of Markham, clearly defining Town and club authority, responsibilities, degree of exclusive facility use, cost sharing and governance.

 

 

 

Model 2 – Drop-In Program Model

The drop-in program model is for groups who have less than 250 members and do not have dedicated facility space.  The model would accommodate new and existing groups.  The groups would be required to provide the following:

 

·        Markham Residents

The group must consist of a minimum of 75% Markham residents.

 

·        Membership List

Groups will need to submit an annual membership/residency list by January 31 of each year.

 

·        Rates

The groups would fall under the Hall and Meeting Room rate subsidy (see PO 07.03). The groups would be responsible for a minimum of 10% of the total rental rates and fees for the use of facilities, if it were financially feasible.  If it were not financially feasible, staff would be required to negotiate an annual donation for the facility from the club if they cannot contribute the 10% of rental costs and report to Council and recommend to Council the proposed club rate.