ATTACHMENT “C”
ATTACHMENT “C”
The intent of these policies is to foster a mutually beneficial working
relationship between the Town of
German Mills
Community Centre
Cedar Grove
Community Centre
Box Grove
Community Centre
Heintzman House
The policies address various operational and maintenance functions
affecting the facilities and endeavour to preserve the buildings for community
use. It is expected that the Boards will
enter into a Memorandum of Acknowledgment with the Town by which they undertake
to comply with these policies.
1.0 Community Recreation Centres Act
Council of The Corporation of the Town of
2.0 Rights and Responsibilities of Boards
The rights and responsibilities of Boards are governed by the Act under
which the community recreation centres were established, the Memorandum of Acknowledgment
with the Town and these policies. Each Board
shall ensure that the facility under their management and control is operated
and maintained in a responsible manner and made available to all residents of
the Town at a fair and reasonable rate as outlined in these policies.
3.0 Heritage Facilities
Facilities designated as “Heritage” facilities by the Town are to be
maintained as such under the Town’s Heritage Planning guidelines. Any repairs and/or replacements require the
prior approval of the Town. All
inquiries concerning Heritage issues are to be forwarded to the Heritage
Planning section of the Town of
4.0 Dissolving a Board - Facility Status
If a Board dissolves due to lack of members or for other reasons, the
management of the facility under its management and control will revert to the
Town of
5.0 Standard Form Agreements
In carrying out their operations, the Boards shall utilize the standard
forms as attached unless prior approval has been obtained from the Town. These standard forms are Appendix A for
Special Occasion Permit Holder Agreement and the specific Rental Contract/
Terms and Conditions for each Facility.
1.0 Board as Licensor
The Board shall be considered to be the Licensor for the facility under
its management and control.
1.1 Rental Groups as Licensee
Individuals or groups renting these facilities shall be considered to
be the Licensee.
2.0 Rates, Charges and Fees
The facilities that are operated by a Board can be used on a rental
basis for a range of functions and activities.
Rental rates should be based on the availability of services at each
site and then charged to an individual, group or association for the use of a
designated area on a specified date and time.
2.1 Rental Rates
Rates
shall be established that are comparable to the rates for similar facilities in
York Region and surrounding areas and should be standardized where
possible. Given the variety of amenity
levels for Town of
Annual
rate information shall be compiled by the Town of
2.2.1. Insurance
2.2.2. Extra Staffing
Additional charges should apply to rentals at facilities that are not
staffed with full-time maintenance/supervision.
A recommended staffing fee of $15 per hour, plus GST should be charged at
the time of booking and where possible at the discretion of the Board.
2.2.3. Provincial Sales Tax
The
Provincial Sales Tax must be collected on all tangible materials sold at a
facility. This includes the sale of
drinks, snacks, etc. This
tax must be collected by the vendor of the goods sold. This
requirement should appear, where necessary, on all contracts and invoices. The Board and the Licensee should determine
their respective obligations to collect and remit provincial sales tax to the
Retail Sales Tax branch on any given sale.
2.2.4. Goods and Services Tax
The Goods and Services Tax applies to all aspects of rental charges and
should be collected by all Boards and Licensees.
2.2.5. Pay Duty Police and/or Security Coverage
It is recommended that Licensees be required to provide pay duty police
officers and/or security coverage at their own expense, should the details of
the event dictate. The Boards have the
discretion to arrange this service and add the expense to the rental fee.
2.2.6. Set-up and Takedown Charges
Set up and take down of tables, chairs and other decorations should be
the responsibility of the Licensee.
Should the Board be required to perform this task, an additional charge
should be levied on the Licensee rental contract at the discretion of the
Board.
2.2.7. Society of Composers, Authors and Music Publishers of
SOCAN is empowered to grant a licence pursuant to the federal Copyright
Act, where the performance and use of copyright music at functions such as
dances, conventions, receptions and similar events, occurs. For all occasions where copyright music will
be played or performed, each Board must collect the appropriate fees from
Licensees and forward them to SOCAN. Under
the SOCAN fee schedule tariff 21, certain facilities with a lower annual income
may be able to apply for a one time annual fee.
Tariff 8, which stipulates a fee for each function playing music,
applies to all other facilities where the annual income exceeds the limit
established by SOCAN.
The Town of
3.0 Rental Procedures and Functions
3.1 Rental Procedures
The rental procedures set out in these policies are a guideline for the
Boards to follow in order to ensure accuracy and consistency of service to Licensees
wishing to use Board-operated facilities.
3.1.2. Contracts
The standard Rental Contract/ Terms and Conditions as attached hereto outlines
the required details, terms and conditions for each rental. The rental information, to be inserted into
the contract, should include licensee information; dates, times and areas of
rental; rates, charges and fees; details about the nature of the function; bar
service details and any other terms and conditions of the booking. All information should be reviewed in detail
with the Licensees to ensure that they are familiar with all of the terms and
conditions governing the use of the facility.
The contract should be signed by the Licensee and by a Board member or
authorized representative of the Board.
Each Board should develop and provide to Licensees a customer service
checklist that will assist the Licensee in understanding and complying with all
of the terms and conditions of its rental contract.
3.1.3. Payment
The rates, charges and fees involved in renting a facility can be paid
for by cash or cheque. In some
facilities, credit card payments are also accepted. A deposit of fifty percent (50%) of the basic
room rental is recommended to confirm a function. The balance of all charges should be due a
minimum of fourteen (14) days in advance of the date of the rental. This is at the discretion of the Board. Failure to make this full and final payment
within the time required should result in cancellation of the rental and at the
discretion of the Board. A charge, in
the amount of $30, should be levied for all NSF cheques.
3.1.4. Security Deposits
Security deposits are explained in detail on
the standard Rental Contract/ Terms and Conditions.
3.1.5. Function Requirements
Under the terms of the rental contract, certain services could be
provided by the Board and others should remain the responsibility of the
Licensee. The following is a general
list of services. Final determination of
services provided is at the discretion of the Boards
What is provided by the Board…
Use of the designated
space on a confirmed date and time
Utilities and
janitorial services. (Except
Set-up
and takedown of furniture and equipment (if requested by Licensee and
agreed to by the Board)
What the Licensee
must provide…
Cutlery, dishes and
tablecloths and glasses
Sound and lighting
equipment
Coffee urns (available
at some locations)
DJ, music, bands,
entertainment
Ticket sellers
Coat Check staff
Decorations
Ladders
Extension Cords
Set-up and takedown of furniture and
equipment (Unless included in rental contract for Board to perform)
If there is alcohol, the Licensee must provide…
Special Occasion
Permit
All liquor, beer and
wine stock
Smart Serve trained
bartender(s)
Liquor Insurance
Policy
3.1.6. Decorations
Decorations should be the responsibility of the Licensee. Licensees should take into consideration the
time required for the decorating to be completed and later removed. Licensees can decorate areas based on
approval by the Board and must use only masking tape to secure
decorations. The Licensee must remove
all decorations immediately after the function.
Decorations must not be in violation of any Fire Code Regulations. In facilities where overhead ventilation and
exhaust systems exist, helium balloons and suspended decorations are not
permitted. Extra charges should be
levied if decorations are left and have to be removed by the Board or if
improper fastening of decorations has resulted in damage to wall surfaces.
3.1.7. Teen Dances
Teen
dances may be held in Town facilities but should be held with the sponsorship
of a recognized, local service organization.
Boards have the discretion in assessing the supervision level required
for these functions. Teen birthday
parties/dances require a minimum supervision ratio of
3.1.8. Screening Process
Boards should screen all rental requests to determine the nature of the
proposed activity and if it is appropriate for the area and facility
requested. Should certain functions be
designated unsuitable, the Board will reserve the right to refuse the booking.
3.1.9. Cancellations
The cancellation policy is explained in
detail on the standard Rental Contract/ Terms and Conditions.
All payments by
the Licensee shall be forfeited in the event of cancellation unless the area is
re-leased a minimum of 30 days prior to the date of the function, in which case
ninety (90%) percent of the rental charges will be refunded. Any notice of cancellation should be in
written form and submitted to the Board or it’s representative. Each Board has the authority to alter this
cancellation policy and reflect these alterations on their rental contract if,
in their discretion, the situation warrants.
3.2 Rental Functions
A suggested list of functions that may be held in these facilities are
covered in this section.
3.2.1. Approved Functions
It is at the discretion of each Board to determine the types of
functions suitable for their respective facility
3.2.2. Prohibited Functions
The following types of functions have been prohibited from all Town
facilities:
The Town of
1.0 Intention of Maintenance Policy
The intent of this policy is to establish a positive building
maintenance and replacement program satisfactory to the Town of
1.1. Licensee Facility Improvement Requests
Facility improvement or alteration requests, made by a Licensee to
accommodate the Licensee’s function, are to be made to the Board involved and
not the Town of
2.0 Scope of Policy
The scope of this policy shall include a 15 year funding program for
building maintenance and replacement, which shall include but not be limited to
the following:
Mechanical Equipment
Dishwashers, refrigerators, sprinkler systems, pumps, motors, fans,
water softeners, sump pumps.
Building Envelope
Exterior & interior painting, wall repairs, insulation, vapour
barriers, doors, windows.
Roofing Systems
Shingles, cedar wood, metal attributes, chimneys, eavestroughing,
downpipes, flashings.
Landscaping and Parking Lots
Flower beds, fencing, parking lots, curbing, grass cutting, sidewalks.
Foundations
Foundation wall repairs, waterproofing, sealing, parging, water
drainage.
Heating and Air Conditioning
Furnaces, window air conditioners, central air conditioning, dehumidifiers,
humidifiers, heat pumps, fans.
3.0 Board Responsibilities
3.1. Each Board endeavours to provide funds for
all day-to-day facility maintenance as outlined in Section 6.1, Operational
Responsibilities, Board’s Responsibilities on page 9, unless prior legal
arrangements have been made to the contrary between the Town and the Board(s).
4.0 Town’s Responsibilities
4.1. The Town is responsible
for all capital improvements and major maintenance of the facility and
property, subject to the cost sharing provisions set out herein.
4.2. The Town will schedule a long-term capital
improvement program for all major capital items and will review the program for
each facility with the respective Boards on an annual basis.
5.0 Capital Projects Cost Sharing
5.1 The Board agrees to rent the facility at a
rate sufficient to sustain facilities maintenance requirements and to
contribute to a reserve fund for cost sharing on capital repairs with the Town,
where possible. This cost sharing
program will be negotiated on a project by project basis, between the Town and
each Board.
5.2. The Town and the Boards,
where possible, will jointly undertake all major capital projects
through a cost-sharing program negotiated with each facility.
5.3. A review of the Capital
budgeting process, as identified in section 4.2. above, will establish those
projects being undertaken by the Boards and those by the Town of
6.0 Operational Responsibilities
6.1 Boards’ Responsibilities
The following list is not all-inclusive and is intended to serve as a
guideline of the operational functions that are the responsibility of the
Board:
6.1.1. Facility Cleaning Services
The Town recommends that the Boards use the Standard Cleaning
Agreement, Appendix “B”, attached hereto.
However, the methodology for cleaning these facilities is at the
discretion of the Boards.
6.2 Town of
The
following list is not all-inclusive and is intended to serve as a guideline of
the operational functions that are the responsibility of the Town. Repairs or projects involving heritage
facilities will be discussed with the respective Boards before work commences:
7.0 Grounds Maintenance
Grounds maintenance includes the following tasks and is the
responsibility of the Operations Department:
8.0 After Hours Contact
A representative of the Town’s Asset Management Department will be “on
call” for issues of an emergency nature.
Calls after normal working hours should be directed to the Town of
Normal hours contact should be directed to Asset Management at
905-477-7000.
APPENDIX
A - SPECIAL OCCASION PERMIT HOLDER AGREEMENT
Name of Team/Group: ________________________________________________
(please print)
Name of Contact Person: ________________________________________________
(please print)
Facility and Date of Event: _______________________________________________
(please print)
I hereby certify that:
1. I am authorized to execute this agreement on behalf of the organization that holds the Special Occasion Permit.
2. I have received
and reviewed a copy of the Town of
3. I have read the guidelines for Special Occasions Permit holders.
4. I agree to adhere to the conditions of the Alcohol Policy and the Liquor Licence Act of Ontario.
5. I understand
that if an infraction of the Alcohol Policy occurs, the Town of
6. I understand I can be held liable for injuries and damage arising from failing to adhere to the Liquor Licence Act of Ontario or from otherwise failing to take action that will prevent foreseeable harm from occurring.
7. I understand that the York Regional Police or an Alcohol and Gaming Commission Inspector can lay charges for infractions of the Liquor Licence Act of Ontario or other relevant legislation.
8. I agree to satisfy the liability insurance requirements set out in the Town’s Alcohol Policy.
9.
The Licensee agrees to
indemnify and hold harmless the Corporation of the Town of
Signature: ______________________________ Phone #:________________________
Contact Person
|
OFFICE USE ONLY Agreement Received By: _________________________________________ Signature
of Board Representative Date: ____________________ Day/Month/Year |
APPENDIX B – STANDARD
CLEANING AGREEMENT
THIS AGREEMENT made this day of , 200__.
BETWEEN:
(hereinafter referred to as the “Board”)
- and -
_____________________________________
(hereinafter referred to as the “Contractor”)
WHEREAS the Board is responsible for care, management and control
of the ________ Community Recreation Centre (the “Community Centre”);
AND WHEREAS the Board
wishes to retain the Contractor to provide cleaning services in respect of the
Community Centre;
NOW THEREFORE for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree and covenant as follows:
1. The Contractor shall carry out all cleaning services in the Community Centre in order to ensure that it is maintained to a high standard of neatness and cleanliness at all times. The nature and frequency of the Contractor’s specific cleaning functions shall include, without limitation, the basic cleaning requirements set out in Schedule “A” hereto, which is appended to this Agreement and forms part thereof.
2. The Contractor
shall ensure that the Community Centre is kept secured and that all exterior
doors and windows are locked at the end of each cleaning shift. The Contractor shall also ensure that all
water faucets are closed and all lights are extinguished except for any night
lights designated by the Board.
3. The
Board shall pay the Contractor on a monthly basis on the first day of each
month for services performed in the immediately preceding month. Payment for services rendered under this Agreement
shall be payable at the rate of $________ per month. If the Board requests the Contractor to
perform additional work that the Board agrees is not included in the general
cleaning duties set out in Schedule “A” hereto, the Board shall pay the
contractor for such services at the rate of $_______ per hour upon the receipt
of an appropriate invoice.
4. All materials, equipment and
supplies required for the purposes of cleaning shall be provided by the
Contractor.
5. This
term of this Agreement shall commence on ___________, 200__ and shall expire on
__________, 200__. The Agreement may be
renewed upon terms and conditions acceptable to both parties.
6. Either
party may terminate this Agreement upon the provision of sixty (60) days’
written notice to the other party. Such
written notice may be sent by regular mail or hand-delivered to the Board at
_________________,
7. Wherever
it is provided in Schedule “A” that cleaning functions shall be carried out as
conditions dictate, the Contractor shall perform such services as often as they
are required in order to maintain the Community Centre at a high level of
neatness and cleanliness and the Board may in its sole discretion direct the
Contractor to undertake additional or more frequent services in order to meet
such a standard. The services performed
in order to maintain this standard or as a result of such a direction shall not
constitute additional work for the purposes of this Agreement.
8. The
Contractor shall carry out the cleaning of the Community Centre in a careful
and prudent manner, and shall indemnify and hold the Board, The Corporation of
the Town of Markham (the “Town”) and their respective members, councillors,
officers, employees and agents (collectively, the “Releasees”) harmless from
any and all claims, demands, actions and proceedings that are in any way
related to the Contractor’s cleaning services, including any costs, damages,
expenses or other losses related thereto.
The Contractor hereby releases the Releasees from any and all liability
for any loss or damage suffered by it or its employees during the provision of
the services under this Agreement or its presence at the Community Centre
unless such loss or damage is due to the gross negligence of the
Releasees.
9. The Contractor acknowledges and
agrees that, although the Town owns the Community Centre, nothing in this Agreement
or the provision of services thereunder shall establish a contractual or other
legal relationship between the Contractor and the Town. Without limiting the generality of the
foregoing, the Contractor is and shall remain an independent third party
contractor and shall not be deemed to be an employee of the Board or the
Town.
10. Liability
Contractors
are required to obtain Commercial General Liability insurance for Bodily Injury
and Property Damage arising from their performance and responsibilities under this
Agreement for a limit of at least two million dollars ($2,000,000) for each
occurrence and include The Corporation of the Town of
11. Indemnity
The
Contractor agrees to indemnify and hold harmless the Corporation of the Town of
12. This Agreement
constitutes the entire Agreement between the parties and supersedes all
proposals, oral or written, and all other communication between the parties,
relating to the subject matter of this Agreement. The Agreement may not be assigned by either
party without the written consent of the other party.
IN WITNESS WHEREOF the parties have executed this Agreement.
Per:
I have authority to bind the Board
[insert
full corporate or personal name of
Contractor – need witness only if individual]
Witness Per:
Per:
I/We have authority to bind the Corporation
SCHEDULE “A” –BASIC CLEANING REQUIREMENTS
(a) floors and steps shall be washed or damp mopped to remove stains, spills and traffic marks after each function and floors shall be waxed and buffed each month or more frequently as conditions dictate;
(b) mats and rugs of any description shall be removed and cleaned as conditions dictate;
(c) entrance glass
and woodwork shall be washed and spot cleaned as conditions dictate; and
(d) ledges,
shelves, windows and woodwork shall be washed and spot cleaned as conditions
dictate.
(a) floors shall be washed or damp mopped after each function to remove stains, spills and traffic marks and shall be waxed and buffed each month or more frequently as conditions dictate;
(b) ledges, shelves, windows and woodwork shall be washed and spot cleaned as conditions dictate;
(c) toilets, urinals and any other porcelain surfaces shall be cleaned, sanitized and polished as conditions dictate;
(d) sanitary dispensers, soap dispensers and hand towel and toilet paper dispensers shall be kept filled at all times;
(e) vanity counters, bright metal, washroom fixtures and mirrors shall be cleaned and polished as conditions dictate;
(f) deodorant blocks shall be provided where necessary; and
(g) trash shall be removed and placed out for disposal on a weekly basis and new bags shall be installed in trash containers as required.
(a) floors
shall be washed, damp mopped, waxed, and buffed to remove stains, spills and
traffic marks as conditions dictate;
(b) ledges,
shelves, windows and woodwork shall be washed and spot cleaned and sinks and
fixtures polished as conditions dictate;
(c) furniture
shall be polished, dusted and spot cleaned as conditions dictate;
(d) stove,
including oven and burners, shall cleaned as conditions dictate; and
(e) refrigerator shall be cleaned and defrosted as conditions
dictate.
(a)
shall be maintained in a
condition ready for rental at all times;
(b) shall be damp mopped after all rentals; and
(c) all signs, streamers, balloons and other function-related material shall be cleaned up and removed after each function is over.
The internal and
external surfaces of windows not specifically provided for in the above
provisions shall be cleaned twice annually.
[The Board
should carefully review schedule “A” to make sure that it sets out a standard
of service that meets their needs and budget. The Board should amend schedule
“A” of this “Standard Cleaning Agreement” to suit the cleaning requirements of
their facility. It should specify in this section if there are
any other tasks that it considers to be part of the basic cleaning contract –
anything not listed will generally be compensable on an hourly basis as additional
work.]
[Please insert the date of the Agreement;
the full name of the Contractor (pages 1 and 2); the monthly and
hourly cleaning rates; commencement and
termination date; addresses for service of notice and
any additions and deletions to Schedule “A”. Do not amend the body
of the Agreement without consulting with the Town]
APPENDIX C- FACILITY
CLASSIFICATIONS
1.0 Facility Classifications
Facility
classifications form part of Appendix E – Town of
For the purposes of
this agreement and the preference of the Boards involved, the following
facility classifications would apply,
Box
Grove Community Centre Class
A
Cedar
Grove Community Centre Class
A
German
Mills Community Centre Class
C
Heintzman
House Community Centre Class
A
APPENDIX D – TOWN OF
The Town of
2.1. Reduce the risk of alcohol-related liability for the Town of
2.2. Provide appropriate
procedures to ensure the proper supervision and operation of Special Occasion
Permit events.
2.3. Inform
individuals or groups operating a Special Occasion Permit in a municipal
facility on the Town’s alcohol policy, Alcohol and Gaming Commission (A.G.C.O.)
requirements and applicable legislation to ensure they are aware of their
duties and responsibilities with respect to alcohol management.
All Town of
Category A - Facilities deemed suitable based
on their design as well as adequate amenities to satisfy local Fire and Public
Health Department regulations. All
Category A facilities are eligible to sell alcohol under the authority of a Special
Occasion Permit subject to the following conditions:
Category B - Facilities not
regularly booked for alcohol-related functions but that can be made
suitable. All Category B facilities are
eligible to sell alcohol under the authority of a Special Occasion Permit
subject to the same conditions as Category A facilities and provided that any
necessary modifications have been made to the Town’s satisfaction. In addition, groups wishing to set up outdoor
beverage areas in Category B facilities must obtain prior approval from the
Town Clerk's Office. Tents must receive
prior approval from the Building Department and a building permit must be obtained.
Category C - Unsuitable for
Special Occasion Permits for various reasons.
NOTE: As
of the date of these policies, all Community Recreation Centre Facilities are
classified as Category A facilities with the exception of the German Mills
Community Centre which is rated Category C.
Council approval is required to permanently or temporarily change a
Facility's category listing.
It is mandatory that all Special Occasion Permit holders purchase liability
insurance for the event (a minimum of $2,000,000). The Corporation of the Town of
The homeowner’s or tenant’s insurance package must include “full
participants coverage”.
Liability Insurance
-
Licensees
All facility Licensees serving alcohol at their events must have at least
$2,000,000 of Host Liquor Liability Insurance coverage for all participants
involved and this coverage must also name The Corporation of the Town of
The policy or policies will not be altered, cancelled or allowed to expire
without thirty (30) days' advance written notice to The Corporation of the Town
of
Indemnity
The Licensee agrees to indemnify and hold harmless The Corporation of the Town
of
When Special Occasion Permit functions
are held in Town of
Special Occasion Permit
holder must ensure that alcohol is served only by individuals who possess a
Server Intervention Program (S.I.P) or Smart Serve certificate. Proof of certification is required. The minimum ratio is one bartender per one
hundred guests.
Category C
No Special
Occasion Permits allowed.
The permit holder
assumes full responsibility for promoting safe transportation home for all
drinking participants. The safe
transportation program shall include:
a. arranging a Designated Driver Program
b. arranging for taxis or shuttle buses
c. identifying the program on advertisements and
invitations
d. promoting RIDE awareness (with on-site
signage)
e. providing non-alcoholic drinks free of charge or at a low cost to all designated drivers
Safe
transportation programs do not exempt the permit holder from abiding with all
laws and regulations governing the sale and service of alcohol and prohibiting
the service of alcohol to anyone to the point of intoxication or to an
intoxicated person.
None of the Town facilities are licensed by the Alcohol and Gaming
Commission. All functions at which
alcohol is served or present must therefore be held under the authorization of
a Special Occasion Permit. This permit
is to be obtained by and at the cost of the Licensee.
7.1 All Special Occasion Permit Holders must be
given a copy of this Alcohol Policy with their contract
7.2 All Special
Occasion Permit Holders will be required to sign a Special Occasions Permit
Holder Agreement (Appendix A), acknowledging their understanding of an
agreement to adhere to the established Guidelines For Special Occasion Permit
Holders and this Alcohol Policy.
7.3 The contact person for a
Special Occasion Permit and his or her group can be held liable for injuries
and damages arising from failure to adhere to the Liquor Licence Act of Ontario
and this alcohol policy. These
infractions include, without limitation, serving someone to intoxication,
serving someone who is already intoxicated, serving minors, and failing to
prevent impaired individuals from driving.
In order to reduce this risk of liability, the following guidelines must
be adopted:
a.
The event sponsor must obtain a Special Occasion
Permit from the Alcohol and Gaming Commission and must show proof of this to
the Community Centre Board or representative prior to the event. It is
suggested the sponsor should show proof at least ten (14) days prior to the
event.
b.
For functions that are open to the public, the
permit holder must provide at least two people 19 years of age or over to
monitor the entrance. It is strongly
recommended that these people have Server Intervention Program or Smart Serve
certificates.
c.
The only acceptable forms of identification will be
an Ontario Photo card, a Driver's Licence with photo, a passport or a military
card.
d.
The contact person for the
permit holder shall be present at the event and responsible for making
decisions regarding the operation of the event.
The permit holder and all event workers must refrain from consuming
alcohol prior to and during the event.
e.
The permit holder is responsible for ensuring guests
at the event are properly supervised and that no one consumes alcohol in an
unauthorized location or to intoxication.
f.
The permit holder and Board facility staff must
ensure that the physical setting is safe for both drinkers and non-drinkers.
g.
The permit holder must prevent patrons from engaging
in activities that can harm them or others.
h.
The permit holder must supervise all exits and all
bottles and cans must be retained within the bar area.
i.
The Licensee must abide by the rules of the Town of
j.
All event
workers must wear highly visible identification.
k.
In order to reduce the risk of intoxication and the
rate of consumption, the permit holder should encourage patrons to consume
food, low-alcohol beverages, and non-alcohol beverages. Food, low-alcohol
and/or non-alcohol drinks must be available.
l.
If tickets are purchased for alcoholic drinks, the
permit holder must refund money for unused tickets and ensure that attendees
are aware of this policy.
m. Where alcohol is being sold, discounts must not be offered for volume purchases and ticket sales must cease 1/2 hour prior to the bar closing time.
n.
All liquor brought into the facility must have the
A.G.C.O. ( Alcohol and Gaming Commission of Ontario) stickers on them.
o.
All alcohol must be served only by individuals who
possess valid Ontario-based Server Intervention or Smart Serve training
certificates. The permit holder shall
provide the Board with a copy of the trained servers’ certificates prior to the
event. It is suggested this certificate
should be provided at least 10 days in advance of the event.
p.
There will be no last call announced.