REPORT TO GENERAL COMMITTEE May 15, 2006
SUBJECT: Staff
Awarded Contracts for the month of April 2006
PREPARED BY: Ivy
Ho, Purchasing Supervisor, Ext. 3190
RECOMMENDATION:
THAT the report entitled “Staff Awarded Contracts for the month of April 2006” be received.
RECOMMENDED
BY: ________________________ ________________________
Barb
Cribbett, Andy
Taylor, Commissioner of
Treasurer Corporate
Services
EXECUTIVE SUMMARY:
Council at
its meeting of November 30, 2004
approved By-Law 2004-341, A By-Law Establishing Procurement, Service and
Disposal Regulations and Policies.
The By-Law delegates authority to staff to award contracts up to a value
of $350,000.00. It also stipulates that
a monthly information report be submitted by the Treasurer to the General
Committee for all contracts awarded by staff from $50,000.00 to $350,000.00.
STAFF
AWARD REPORT Page 1
of 1
|
To:
|
John Livey, Chief Administrative Officer
|
|
Re:
|
|
|
Date:
|
April 19, 2006
|
|
Prepared by:
|
Brian Millar,
Civic Centre Coordinator
|
RECOMMENDATION
|
Recommended Supplier
|
Prestige Office
Interiors (Preferred Distributor)
|
|
Original Budget and Account #
|
$ 169,900.00
|
056-6150-7025-005 Chair
replacement program
|
|
Current Budget Available
|
$ 169,900.00
|
|
|
Less cost of award
|
$ 160,959.00
|
Inclusive of PST , exclusive of GST
|
|
Budget Remaining
after this award
|
$ 8,941.00
|
The balance will be applied to the remaining Phase of this replacement
program
|
PURPOSE
The purpose of this report is to obtain approval to
award Phase 2 “Chair Replacement Program” to Prestige Office Interiors (POI).
BACKGROUND
The chair replacement program is a three Phase program,
Phase 1 was completed in 2005, Phase 2 will be completed in 2006 and Phase 3 is
to be completed in 2007.
Steelcase Inc is the Town’s office furniture manufacture of
choice for systems (workstation) furniture at the Civic Centre as approved by
council on June 30th, 2004 for a period of five (5) years.
Staff have negotiated with POI, the Steelcase
preferred distributor to deliver and replace existing staff chairs where
required. The removal and disposal of
existing chairs will be included in this phase as well.
DETAILED PRICING INFORMATION
|
Supplier
|
Description
|
Qty
|
Price (Ea)
|
Extended Price
|
|
Prestige Office Interiors (POI)
|
TS
Springboard chairs c/w
|
300
|
$ 536.53
|
$ 160,959.00
|
Inclusive of PST and
exclusive of GST
STAFF
AWARD REPORT Page 1
of 1
|
To:
|
Jim Sales,
Commissioner of Community and Fire Services
|
|
Re:
Quotation Award
|
|
|
Date:
|
April 5, 2006
|
|
Prepared by:
|
Mark Ingwersen,
Manager District West
|
RECOMMENDATION
|
Recommended Supplier
|
$ 62,216.00 Lomco
Landscape Contractors (lowest priced bidder)
Estimated award exclusive of GST
|
|
Account #
|
Original Budget
|
Current Budget Available (Unspent)
|
Less Cost of this Award
|
Budget Remaining after this award
|
|
730-7345399
Forestry Contracted Services
|
$ 67,656.00
|
$ 63,557.00
|
$ 26,000.00
|
$ 37,557.00
|
|
059-6150-6721-005
Subdivision Assump Trees
|
$150,000.00
|
$ 68,468.47
|
$ 9,670.47
|
$ 58,798.00
|
|
059-6150-7135-005
Blvd/Park Tree Repl
|
$150,000.00
|
$150,000.00
|
$ 26,545.53
|
$123,454.47
|
|
TOTAL
|
$367,656.00
|
$282,025.47
|
$ 62,216.00
|
$ 219,809.47
|
The
remaining balance in these accounts will be applied to the purchase of other
trees and the removal and maintenance of existing trees.
BACKGROUND
The quotation was issued to
solicit prices based on an estimated quantity of planting 700 Trees for 2006.
BID INFORMATION
|
Advertised
|
By invitation
|
|
Bids closed on
|
April 22, 2005
|
|
Number picking
up bid documents
|
4
|
|
Number
responding to bid
|
2
|
|
Lomco
|
Pro-Land
|
Markham Property Services
|
Sunshine Country Landscape
|
|
$
62,216.00
|
$ 66,955.00
|
$
87,500.00
|
$ 96,600.00
|
STAFF AWARD REPORT Page 1 of 2
|
To:
|
John Livey, Chief Administrative Officer
|
|
Re:
|
|
|
Date:
|
April 18, 2006
|
|
Prepared by:
|
Jeff Johnston,
Supervisor, Contract Administration
Alex Moore,
Senior Buyer
|
RECOMMENDATION
|
Recommended Supplier
|
Markham Landscaping (Lowest Priced Bidder)
|
|
Original Budget and Account #
|
$ 4,139,481.00
$ 50,000.00
$ 700,000.00
$ 4,000,000.00
|
|
|
Current Budget Available (unspent)
|
$ 5,201,281.00
|
|
|
Less Cost of this Award
|
$ 108,413.00
|
Exclusive of
GST
|
|
Budget Remaining
after this award
|
$ 5,092,868.00
|
Budgets
provided in this award are also used for separate contracts for road
rehabilitation, asphalt/concrete maintenance and sidewalk/curb repairs.
|
PURPOSE
The purpose of this report is
to obtain approval to award tender 055-T-06 Interlocking Stone Repairs to
Various Town Locations for one year (2006) with a option for two additional
years at the 2006 itemized prices subject to the performance of contractor and at the sole discretion of the Town.
The
authorization for the additional two years (2007-2008) to be approved by the
Director of Operations and Purchasing Manager.
BACKGROUND
The tender is for Town’s
annual interlocking repairs. Part 1 of the tender was for interlocking repairs
for various locations totaling approximately 3000 square metres. Part 2 was to repairs to interlocking stone
for driveways/walkways at various locations, totaling approximately 3000 square
metres and Part 3 was for new interlocking stone
installation totaling approximately 1000 metres.
BID INFORMATION
|
Advertised,
place and date
|
Electronic
Tendering Network
|
|
Bids closed on
|
April 7th, 2006
|
|
Number picking
up bid documents
|
29
|
|
Number
responding to bid
|
6
|
055-T-06
Interlocking Stone Repairs to Various Town Locations Page 2
______________________________________________________________________________________
DETAILED
PRICING INFORMATION
|
|
Part 1
|
Part 2
|
Part 3
|
|
|
Repairs to Various
Locations
|
|
Repair to Driveways at Various
Locations
|
|
New Installation
|
|
Contractors
|
Est. Sq. M.
|
Unit Price
|
Est. Sq. M.
|
Unit Price
|
Est. Sq. M.
|
Unit Price
|
Total Price
|
|
Markham Landscaping
|
3000
|
$15.91
|
3000
|
$12.63
|
1000
|
$22.79
|
$108,413.00
|
|
Cambium
|
3000
|
$23.00
|
3000
|
$23.00
|
1000
|
$48.65
|
$186,650.00
|
|
Road
Savers
|
3000
|
$27.50
|
3000
|
$25.00
|
1000
|
$45.00
|
$202,500.00
|
|
S.S.T.
Group
|
3000
|
$42.93
|
3000
|
$42.93
|
1000
|
$77.60
|
$335,180.00
|
|
Sunshine
|
3000
|
$46.75
|
3000
|
$62.80
|
1000
|
$88.00
|
$416,650.00
|
|
Aurostar
|
3000
|
$65.00
|
3000
|
$85.00
|
1000
|
$105.00
|
$555,000.00
|
Note: Total price is exclusive of GST
STAFF AWARD
REPORT Page 1 of 1
|
To:
|
Jim Sales,
Commissioner of Fire and Community Services
|
|
Re:
|
|
|
Date:
|
April 5, 2006
|
|
Prepared by:
|
Bonnie
Armstrong, Acting Manager of Markham Theatre
Ivy Ho, Purchasing Supervisor
|
RECOMMENDATION
|
Recommended Supplier
|
Westbury
National Show Systems Ltd. (Lowest Priced Bidder)
|
|
Original Budget and Account #
|
$69,300.00
|
|
|
Current Budget Available (unspent)
|
$69,300.00
|
|
|
Less Cost of this Award
|
$62,313.56
|
Inclusive of PST, Payment Discount and Trade In
|
|
Budget Remaining
after this award
|
$ 6,986.44
|
The remaining balance will be applied to the purchase of other lighting
equipment
|
PURPOSE
The purpose of this report is
to obtain approval to award this quotation to the lowest priced bidder.
BID INFORMATION
|
Advertised,
place and date
|
N/A
|
|
Bids closed on
|
April 5, 2006
|
|
Number notified
of the bid by fax
|
4
|
|
Number picking
up bid documents
|
4
|
|
Number
responding to bid
|
3
|
DETAILED PRICING INFORMATION
|
|
Westbury
|
Christie Lite
|
A.C. Lighting
|
|
Prices
are inclusive of PST, Payment Discount and Trade-In Option
|
$62,313.56
|
$62,414.39
|
$73,858.11
|
