Members

James Bush

Jeanne Bowman

Everest D’Souza

Ivy Lee

Adam Poon

Sam Sahoy

Charlene Woron

Guests

Samuel Carr

Staff

Steve Matunin, Supervisor, Operations

Rob Hincks, Working Foreperson (Milne)

Matt Vetere, Financial Analyst

Marjorie Rebane, Mgr, Corp. Communications

Joanne Olson, Council Assistant

Bob Walter, Manager, Street Services

Olivia Bella, Event Mgmt & Outdoor Sport Coordinator

Virginia Steffler, Committee Clerk

The eighth meeting of the 2006 Markham Canada Day Committee convened at 6:06 p.m. with Ms. Joanne Olson presiding.

1. ADOPTION OF THE AGENDA

With no quorum, adoption of the agenda was tabled.

2. ADOPTION OF MINUTES OF THE JUNE 12, 2006 MEETING

Ms. Joanne Olson proposed a revision to page three, section 5f) of the minutes to omit “Riverdance Group” and insert “Viva Dance Group”. With no quorum, adoption of the minutes of the June 12, 2006 meeting was tabled. Business arising from the minutes of the last meeting also was tabled.

3. 2006 BUDGET

Mr. Matt Vetere distributed a document entitled Town of Markham Canada Day 2006 Final Budget for the committee’s review.

4. COMMITTEE REPORTS

a) Food Vendors - Mr. Sam Sahoy reported that 15 vendors have been confirmed.

b) Community Booths - The committee discussed the set up and location of the tents.

c) Sponsorship - A status report was briefly discussed.

d) Advertising/Posters/Invitations - Ms. Marjorie Rebane circulated the Toronto Star GTA section ad for the committee’s perusal. She informed the committee of other upcoming promotional spots to appear in:

Chinese media Thurs June 29/Friday June 30

Markham Economist Wednesday June 28 or Thursday June 29

Rogers Crawler Ongoing

Town Section Past three weeks

Global News Item Thursday June 23on upcoming events

Markville Mall 15-second marquee spot - ongoing

Committee members noted that promotional cards have been distributed at No Frills, St. Patrick’s church and the Farmer’s Market. Ms. Rebane noted that a photographer will capture the flag raising ceremony and the entertainment events. A brief discussion followed with respect to consent for publication of photographs.

e) Mayor’s Seniors Luncheon - Ms. Charlene Woron distributed a time line for the seniors’ luncheon. Members discussed the number of tables required, the status of volunteer recruitment, emceeing, flower storage and the sound system set up. Ms. Olson informed the committee that Mr. Jim Tracy will replace Mr. Tony Murphy as emcee.

f) Parade - Ms. Joanne Olson reported that 20 floats will appear in the Parade and described some of the entries.

g) Parking - Ms. Joanne Olson showed the parking pass and informed the committee about its distribution.

h) Transit Arrangements - Several committee members volunteered to “ride the buses” for the Canada Day event, beginning at the Markville Mall. The committee discussed providing Communities in Bloom t-shirts for the transit volunteers and the availability of scripted remarks if required.

i) Stage & Sound - Mr. Samuel Carr informed the committee that staging and sound arrangements are set to go. He confirmed that set up would begin at 7 a.m., and that an operator would be available throughout the day.

j) Children’s activities - Ms. Jeanne Bowman confirmed that the children’s activities are set. Discussion ensued about the need for 10 committed volunteers to staff the children’s area (5 have been confirmed to date). A suggestion was made that volunteers from the seniors’ lunch may also be available to help.

k) Entertainment - A copy of the entertainment schedule was provided to some of the committee members.

l) Signage - Mr. Bob Walter asked the committee to submit any final requests for signage. He said signage will be delivered on Saturday morning and that a designated crew will set up all parking signage, flags and signs for staging.

m) Security - The committee discussed radio vs. cell phone contact methods and agreed to distribute a cell phone list among all key volunteers, leaving radio use strictly for park staff and security volunteers. Discussion turned to security related to food vendors arriving without permits and then to the staffing of the Information Booth. Ms. Ivy Lee agreed to staff the booth

n) Volunteers – Discussed earlier in meeting. J. Olson to get back to the various people with confirmations relating to time.

5. OTHER BUSINESS

Ms. Joanne Olson said she would prepare a revised agenda for the flag raising ceremony. Discussion followed related to payment for tent vendors and the final budget. Ms. Olson asked that receipts for miscellaneous expenses be submitted to her after the event.

6. DATE FOR NEXT MEETING

The committee agreed to hold a follow-up meeting on Monday July 10, 2006, at 6 p.m. The room for this meeting will be confirmed.

ADJOURNMENT

The eighth meeting of the 2006 Markham Canada Day Committee adjourned at 7:17 p.m.