7th
MEETING
TOWN
OF
York
Room,
MINUTES
Attendance: Regrets:
Jeanne
Bowman Deputy
Mayor Scarpitti
Everest
D’Souza James
Bush
Javaid Khan Joanne
Olson
Ivy Lee Olivia Bella
Adam Poon
Sam Sahoy
Councillor
Khalid Usman
Charlene
Woron
Staff Guest
Bob Walter, Manager, Street Services Sam
Carr, Network Production
Steve
Matunin, Supervisor, Operations
Rob Hinks,
Working Foreperson (Milne)
Matt
Vetere, Financial Analyst
Marjorie
Rebane, Manager, Corporate Communications
The
1. ADOPTION
OF AGENDA
The agenda was adopted as presented.
2. MINUTES
OF MEETINGS MAY 15 AND
Moved by Ivy Lee
Seconded by Everest D’Souza
That the Minutes of
CARRIED
3. BUSINESS
ARISING FROM MINUTES OF LAST MEETING
Nil
4. 2006
BUDGET
The Committee was provided with a
copy of
5. COMMITTEE
REPORTS:
a) Food Vendors – S. Sahoy submitted 8 additional
deposit cheques from vendors. He expects
to receive 3 or 4 more.
b) Community Booths – B. Walter reported that an offer
has been received from one non-profit organization.
c) Sponsorships – A. Poon presented a written proposal
from the Toronto Chinese Radio [TCR] (see attached correspondence). Committee Chair Usman requested that a
sponsorship contract be signed by the Toronto Chinese Radio with an affidavit
indicating the date, the time of each and every on-air promotion that TCR will
cover. Chair Usman further directed that
Carolina Moretti who is responsible for sponsorship contracts/agreement be
advised about this matter. Once the
contract is signed and the affidavit requirement is fulfilled, TCR will be
requested to forward its logo to Marjorie Rebane of Corporate Communications
for inclusion in all Canada Day advertisement as an official media sponsor.
d) Advertising/Posters/Invitations – M. Rebane provided an update on
As requested by the Committee, Ms. Rebane also
advised that the cost of advertising in the Stouffville Tribune is 63 cents per
line. She noted that there is money in
the Corporate Communication’s budget to cover the cost of this proposed
advertisement. Ms. Rebane discussed a
proposal to consider placing an ad in the split run of the Toronto Star
Thursday edition (Markham/Scarborough and Thornhill/York Region) at a cost of
$600.00 to $700.00. Following a brief
discussion, the Committee decided to advertise in the Toronto Star Thursday
edition that covers
e) Mayor and Members of Council Seniors
Luncheon – C. Woron
reported that all
f)
Parade – J.
Olson will be requested to forward a list of parade participants to Javaid
Khan.
g) Parking – S. Matunin reported that all necessary
arrangements pertaining to parking are in order.
h) Transit Arrangements – B. Walter reported that all
necessary arrangements pertaining to parking are in order.
i)
Stage & Sound – Sam Carr of Network Production advised that
j)
Children’s Activities – J. Bowman
reported that all
k) Entertainment – A list will be submitted by J.
Olson at the next meeting.
l)
Signage –
members were advised to submit
m) Security – S. Matunin reported that all the necessary
arrangements are in order.
6. OTHER
b) Media
Launch
B. Walter reported that the Disc Jockey is from
CHUM Radio Station, and that the DJ will bring some CDs for the music.
Sam Carr Network Production will be providing
the sound system for the Media Launch.
There was a consensus that the proposal
to recognize the “Hall of Fame” seniors at the Media Launch was not a good
idea. The Committee agreed to recognize
them at the Seniors Luncheon.
Committee members were encouraged to
bring as much people as possible to the Media Launch.
Adam Poon was requested to contact
J. Olson regarding his suggestion to bring the Toronto Chinese Radio performers
to the Media Launch.
Committee members were also
requested to direct all Media Launch communications to Marjorie Rebane of
Corporate Communications.
7. DATES
OF FUTURE MEETINGS
The following future meeting dates were confirmed:
June 21 - Media Launch
June 26
8. ADJOURNMENT
The meeting adjourned at