VARLEY-McKAY
ART FOUNDATION OF MARKHAM
TOWN OF MARKHAM
The Art Gallery
MONDAY, JUNE 26, 2006 - 4:00 P.M.
MINUTES
Attendance:
|
Members
|
Staff
|
|
Howard Back, Vice Chair
|
John Ryerson, Director
|
|
Karen Chadwick
|
Judi Kosch, Committee Secretary
|
|
Nancy
Coxford
|
Barb
Roth, Director
|
|
Don Hindson
|
Andy Taylor, Commissioner
|
|
Patty
Loveland
|
Regrets
|
|
Beverly
Schaeffer
|
Brian Roman
|
|
Bill Pickering, Chair
|
Heather Sifton
|
|
Michael Rothe
|
Councillor Erin Shapero
|
|
Anna Gauci
|
Lana
Champion
|
|
Robert
McCulloch
|
Stan Neal
|
|
Regional Councillor
Jim Jones
|
|
The sixth meeting of the Varley-McKay Art Foundation of Markham convened at the hour of
4:05 p.m. with Bill Pickering presiding as
Chair.
1. ADOPTION OF THE MINUTES OF THE
VARLEY McKAY ART FOUNDATION OF MARKHAM
MEETING
HELD ON MAY 25, 2006
Moved by Patty Loveland
Seconded by Don Hindson
THAT THE MINUTES OF THE VARLEY McKAY
ART FOUNDATION OF MARKHAM MEETING HELD ON MAY
25, 2006,
BE ADOPTED.
CARRIED
2. CHAIR’S OPENING REMARKS
3. NEW
BUSINESS
a)
Director’s report - John
Ryerson presented his report; a copy is attached. He also advised that the
hard-scape tender for the McKay House has been
issued and there is a strong
likelihood that work could begin on this feature by early August. There are ongoing negotiations with the Royal
Bank with respect to their possible
participation in the Varley show next
year as well as the possibility of the Bank
using the Gallery to showcase
an upcoming art competition.
An exhibit
of Thornhill artists is being planned for the McKay
House in November; on Canada Day, there will be
2 South Asian groups performing at the
Gallery. There is an art exhibit planned
for the Chinese Cultural
Centre arranged by Michael Lai from July 7 to 13.
b) Foundation AGM carry-forward item – Andy
Taylor, Commissioner, Corporate Services, provided copies of the
Foundation’s financial statements to May 31, 2006 including a listing of all
cheques written. He went on to request
that the Foundation draw up a
resolution concerning the three outstanding
pledges, which could be taken to Council in August. It was agreed to request Council to write-off
the outstanding pledges,
which would then enable the
Foundation to have signed, audited financial statements and hold Annual
Meetings.
On a motion by Don Hindson, seconded by
Howard Back and unanimously carried, the following
resolution was agreed to:
WHEREAS
the Varley-Mc-Kay Art Foundation of Markham
(“the Foundation”) was originally charged with
the responsibility of raising funds for the construction of the Varley-McKay Art Gallery (the “Gallery”), some 10 years ago;
AND WHEREAS there
are outstanding pledges in the amount of One
Hundred and Eight Thousand Six Hundred and Fifty Dollars ($108,650.00) shown as
an Asset on the Foundation’s Balance Sheet;
AND WHEREAS there
is a corresponding Liability of the Foundation
in favour of the
Corporation of the Town of Markham
for the total of the
outstanding pledges;
AND WHEREAS the
Varley-McKay Art Foundation of Markham
requires Audited Financial Statements to support its ongoing fundraising
activities;
AND WHEREAS the
Auditors commissioned by the Town to prepare
such Audited Financial Statements are unwilling to release the
same until such time as a Resolution with respect to the
outstanding pledges has been determined;
AND WHEREAS the
Foundation has not had an Audited Financial Statement since the
year 2003;
NOW THEREFORE the
Board of the Foundation respectfully requests
that the Corporation of the
Town of Markham write-off all
outstanding pledges and the corresponding Liability
of the Foundation to the
Corporation of the Town of Markham.
c)
10th Anniversary
Celebration Activities – Nancy Coxford advised that the first meeting was held last week and while
small in number there were many excellent ideas put forward including the possibility of setting up a type of
legacy fund for a short term (5 – 10 years) to be used in such areas as special
needs, curator’s fund to help defray costs of travel/research/
conferences. There was discussion on
ways to raise funds by holding a ‘high-end’ dinner at the Gallery with 40-50 people to
honour/present photograph to Bill Withrow and also to launch a major fund
raising drive; other suggestions included Mayor Cousens be invited; a ‘Friends of the Varley’ package be put together to include membership, the Varley book, Varley wine,
plaque. There will be further meetings over the summer on what form the celebration should take; updates
will be provided at the September meeting.
d)
McKay House Garden Project – Refer to the
Director’s report (3 a).
e)
Suggestions for New Appointments to
Foundation Board – The Chair asked for names from all present; he
will review the submissions over the summer
and report at the September meeting.
4. COMMITTEE REPORTS
a) Financial Report – Howard Back submitted a 2007 –
2009 Business Plan for the Foundation (attached). He requested the Foundation’s approval for the transfer of funds from the Education & Conservation Fund
to go towards the Tenth Anniversary Celebration Activities; also asked for approval for the transfer of funds from the General Fund to go towards the hard-scaping of the gardens of the McKay House.
On a motion by Howard Back, seconded
by Nancy Coxford and unanimously carried, it was agreed to the transfer of funds from the Education & Conservation Fund
to the Tenth Anniversary Celebration
Activities along with the transfer of funds from the General Fund to go towards the McKay House hard-scaping of the gardens.
b) Volunteer Committee – Michael Rothe advised that the thank you night for the Volunteers at the Art Auction was a success; final
figures not yet available.
c) Art Committee – John Ryerson reviewed the report from the recent Art Acquisition
meeting. He advised that B. Barnes had
viewed the collection in Elliot Lake and it was decided not to pursue
acquiring any works from the Whyte school there.
There was brief discussion on the thirteen pieces of First Nation artists works
that had been given to the Gallery in 1997; it was agreed that these pieces could be moved to the public art collection and could
tour to interested galleries.
5. OTHER BUSINESS
a) Dates
for your Calendar – The Chair advised that the next Art Foundation meeting would
be re-scheduled from September 25 to September 18 and asked that all members
make note of that change.
b) Final Report on Mayor’s Dinner for the Arts – Barb Roth advised that the final figures are not yet in but
are approximated at roughly $50,000, which would be split between the three cultural venues, Theatre, Art Gallery and Museum.
6. DATE OF NEXT MEETING
The next regular meeting of the Varley-McKay Art Foundation of Markham is scheduled for:
MONDAY, SEPTEMBER 18, 2006, AT 4:00
p.m. IN THE GALLERIES AT THE VARLEY ART GALLERY.
7. ADJOURNMENT
There being no further business, it was agreed to adjourn.
On a motion by Howard Back and
seconded by Karen Chadwick, the meeting adjourned at
6:00 p.m.
CARRIED
Art
June 26 06 minutes