M I N U T E S

BUILDINGS & PARKS CONSTRUCTION COMMITTEE

2007-01-19

Meeting No. 1

Attendance

Chair: Councillor C. Moretti Vice Chair: Councillor V. Burke Councillor A. Chiu Councillor J. Webster

Staff: J. Livey, CAO J. Sales, Commissioner of Fire & Community Services S. Andrews, Director, Asset Management C. Biss, CEO, Markham Public Libraries D. Pearce, Manager, Real Property L. Irvine, Manager, Parks & Open Space Development D. McClean, Fire Chief T. Murphy, Special Event Coordinator A. Moore, Senior Buyer A. Seabrooke, Director, Strategic Services M. Shatil, Project Consultant S. Sydij, Finance G. Taylor, Manager, Community Centre Operations H. Tse, Project Consultant N. Unsworth, Park Development Coordinator D. Walker, Manager, Library Strategy A. Wolfe, Project Consultant C. Raynor, Committee Clerk

The Building and Parks Construction Committee convened at the hour of 9:05 a.m. with

Councillor C. Moretti in the Chair.

Councillor C. Moretti advised that she has a conflict of interest regarding Agenda Items 5 b) and c) due to her involvement with the Markham Bocce Club. Councillor V. Burke chaired discussions of these items.

1. MINUTES OF ELEVENTH BUILDING AND PARKS CONSTRUCTION COMMITTEE MEETING IN 2006 HELD ON DECEMBER 15, 2006

Moved by Councillor A. Chiu

Seconded by Councillor J. Webster

That the minutes of the Building and Parks Construction Committee meeting held on December 15, 2006, be adopted.

CARRIED

2. PARKS

a) Angus Glen Park

Ms. L. Irvine, Manager, Parks and Open Space Development, provided an overview of three (3) design concepts for the proposed Angus Glen park. Ms. Irvine advised that the project can proceed in two (2) phases in order to make provision for a floodlit soccer field.

THE BUILDING AND PARKS CONSTRUCTION COMMITTEE RECOMMENDS:

That staff proceed with a public information meeting in March or April 2007 to present the three (3) design concepts for the Angus Glen park, following staff report back with a preferred design concept;

And that staff proceed with Phase 1 of the Angus Glen park – a floodlit soccer field – at an approximate cost of $400,000

CARRIED

3. EVENTS

a) Update

Ms. T. Murphy, Special Events Coordinator presented the protocol relating to parks and facilities opening events and details of recently completed and upcoming projects, including events budgets.

THE BUILDING AND PARKS CONSTRUCTION COMMITTEE RECOMMENDS:

That staff arrange opening events for John Canning Park, Leitchcroft Neighbourhood Park and Vanhorn Park in accordance with the protocol on parks openings.

CARRIED

4. FIRE

a) Land Acquisition – Cathedral and Cornell

Mr. D. Pearce, Manager, Real Property, advised that discussions are ongoing. It is expected that outstanding issues will be resolved in early 2007.

5. RECREATION AND CULTURE

a) East Markham Community Centre

Mr. J. Sales, Commissioner of Community and Fire Services, advised that staff will be holding a workshop for Council members to discuss the details of the draft Memorandum of Understanding with Markham Stouffville Hospital.

b) Centennial Community Centre Expansion

Councillor C. Moretti advised that she has a conflict of interest regarding Agenda Items 5 b) and c) due to her involvement with the Markham Bocce Club. Councillor V. Burke chaired discussions of this items.

Mr. M. Shatil, Project Consultant, provided an update on progress since the last meeting. Staff advised that a communications program will be installed to update facility users on the project. Staff agreed to review the possibility of maintaining a temporary rear entrance to the facility.

Mr. Shatil gave a construction contingency report (Attachment A)

c) GO Transit Parking Deck

Councillor C. Moretti advised that she has a conflict of interest regarding Agenda Items 5 b) and c) due to her involvement with the Markham Bocce Club. Councillor V. Burke chaired discussions of this items.

Mr. A. Wolfe, Project Consultant, advised that once the Memorandum of Understanding is finalized the design process can proceed. Staff advised that a report on the matter will be forthcoming to February 12, 2007 meeting of General Committee .

d) Ward Building Reconstruction

Mr. Wolfe advised the evaluation of the architects has been completed and report detailing the selection will be forthcoming shortly.

6. LIBRARY

a) Markham Village Library

Mr. Shatil provided an update on construction since the last meeting. Mr. G. Shoalts, Shoalts and Zaback Architects Ltd., advised that work is two (2) months behind schedule. Staff are working on alternative arrangements for Library staff as the new building will not be ready before the lease on the temporary building expires.

There was brief discussion regarding the financial implications of the delay.

There was a report on the contingency budget (Attachment B)

ADJOURNMENT

The Building and Parks Construction Committee meeting adjourned at the hour of 10:20 a.m.

APPENDIX A

Centennial Community Centre

Construction Contingency Report

• Initial contingency amount $645,000

• CO approved to date $458,300

• Contemplated CO (Estimate) $ 81,000

• Contingency remaining $105,700

APPENDIX B

Markham Village Library

Construction Contingency Report

• Initial contingency amount $381,250

• Contingency previously committed* $148,500

• Contemplated CO (Estimate) $ 95,000

• Contingency remaining $137,750

* $32,255 of the construction contingency has been identified as the funding source for the transformer upgrade.