MINUTES

MUSEUM BOARD

Wednesday February 7th 2007

 

 

In Attendance: John Buie, Gunter Langhorst, Ardy Reid, Jim Wicks, John Bayfield, Lorne Smith, Monica Peel, Susan Smitko, Monica Peel, Councillor Carolina Moretti, Jim Sales, Barb Roth, Linda Irvine, Lisa Valentini, Joel Lustig, Joe Ferrara and Anna Rose (Acting Manager).

 

Absent: Randy Barber

 

 

ITEM#       ITEM                   DESCRIPTION                                                                                         ACTION BY        COMPLETED                 

                                                                                                                                                         WHOM                       BY

1.

Call to Order

Meeting called to order at 7:06 p.m.

 

 

2.

Minutes

·          Minutes approved by Monica Peel, seconded by Jim Wicks.  All were in favor.

 Monica Peel and Jim Wicks

 

3.

Additions

·         Book Committee put forward a report for members to review.  This addition will be made after the articles of incorporation.

Susan Smitko and Lorne Smith

 

4.

Landscape Plan

·         Linda Irvine who is the Manager, Parks & Open Space Planning for the Town of Markham addressed the board with regards to the site development outlined in the master plan.

·         The same landscape architect who worked on the reception center landscape plan was chosen for this project.

·         The landscape design will help determine where the new Ward Building will be placed.

·         This plan will also identify what we want to communicated to the public through various stories and therefore creating a meaningful and quality experience to visitors.

·         There will be a variety of steps in the process however Linda Irvine would like to have the first phase of the project decided on by Fall 2007 so that it will be in the 2008 budget.

Linda Irvine, Jim Sales, Gunter Langhorst, Lorne Smith, Monica Peel

 

5.

Foundation Committee and MOU Review

·         The MOU is moving forwards as the articles of incorporation which are needed for government approval to become a charitable foundation are currently in draft form.

John Buie

 

6.

Articles of Incorporation

·         The draft copies of the articles of incorporation were distributed for review and were collected at the end of the discussion.  This was the final overview of the document prior to if going to senior town management and town council.

·         Once submitted to the province for approval process can take 2-8 months.

·         All elements of the statement are taken from the Master Plan.

·         The document consisted of three parts: Statement of Activities for the Friends of the Markham Museum (proposed name of foundation); By-Law #1; and the MOU. 

·         John Buie Moved to accept the Statement of Activities for the Friends of Markham Museum, Monica Peel seconded and all were in favor.

·         John Buie moved to accept By-Law #1, Susan Smitko seconded, and all were in favor.

·         John Buie moved to accept the MOU, Gunter Langhorst seconded and all were in favor.

·         Board has requested information about the endowment fund including how much is in the fund and if the total can be transferred to the foundation once it is formed.

Barb Roth, Lisa Valentini, Jim Sales, Lorne Smith, Jim Wicks, Gunter Langhorst, Councillor Carolina Moretti

 

 

7.

Book Committee

·         Lorne Smith and Susan Smitko took the board through a report produced by the committee which outlined the elements which they wanted to incorporate in the book.  This exercised illustrated to them that there was just too much for just one book and therefore they suggested subsequent books to follow or possibly electronic books to supplement this third book.

·         The Book Committee expressed that they will need help in performing research and writing the book and therefore will be looking in to various grants such as the Trillium Foundation.

·         Lorne Smith also requested help specifically from Board Members in the form of them encouraging people to write down there histories.  Especially those who are connected to various clubs or groups in Markham.

Lorne Smith, Susan Smitko, Gunter Langhorst

 

 

8.

Scaysbrook Award

·         Four nominees were put forwards for the 2006 Scaysbrook Award including; Les Hillcoff, Athol Hastings, Ian Braham, and Ray Fugeman.

·         Gunter Langhorst moved that the winner be Les Hillcoff and all were in favor.

·         Ceremony will take place around May.  All past recipients, board members, and staff are invited to attend the ceremony and reception to follow.

·         John Bayfield suggested that a letter or recognition be written by the board to Ian Braham who worked extensively on a one time large project, the volunteer database.  All were in favor of this suggestion.

Anna Rose, Gunter Langhorst, John Bayfield, Jim Wicks, Lorne Smith

 

9.

Manager’s Report

·         All items discussed were listed in board report except for the fact that David Suzuki would be speaking at the Museum on Sunday February 18th as part of his cross country tour asking people what they would do for the environment if they were the Prime Minister of Canada.

Anna Rose

 

10.

New Business

·         Questions regarding when the museum would be getting a new manager were raised by John Buie.  Barb Roth stated that on February 20th they would be having a working session on the recreation reorganization which is to be later followed by the cultural reorganization for the town.  After this process is complete the town will start to look for a new manager.

·         Jim Wicks was interested in what stage the museum is at with the recognition board.  Marie Jones needs to speak to the architect to find out what stage they are at.

·         Though Jim Wicks term on the board has technically expired he will remain on the Ward Building Committee.

·         Monica Peel motioned to adjourn meeting at 8:55pm, Jim Wicks and Gunter Langhorst seconded motion.

John Buie, Barb Roth, Jim Wicks, Gunter Langhorst