M I N U T E S
BUILDINGS
& PARKS CONSTRUCTION COMMITTEE
2007-04-20
Meeting No. 4
Attendance
|
Councillor C. Moretti, Chair Councillor V. Burke, Vice-Chair Regional Councillor J. Heath Councillor J. Webster Regional Councillor J. Jones |
Staff: J. Sales, Commissioner of Community and Fire
Services D. McClean, Fire Chief C. Biss, Chief Executive Officer, Markham Public Libraries S. Andrews, Director, Asset Management A. Seabrooke, Director, Strategic Services L. Irvine, Manager, Parks & Open Space Development D. Pearce, Manager, Real Property G. Taylor, Manager, Community Centre Operations A. Moore, Senior Buyer M. Shatil, Project Consultant H. Tse, Project Consultant A. Wolfe, Project Consultant J. Kee, Committee Clerk |
The
Councillor C. Moretti in
Councillor C. Moretti disclosed an interest with respect to Items 4 and 5, by nature of her son being employed by Fieldgate Developments, and also by being on the Board of Directors of Markham Centennial Bocce Club and President of the Markham Bocce Association respectively, and did not take part in the consideration or discussion of or vote on the question of the approval of such matters.
1. MINUTES
OF
It was
noted that Item 3-b on Page 2 of the March 23, 2007 minutes be corrected to
read:
It is expected that construction of the
hardscaping will conclude in September.
THE BUILDING AND PARKS CONSTRUCTION COMMITTEE RECOMMENDS:
That
CARRIED
2. PARKS
UPDATE
a) Consultant Hiring Results for
Greensborough, Wismer
and East Cathedral Parks Ms. L. Irvine, Manager, Parks and Open Space
Development, advised that consultants have
been hired for the two neighbourhood parks in Greensborough and
b) Status of Tender for Villages of
reported that the tender will
close on May 4 and it is expected that an award report
will be brought to Council by the
end of May, with construction starting in late
June.
c) Greensborough Orchard View It was reported that the tender
will be closing
on May 11 with summer construction
expected.
d) Update on Angus Glen Master Plan and
Soccer Field Ms.
Irvine clarified
that natural turf will be
installed at the proposed Angus Glen Soccer Field, and
the project is expected to be
completed and ready for use in 2009.
She presented and reviewed three (3)
concepts for the Angus Glen site. The
options provided various elements
and features including:
·
a full sized soccer field to the west of the site, far from the golf
course; and lit
·
walkway; refrigerated skating track; 2 mini pitches; gazebo; tennis
courts
·
trees; lawn and picnic area; childrens playground area
·
pedestrian connections
·
multi-purpose play-courts for skateboarding, basketball hoping, etc.
·
parking maintenance building; pavilion; washroom facilities
Committee discussed the individual options
and raised matters relating to the number of soccer fields proposed;
requirements for tournament usage; parking areas proposed and number of spots;
the feasibility of removing the temporary eastern parking lot, and uses for the
recovered space, such as landscaping; and the importance of offering a variety
of uses of space.
The future acquisition of the adjacent woodlot was raised and the possible inclusion of trails and benches. In response to a query regarding the programming of woodlots within the Town, specifically the woodlot at 14th Avenue and Birchmount Road, the Commissioner of Community and Fire Services advised that he would follow-up with Parks staff to determine current procedure and forward the information by memorandum to Committee.
Ms. Irvine advised that staff will be presenting the options to the public at a widely publicized public information meeting to obtain feedback. Members of the local soccer club have been involved have been involved and will be given further opportunities to provide input.
Following discussion of the three options, it was directed that staff make a presentation of all three options, which will include changes discussed this date, to members of Council at a Part A meeting of Development Services Committee prior to the public information meeting.
e) Update
on Recent Community Meetings for Grand Cornell and Boxgrove
Parks Ms. Irvine reported that two community meetings were recently held
regarding the proposed Grand Cornell and Boxgrove parks. There had been good
community input, and it is expected that the designs will be completed shortly and
out to tender soon.
f) Update
on Consultant Hiring for the
received from the Ventin Group and staff look forward to working with the
company.
3. EVENTS
UPDATE
Mr. Jim Sales, Commissioner of Community and Fire Services, reported that a very successful sod-turning ceremony had been held on Saturday, April 14 for the bocce courts at the Centennial Community Centre. The Chair, on behalf of the Markham Bocce Association, and the Board of Directors of the Markham Centennial Bocce Club, thanked Town staff for their work and cooperation in this project.
Mr. Sales also reported that Mayor F.
Scarpitti was kicking off the 20-Minute Makeover this date at 2:00 p.m. at
4. FIRE
a) Land
Acquisition Ca
Mr. David Pearce, Manager, Real Property, advised that Fieldgate has submitted a revised site plan for the Cathedral property.
He also advised that the preferred site in Cornell area would be on the west side of Bur Oak, and a report will be forthcoming once Council makes its decision on the East Markham Community Centre and Library location.
5. RECREATION
AND CULTURE
a) East
will be considered by General Committee on April 23rd with regard to the review
of options for the scope and location of the East Markham Community Centre
and Library. Further information will be presented at the next meeting of the
Building and Parks Committee.
b) Centennial Community Centre Expansion Mr. Michael Shatil, Project
Consultant, provided an update on the progress of construction, and an update on
the contingency
budget (Appendix A). He also mentioned
that the design of the South Parking lot in from of the arena has started. Construction will be undertaken during the
summer of 2007 with completion date of mid-October. Mr.
Alan Wolfe, Project Consultant, noted that the existing trees on the south side
of Centennial will have to be removed to construct the parking lot, but new
ones will be planted. It was suggested
that staff try to plant one and a half times the number of trees and that the
largest calliper available be chosen.
Committee queried the number of parking
spaces in the proposed Centennial Arena parking lot and staff advised that the
number of spaces will be the same, and the new plan will be safer for
pedestrians.
Members raised the matter of accessibility,
and staff advised that the Markham Advisory Committee on Accessibility is
always provided with copies of project designs for their review and
comment. As some issues of accessibility
had been identified in the Centennial project, staff was requested to extend an
invitation to Members of the Accessibility Committee to tour the building.
Some discussion followed with respect to
upgrading older areas of the building in the future, and staff advised that a
preliminary list has been prepared and costs will be collected once
construction is completed to be addressed during the 2008 Capital Budget
process.
Mr. Glen Taylor, Manager, Community Centre Operations, reported that a meeting was held with the squash court user group and a number of concerns were raised, including accessibility, and the current condition of the courts. A further meeting is scheduled at which time staff will present options to address the concerns. Councillors were invited to attend this meeting if available. A further report will be presented at the next Building and Parks Construction Committee meeting.
c) GO Transit Parking
Deck Mr. Wolfe
updated Committee on the status of the
design issues. He noted that GO Transit has advised that
there will be no further design work until the Memorandum of Understanding is
approved. Mr. D. Pearce advised that the
MOU has yet to be finalized. One of the
major issues is the responsibility for on-going maintenance costs.
d)
was held on April 5th .with
staff and consultants. A suggestion was
presented to
use the old
specially controlled environment. The architect will be providing an analysis
shortly, which will include site
locations; strengths and weaknesses; and cost estimates. His report will be presented to the Technical
Committee, Senior Staff, the Museum Board respectively, and then brought to
Building and Parks Committee. He noted
that Ms. Irvine has engaged a consultant to review the landscaping plan and
facility placement plan.
6. LIBRARY
a)
also presented an update on the
contingency budget (Appendix B).
b) Seneca Campus Temporary Offices Ms.
Catherine Biss, Chief Executive
Officer of the Markham Public
Libraries provided the status on the recent move
by Library Administrative staff to
the temporary offices at Markham Seneca
Campus. She noted that the move had gone very
smoothly and efficiently, and
commended all involved in the
move, including Mayor and Councillors, the
Commissioner of Community and Fire
Services, Capital Assets, and Information
Technology. The Administrative staff are planning to
remain there until the early
fall after the books have been
moved into the new Markham Village Library.
ADJOURNMENT
The
APPENDIX A
Centennial Community Centre
Expansion
Construction Contingency
Report
Increased contingency amount* $795,000
CO approved to date
$579,000
Contemplated CO (Estimate) $105,000
Contingency remaining
$111,000
* Contingency increased by $150,000, following
Council resolution.
APPENDIX B
Construction Contingency
Report
Initial contingency amount $381,250
Contingency Available for
Contractual
Changes Orders* $349,000
Approved Change Orders $198,200
Contemplated CO (Estimate)
$112,500
Contingency remaining $ 38,300**
*$32,255 of the construction contingency has
been identified as the funding source for the transformer upgrade.
**A reduction of $1,500 from the previous BPCC
update