MINUTES

MUSEUM BOARD

Wednesday May 2nd 2007

 

 

In Attendance: John Buie, Gunter Langhorst, Ardy Reid, Jim Wicks, John Bayfield, Councillor Carolina Moretti, Randy Barber, Monica Peel, Anna Rose, and John Ryerson.

 

Regrets: Susan Smitko.

 

 

ITEM#       ITEM                   DESCRIPTION                                                                                         ACTION BY        COMPLETED                 

                                                                                                                                                         WHOM                       BY

1.

Call to Order

Meeting called to order at 7:07 p.m.

 

 

2.

Minutes

·                        Minutes were approved by Randy Barber and seconded by Monica Peel, all were in favor.

 Randy Barber & Monica Peel

 

3.

Additions

·                     No new business.

 

 

4.

Donor Panel

·                    Everything is on schedule and the unveiling ceremony is on June 9th at 4pm.

·                    A committee will be formed to determine the criteria and to develop a policy for who is to be added to the donor panel.

Jim Wicks, Carolina Moretti, Lorne Smith, John Ryerson and Randy Barber

 

5.

Foundation Committee

·                     A recommendation was made to Markham Council General Committee meeting on April 16th to be approved and the committee did approve the report on April 24th. 

·                     The implementation process has now started with application for charitable status and incorporation of Friends of the Markham Museum as a non-share capital, charitable corporation being the next steps.

·                     Motion to receive John Buie, seconded by Jim Wicks, all were in favor.

John Buie, Gunter Langhorst, and Councillor Carolina Moretti.

 

6.

Book Committee

Thing are moving along well but nothing more to report.

Monica Peel

 

7.

Policies and Procedures committee

·         No report.

Monica Peel

 

 

8.

Ward Building Planning committee

·                     Committee attended session with architect and others from the town April 5th and will be meeting again with them next week when they plan to bring forth recommendations.

·                     More meetings about the building will also be coming up which the whole board and mayor are invited to, we will keep you posted.

 

Gunter Langhorst & John Ryerson

 

9.

Wine Tasting Committee

·         Randy Barber has requested that Wine Tasting Committee Minutes be distributed along with Board Meeting Minutes from this point forward.

·         Carolina Morettie to deal with Harry James.

·         Randy Barber moved receipt of Wine Tasting Committee minutes, Jim Wicks and Gunter Langhorst seconded.

Randy Barber

 

10.

Manager’s Report

·         The Rwanda Exhibit opening is occurring May 30th 7pm-10pm.

·         June 9th is the Mt.Joy School Houses 100th Anniversary Celebration from 1-4pm. 

·         Jun 9th is also the unveiling of the Donor Recognition Plaque from 4-5pm.

·         May 8th 7pm is the presentation of the Scaysbrook Awards at Council.

·         Anna would like to express congratulations to Elana Yellen for the amazing job she has done on the Rwanda Exhibit.

·         Andrea and Elana got involved with this years Historica competition and are working on having the one for Markham held at the museum next spring.

·         We (the museum) asked the boards permission to please give us the right to sell or leverage the two Markham books for sponsorship and as we need the space at the museum.  Gunter Langhorst and board granted permission for the museum to do what they need to do to move the books.  Lorne Smith suggested we make sure that all the schools in Markham have a copy and this can be used as a vehicle for contact with schools.

 

Anna Rose, Lorne Smith, Gunter Langhorst, and John Ryerson.

 

11.

New Business

·         Gunter Langhorst announced that John Ryerson has been officially appointed the Acting Director of Culture and is now reporting directly to Jim Sales.  Culture is now a stand alone department.

·         Councilor Carolina Moretti announced that two new board members for the museum have been selected and there names will be put through to council on May 8th.  A third new member will be sought our and appointed once the foundation is formed.

·         Jim Wicks is looking for the Lion’s Club plaque which belongs on the Bandstand at the museum and would like it back on the Bandstand before June 9th.

·         Lorne Smith informed the board that there is a Spruce Tree which is almost dead just as you come in the driveway and therefore it’s dangerous.  Anna Rose is to contact Forestry.  Lorne also wanted to know if Ann Marie had made any progress with the list he had given her of people who would like to donate items.  Anna Rose to follow up.

·         John Bayfield announced that there will be a volunteer orientation session running the following week which would include 25-30 new volunteers, mostly teens.

·         John Ryerson discussed the Canadian Open and the hopes to have a program at the museum for the golfers and their families.

·         Monica Peel Motioned to adjourn meeting at 8:12pm.

Jim Wicks, Gunter Langhorst, Anna Rose, John Bayfield, Carolina Moretti, and John Ryerson.