M I N U T E S
BUILDINGS
& PARKS CONSTRUCTION COMMITTEE
2007-08-17
Meeting No. 7
Attendance
|
Members: Councillor C. Moretti, Chair Councillor V. Burke Regional Councillor J. Heath Councillor A. Chiu Deputy Mayor J. Jones Councillor J. Webster Regrets: Mayor F. Scarpitti |
Staff: J. Livey, Chief Administrative Officer W. Snowball, Deputy Fire Chief P. Loukes, Director, Operations B. Roth, Director, Recreation Services D. L. Irvine, Manager, Parks & Open Space Development D. Pearce, Manager, Real Property S. Sydij, Senior Construction Buyer M. Shatil, Project Consultant H. Tse, Project Consultant A. Wolfe, Project Consultant J. Kee, Committee Clerk |
The
Councillor V. Burke in
DISCLOSURE OF INTEREST
Councillor C. Moretti disclosed an interest with respect to Item 5(b), by nature of being President of the Markham Bocce Association Board of Directors, and also the Vice-President for the new Centennial Bocce Club respectively, and did not take part in the consideration or discussion of or vote on the question of the approval of such matters.
1. MINUTES
OF BUILDING AND PARKS CONSTRUCTION COMMITTEE MEETING HELD ON JUNE 15, 2007.
It was
requested that the June 15, 2007 Minutes be amended to show that Councillor C.
Moretti had sent her “Regrets”.
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That
CARRIED
2. PARKS
Ms. Linda
Irvine, Manager, Parks & Open Space Development, reported that staff will
be releasing the tender for Phase 1 of the Angus Glen Soccer Field
project. She noted that the major
challenge with the other parks construction is the dry weather, and where
possible, plantings will be delayed until the fall.
Ms.
Irvine advised that a lot of work is being carried out behind the scenes with
respect to the Villages of Fairtree Community Park, including layout, and
construction should commence soon.
In response to a query from Committee
regarding the status of landscaping related to the 9th Line Queen’s
Golden Jubilee Greenway/Parkway, Ms. Irvine provided information relating to grading
differentials; Region of York/Participation House conceptual drawings; the
selection of tree species; and the importance of the Town’s involvement in
further discussions with the Region of York.
It is expected that the Region will seed first and carry out the tree
plantings in the new year. It was
suggested that Regional Councillor Jack Heath discuss this matter further with
the Region. Councillor Webster will
provide Ms. Irvine details of additional funding in the amount of $5,000 that
may be available with respect to the Petro Canada location at 9th
Line and
3. EVENTS
Mr. Peter
Loukes, Director, Operations, distributed copies of the Special Events Report
providing information on upcoming park openings. See Report attached, as Schedule A.
Committee
queried future park development works on Block 31 in
4. FIRE
a) Land Acquisition – Cathedral –
Mr. David Pearce, Manager, Real Property, reported that documents are currently
with the Town Solicitor, and September 30, 2007 is the expected date of
closing.
b) Land Acquisition – Cornell – Mr.
Pearce advised that the land exchange agreement is currently being reviewed by
the solicitor for Mattamy Homes.
Committee resolved in-camera to discuss the property matter further.
----------------------------
Moved by
Councillor A. Chiu
Seconded
by Councillor J. Webster
That the
Committee resolve in-camera to discuss a property matter.
CARRIED
Moved by
Councillor J. Webster
Seconded
by Councillor A. Chiu
That the
Committee rise.
CARRIED
-----------------------------
c) Design Issues – Cathedral – Mr.
Henry Tse, Project Consultant, reported that the geo-technical and geo-environmental
field work has been completed, and the chemical analysis and report is expected
by the end of August. Members were
advised that a report is being prepared for Council regarding the selection of
the architectural/engineering consulting firm, and staff will be recommending
that the Town retain the same firm as for the Bur Oak Fire Station.
Committee
discussed the feasibility of exterior design changes, and Mr. Tse noted that
design features have not been discussed to date, but surrounding structures
will be reflected in the new building, and Members will be advised of costings
for potential LEED certification.
The
matter of determining which fire station (either Cornell or Cathedral) is to be
built first was raised. Members were reminded
that funding is available for only one station, and the location will depend on
the progress of land acquisitions. Staff
will continue to plan and twin-track for both fire stations, and work will
proceed with both designs simultaneously.
The
matter of adequate fire protection was raised, and Members were assured that the
current emergency response is effective and safe. When additional manpower and equipment is
required, fire stations from neighbouring municipalities are called upon to provide
back-up assistance. Following some
discussion regarding service improvements, it was agreed that additional fire staffing
and equipment would be addressed in the 2008 Budget discussions.
5. RECREATION
AND CULTURE
a) EAST
Mr. Henry Tse, Project Consultant, provided an update on the East Markham Community Centre and Library Project noting that a Charette had been held in late June with the public. The staff team and the architect are reviewing the results. A report will be prepared for General Committee at the end of September, and a second Charette will be held once direction is received from Council.
Committee
requested that a preliminary report be presented to the September 21 Building and
Parks Construction Committee, which would include options on programming and
comparative costings and funding.
b) CENTENNIAL
COMMUNITY CENTRE PROJECT
Construction
Update - Mr.
Michael Shatil, Project Consultant, provided an update on the construction of
the Centennial Community Centre Project.
He advised that the schedule has been affected by two consecutive Union
strikes lasting almost five (5) weeks, and the contractor is requesting an
extension of the contract time to January 31, 2008. A detailed report will be in October regarding
this matter. An update on the
construction contingency budget was provided (see Appendix B).
Transformer Relocation - Mr. Shatil reported that the design of the transformer relocation project has been awarded and the new pad mounted transformer will be located at the south “Kiss-n-Ride” island. The transformer will have sufficient capacity for both Centennial Community Centre and the proposed GO parking structure.
Arena (South) Parking Lot – Mr. Shatil advised that the tender for the parking lot closes today, August 16, 2007, and the lot will provide 35 parking spaces, 6 of which will be handicapped spaces. He noted that the final design allows for the mature trees currently in place south of the Arena to remain.
In response to Committee’s query regarding curb cuts and general accessibility of the parking lot, staff advised that the lot will meet the new accessibility guidelines and the design will be presented to the Accessibility Committee’s meeting in September for their review. The Committee also suggested that the Accessibility Committee tour the facility. It was agreed that a tour of Phase 1 of the facility will be organized.
c) GO TRANSIT PARKING DECK
Mr. Alan Wolfe, Project Consultant, advised that GO Transit will be submitting a site plan application in mid-September, and a report will be submitted to Development Services Committee in mid-October.
The current schedule is to call a tender in late fall, and it is expected that the facility will be constructed during 2008. Mr. Pearce advised that the draft Memorandum of Understanding was returned, with comments, two weeks ago. A meeting has been scheduled with GO representatives to finalize the MOU.
d) WARD BUILDING/NEW
BUILDING UPDATE (
New
6. LIBRARY
a)
Mr. Michael Shatil, Project Consultant, provided an update on the Markham Village Library construction. Committee was advised that the labour strike has impacted the schedule by approximately four (4) weeks, and overall completion is expected to be beginning to mid October. Markham Public Library staff expects the Library opening to be in late December, 2007. An update on the construction contingency budget was provided (See Appendix C).
Committee queried a flat, silver piece of exterior trim on the north side that does not appear to relate to the rest of the building. Mr. Shatil advised that he would investigate and provide a response to Members.
7. NEW
BUSINESS
a) Addition of “New Business” Item on Agenda – Committee requested that in future a separate item be placed on all Building and Parks Construction meeting agendas entitled “New Business”.
b) Harvest Moon Drive and Highgate
Drive Construction – Some concern was expressed regarding noise and dust
from the lengthy rehabilitation construction that has been taking place at the
intersection of
c) Daniels-Fairty House,
NEXT MEETING
The next meeting of the Building and Parks Construction Committee will be held on:
Friday, September 21, 2007, 9:00 a.m., Canada Room
ADJOURNMENT
The
SCHEDULE “A”
SPECIAL EVENTS REPORT
Building and Parks Construction Committee
We are planning to
officially open the following parks on the following dates:
|
PARK |
COUNCILLOR |
DATE |
COST |
|
Berczy
Community Park North Berczy
Community Park South Frederick
Bagg |
Moretti |
TBD |
$3,500
total |
|
|
Shapero |
Sun
Sept 16 |
$2,000
total |
|
|
Webster |
Sun
Sept 16 |
$2,000
|
|
|
Webster |
Sat
Oct 6 |
$2,000 |
|
|
Moretti |
Sat
October 27 |
$2,000 |
|
Benjamin
Marr North Park |
Webster |
Wed
Oct 31 |
$2,000 |
SCHEDULE ‘B’
CENTENNIAL COMMUNITY CENTRE
EXPANSION
Construction
Contingency Report
·
INCREASED
CONTINGENCY AMOUNT $795,000
·
CO
APPROVED TO DATE $693,000
·
CONTEMPLATED
CO (ESTIMATE) $ 71,500
·
CONTINGENCY
REMAINING $ 30,500
SCHEDULE ‘C’
Construction
Contingency Report
·
CONTINGENCY AVAILABLE FOR
CONTRACTUAL CHANGE ORDERS* $402,000
·
APPROVED CHANGE ORDERS $345,000
·
CONTEMPLATED CO (ESTIMATE) $ 48,800
·
CONTINGENCY REMAINING $ 8,200
A
request to increase the contingency
*$32,255
of the construction contingency has been identified as the funding source for
the transformer upgrade.