M I N U T E S

BUILDINGS & PARKS CONSTRUCTION COMMITTEE

2007-09-21

Meeting No. 8

Attendance

Members: Councillor C. Moretti, Chair Councillor V. Burke Regional Councillor J. Heath Councillor A. Chiu Deputy Mayor J. Jones Regrets: Mayor F. Scarpitti Councillor J. Webster

Staff: W. Snowball, Deputy Fire Chief A. Seabrook, Director Strategic Services P. Loukes, Director, Operations B. Roth, Director, Recreation Services D. Walker, Manager, Library Strategy, Markham Public Libraries L. Irvine, Manager, Parks & Open Space Development D. Pearce, Manager, Real Property S. Andrews, Director Asset Management S. Sydij, Sr. Construction Buyer M. Shatil, Project Consultant H. Tse, Project Consultant A. Wolfe, Project Consultant A. Tari, Committee Clerk

The Building and Parks Construction Committee convened at the 9:00 AM with Councillor V. Burke in the Chair. Councillor C. Moretti assumed the Chair at 9:15 AM, Councillor V. Burke assumed the Chair at 10:05 AM, and Councillor C. Moretti assumed the Chair at 10:25 AM.

DISCLOSURE OF INTEREST

Councillor C. Moretti disclosed an interest with respect to Item 4(a), as her son works for Fieldgate Developments. Councillor C. Moretti disclosed an interest with respect to Item 5(b), as she is the President of the Markham Bocce Association Board of Directors and Vice-President for the new Centennial Bocce Club, and did not take part in the consideration or discussion of or vote on the question of the approval of such matters.

1. MINUTES OF BUILDING AND PARKS CONSTRUCTION COMMITTEE MEETING HELD ON AUGUST 17, 2007.

Moved by Councillor A. Chiu

Seconded by Councillor V. Burke

That the minutes of the Building and Parks Construction Committee meeting held on August 17, 2007 be adopted.

CARRIED

2. PARKS

Construction Update:

Mount Joy Neighbourhood Park

Ms. Linda Irvine, Manager, Parks & Open Space Development, reported that the trees have been planted in the Mount Joy Neighbourhood Park, the playground equipment has been installed and the entire Park is scheduled to be completed in the Fall, 2007.

High Glen Neighborhood Park

Ms. Irvine, Manager, Parks & Open Space Development, reported that the High Glen Neighborhood Park is almost complete and the anticipated opening will be in October.

Villages of Fairtree Community Park

Ms. Irvine, Manager, Parks & Open Space Development, advised staff are working together with the area school because of a grant they have received to plant trees.

Wismer Community Park

Ms. Irvine, Manager, Parks & Open Space Development, reported construction is progressing well and once the sod work is completed at Mount Joy Neighborhood Park, the same contractor will begin laying sod at Wismer Community Park (which is expected to open Fall, 2007).

Times Neighborhood Park

Ms. Irvine, Manager, Parks & Open Space Development, reported that Times Neighborhood Park is near completion. The concrete is almost finished and the Town may defer the tree planting until Fall, 2008, because of the dry weather conditions.

Design Update

Cathedral Town Parks

Ms. Irvine, Manager, Parks & Open Space Development, advised that the consultants are close to finalizing the design for the Cathedral Town Park.

Cornell Rouge Parks

Ms. Irvine, Manager, Parks & Open Space Development, advised that the consultant selection process for the design of the Cornell Rouge Parks will be completed shortly .

Boxgrove Parks

Ms. Irvine, Manager, Parks & Open Space Development, advised the tender for Boxgrove Park will be going out the end of September 2007. The Committee requested that in future, Ms. Irvine specify the Ward in which park’s will be erected in her report.

3. EVENTS

Sara Sterling, Special Events, reported that two park openings took place in September 2007 - Swan Lake and Leitchcroft. She advised they were both very successful and had approximately 200 people attending each one. Ms. Sterling also indicated that invitations are being sent out for October park openings - Greensborough, Berczy, Wismer and Benjamin Manor.

4. FIRE

a) Land Acquisition – Cathedral – Mr. David Pearce, Manager, Real Property, reported that the expected date for the sign back purchasing sales document with Loblaws will be October 2007.

Design Issue - Henry Tse, Project Consultant, reported the ESA Phase I peer review as well as Phase II Field investigation had been completed. There is no major issue. Geotechnical investigation is also completed. The report has been forwarded to the architectural/engineering consultant.

b) Land Acquisition – Cornell – Mr. Pearce, Manager, Real Property, advised that the land exchange agreement is progressing.

Moved by Regional Councillor J. Jones

Seconded by Councillor V. Burke

That the Committee resolve in-camera to discuss a confidential property matter.

CARRIED

Moved by Councillor A. Chiu

Seconded by Regional Councillor J. Heath

That the Committee rise.

CARRIED

Design Issues – Cathedral – Mr. Henry Tse, Project Consultant, reported that although they are counting on a repeat of the Bur Oak Fire Station, the exterior look of the building may be a little different with the intention of blending in with the surrounding built environment. Steve Andrews, Director of Asset Management advised that they are exploring going to the LEED certification. And, the building will have more upgraded components.

5. RECREATION AND CULTURE

d) WARD BUILDING UPDATE (Markham Museum)

David Ecclestone, Ventin Group Architects, gave a presentation regarding the upgrading work at the Ward Building. Alan Wolfe, Project Consultant, advised this presentation was also given to the Museum Board and the Markham Accessibility Committee and both groups were pleased with it.

The Committee expressed concerns with the roof being completed before the Fall to avoid rain getting in and damaging the building. David advised the work will begin next week.

a) EAST MARKHAM COMMUNITY CENTRE AND LIBRARY PROJECT

Status Update - Alan Seabrook, Director Strategic Services, gave a PowerPoint presentation on the East Markham Community Centre and Library Project, noting that a Charette had been held in June for public input.

The Committee members asked if staff has explored the option of a salt water pool and stainless steel instead of tiles. Staff advised they will note these comments and look at the options later in the design process. The Committee also suggested the following be taken into consideration: sufficient space for stretching, mat workouts in the fitness centre, lockers that are more functional, larger and more private fitness assessment rooms, and making the facility welcoming for physically challenged individuals. The Committee also stressed the importance of ensuring a VIVA stop is approved in front of the Community Centre.

Land Acquisition – Mr. Pearce, Manager, Real Property, advised the agreement purchase of sale is currently with Mattamy and anticipate will be finalized very soon.

b) CENTENNIAL COMMUNITY CENTRE PROJECT

Construction Update - Mr. Michael Shatil, Project Consultant, provided an update on the construction of the Centennial Community Centre Project. He advised staff have requested the Contractor provide a Recovery Plan and a Resource Allocation Plan indicating how the balance of the work with respect to the completion of the men’s pool change rooms and structural steel installation will be completed by the new date of January, 2008. Mr. Shatil also advised that due to the Contractor’s tardiness in resolving deficiencies, the Town is contracting trades to fix deficient work in accordance with the Architect’s specifications. These costs are being charged back to the Contractor (and to-date are approximately $40,000). An update on the construction contingency budget was provided (see Appendix B).

Transformer Relocation - Mr. Shatil reported the applications depicting electrical loads for both Centennial Community Centre and the proposed GO Transit Parking structure have been submitted to Power Stream. The consultant is waiting for Power Stream’s response to prepare construction plans and cost estimates.

Arena (South) Parking Lot – Mr. Shatil advised that the tender was awarded to Mopal Construction for $242,857 plus GST. The Contractor is scheduled to begin work the week of September 24, 2007 and has committed to complete the project by October 31, 2007. Mr. Shatil also advised drainage in the roadway portion of the new construction will be through an infiltration gallery (swale).

c) GO TRANSIT PARKING DECK

Mr. Alan Wolfe, Project Consultant, advised there has not been a great deal of progress since the last meeting and they are in the process of arranging a meeting. The Committee questioned what the estimated completion time was for the deck construction. Staff advised it is expected to take approximately 8 – 9 months.

6. LIBRARY

a) MARKHAM VILLAGE LIBRARY PROJECT

Mr. Michael Shatil, Project Consultant, provided an update on the Markham Village Library construction. He advised a formal occupancy permit has been issued by the Building Department and that the Markham Public Library Administration is planning to move into the garden level offices in November, 2007. Mr. Shatil indicated that work to complete the replacement of the existing sprinkler system is close to completion. The total cost of this change will be $65,000 and this has had a negative impact on the overall completion schedule. An update on the construction contingency budget was provided (See Appendix C). The Committee suggested that the cement wall at the entrance of the building should be painted with anti-graffiti paint.

7. MISCELLANEOUS

a) Fairty House Update – The Committee request a deferral to General Committee.

Moved By Councillor A. Chui

Seconded By Deputy Mayor J. Jones

That the update on the Fairty House construction be deferred to an upcoming meeting of the General Committee.

CARRIED

NEXT MEETING

The next meeting of the Building and Parks Construction Committee will be held on Friday,

October 19, 2007, 9:00 AM, Canada Room.

ADJOURNMENT

The Building and Parks Construction Committee meeting adjourned at the 10:40 AM.

SCHEDULE ‘B’

CENTENNIAL COMMUNITY CENTRE EXPANSION

Construction Contingency Report

· INCREASED CONTINGENCY AMOUNT * $845,300

· CO APPROVED TO DATE $698,000

· CONTEMPLATED CO (ESTIMATE) $ 46,000

· CONTINGENCY REMAINING $ 101,300

*The contingency was increased by diverting $50,300 from another Centennial account.

SCHEDULE ‘C’

MARKHAM VILLAGE LIBRARY

Construction Contingency Report

· CONTINGENCY AVAILABLE FOR

CONTRACTUAL CHANGE ORDERS* $442,000

· APPROVED CHANGE ORDERS $358,000

· CONTEMPLATED CO (ESTIMATE) $ 44,500

· CONTINGENCY REMAINING $ 39,500

The contingency has been increased by $40,000 from another MVL project account.

*$32,255 of the construction contingency has been identified as the funding source for the transformer upgrade.